Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
The Open University
Walton Hall
Milton Keynes
MK7 6BP
UK
Contact person: Procurement Manager
E-mail: finance-tenders@open.ac.uk
NUTS: UKJ12
Internet address(es)
Main address: www.open.ac.uk
Address of the buyer profile: https://in-tendhost.co.uk/openuniversity/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Tender for a Data Management Platform
Reference number: OUPA10611
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The Open University (OU) has tendered for a data management platform to be delivered as a Software as a Service (Saas)/cloud based solution, including support and maintenance. The platform must be capable of delivering the following core competencies:
Data quality, data governance, metadata and master data and must be delivered as a single integrated environment. The solution may scaled up and be rolled out further across the OU subject successful implementation.
The contract is for an initial period of 3 years and may be extended by the OU for further periods up to a maximum of 10 years in total at its discretion.
We also require support and technical expertise to help implement the solution.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Lowest offer:
238 800.00
GBP/ Highest offer:
1 805 747.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48611000
48170000
48610000
48482000
48460000
II.2.3) Place of performance
NUTS code:
UKJ12
II.2.4) Description of the procurement
The Open University is seeking to create a data management capability delivering services in the areas of data quality, data governance, metadata and master data management. These requirements must be delivered as a single integrated environment and be capable of delivery in a phased approach. The minimum capabilities will be delivered in phase 1 (financial year Aug 2020 – Jul 2021) are data quality and data governance. Ideally, we would also like to deploy metadata management at the same time and within the budget envelope.
The MDM component is a wider change programme that is being considered and we require an option to purchase this component via this contract once the master data strategy is approved. Currently our view is that delivering the MDM capability will be in Phase 2 (financial year Aug 2021 to Jul 2022) of the programme, although we reserve the right to pull this forward should the budget allow. If Bidder’s proposals are cost effective, then the OU may be able to purchase this in phase 1. Alongside this implementation the OU is building out a data analytics environment through Microsoft Azure and it is vital that the solution implemented can integrate with this platform, and it would be ideal if it can operate on the Azure Public Cloud with appropriate user access and data privacy as core building blocks.
II.2.5) Award criteria
Quality criterion: As set out in the tender
/ Weighting: 75
Cost criterion: As set out in the tender
/ Weighting: 25
II.2.11) Information about options
Options:
Yes
Description of options:
Options to extend the agreement beyond the initial 3-year contract up for further period(s) to a maximum period of 10 years.
If the solution is successful and in order to future proof it, there may be opportunities to roll out or expand the use of the system more widely across the OU organization (including groups and affiliates), as well as consider additional functionality/other modules beyond the initial scope set out in the tender if they are available in your solution. Further purchases may therefore be made following the initial implementation e.g. for master data management if this is not offered within the budget window as part of the platform. the OU intends that these purchases are made with the successful supplier as part of the award of this tender to ensure technical compatibility, consistency and continuation of supplier support. There is no restriction on the spend value of additional purchases as this will be governed by the OU’s available budget and it may be greater than the initial purchase or estimated contract cost. The OU reserve the right to purchase additional or new modules as they are released, and/or additional licenses beyond the scope of the original tender as it sees fit. Note that future purchases are not guaranteed.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 155-380417
Section V: Award of contract
Contract No: OUPA10611
Title: Tender for a Data Management Platform
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
11/02/2021
V.2.2) Information about tenders
Number of tenders received: 9
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from EU Member States: 9
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 9
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Mastech Infotrellis Ltd
6th Floor,One London Wall
London
EC2Y 5EB
UK
NUTS: UKI
Internet address(es)
URL: https://mastechinfotrellis.com/
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
Lowest offer:
238 800.00
GBP
/ Highest offer:
1 805 747.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Options to extend the agreement beyond the initial 3-year contract up for further period(s) to a maximum period of 10 years.
If the solution is successful and in order to future proof it, there may be opportunities to roll out or expand the use of the system more widely across the OU organization (including groups and affiliates), as well as consider additional functionality/other modules beyond the initial scope set out in the tender if they are available in your solution. Further purchases may therefore be made following the initial implementation e.g. for Master Data Management if this is not offered within the budget window as part of the platform. The OU intends that these purchases are made with the successful supplier as part of the award of this tender to ensure technical compatibility, consistency and continuation of supplier support. There is no restriction on the spend value of additional purchases as this will be governed by the OU’s available budget and it may be greater than the initial purchase or estimated contract cost. The OU reserve the right to purchase additional or new modules as they are released, and/or additional licenses beyond the scope of the original tender as it sees fit. Note that future purchases are not guaranteed.
VI.4) Procedures for review
VI.4.1) Review body
The Open University
Walton Hall
Milton Keynes
MK7 6AA
UK
VI.4.2) Body responsible for mediation procedures
The Open University
Walton Hall
Milton Keynes
MK7 6AA
UK
VI.4.4) Service from which information about the review procedure may be obtained
The Open University
Walton Hall
Milton Keynes
MK7 6AA
UK
VI.5) Date of dispatch of this notice
16/02/2021