Modification notice
Modification of a contract/concession during its term
Section I: Contracting
entity
I.1) Name and addresses
NHS Wales Informatics Service
21 Cowbridge Road East
Cardiff
CF11 9AD
UK
Telephone: +44 2920502109
E-mail: laura.panes@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://www.procurement.wales.nhs.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Data Centre Capacity Requirements – Data Centre (“DC2”)
Reference number: P302
II.1.2) Main CPV code
72317000
II.1.3) Type of contract
Services
II.2) Description
II.2.2) Additional CPV code(s)
72317000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Newport, South Wales
II.2.4) Description of the procurement
Data Centre Capacity Requirements is for the provision of a Tier 3 Data Centre to be paired with the existing Data Centre, currently located in Blaenavon to host NHS Wales IT systems, which replaced the Hosting Service provided by British Telecommunications plc out of their Cardiff Bay Data Centre.
II.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months: 84
N/A
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2009/S 124-142019
Section V: Award of contract/concession
Contract No: P302
Title: Data Centre Capacity Requirements – Data Centre (“DC2”)
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
01/07/2014
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor/concessionaire
BT
London
UK
NUTS: UK
The contractor/concessionaire is an SME:
No
V.2.4) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot:
/concession: 6 834 640.00
GBP
Section VI: Complementary information
VI.3) Additional information
(WA Ref:107818)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
12/02/2021
Section VII: Modifications to the contract/concession
VII.1) Description of the procurement after the modifications
VII.1.1) Main CPV code
72317000
VII.1.2) Additional CPV code(s)
VII.1.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Newport, South Wales
VII.1.4) Description of the procurement
Extension of the contract for a further 2 years to 30th June 2023.
VII.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months: 24
N/A
VII.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the procurement: 2 400 000.00 GBP
The contract/concession has been awarded to a group of economic operators:
No
VII.1.7) Name and address of the contractor/concessionaire
BT
London
UK
NUTS: UK
The contractor/concessionaire is an SME:
No
VII.2) Information about modifications
VII.2.1) Description of the modifications
Extension of contract term for two years to 30th June 2023.
VII.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
the sudden and unforeseen exit from the Authority's data centre in Blaenavon, which was only communicated to the Authority in the summer of 2020 has necessitated the “pausing” of the re-procurement of the Data Centre in Newport. As a consequence of the Blaenavon data centre exit, undertaking a procurement at this point with the possibility of buying an alternative data centre for Newport data centre DC2 introduce considerable additional risk given that exit/transition arrangements are currently in process in respect of the Blaenavon Data Centre. Conducting the transition and migration of both data centres at the same time would severely impact the provision of critical services to NHS Wales during the transition period, putting significant pressure not only on the 3rd party suppliers but also on NWIS resources.
VII.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications and price adaptions and, in the case of Directive 2014/23/EU, average inflation in the Member State concerned)
Value excluding VAT: 6 834 640.00 Currency: GBP
Total contract value after the modifications
Value excluding VAT: 9 234 640.00 Currency: GBP