Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Fareham Borough Council
Civic Offices, Civic Way
Fareham
PO16 7AZ
UK
Contact person: Mrs Nicky Roberts
Telephone: +44 1329824693
E-mail: nroberts@fareham.gov.uk
NUTS: UKJ3
Internet address(es)
Main address: http://www.fareham.gov.uk
Address of the buyer profile: http://www.fareham.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of a Financial Management System
Reference number: DN452343
II.1.2) Main CPV code
72212442
II.1.3) Type of contract
Services
II.1.4) Short description
Fareham Borough Council is looking to procure a modern, user-friendly financial management system with efficient workflows, dashboards and flexible functionality tailored to users’ needs.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
896 873.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKJ3
II.2.4) Description of the procurement
The Council requires the provision of a new system and all supplier services from solution design through to implementation and data migration services from the current system, Advanced eFinancials V5, to a new Financial Management System and then to provide post go live and on-going support and maintenance.
To include:
• replacement of the current finance system eFinancials V5;
• implementation of budgeting and forecasting functionality;
• work together to review and update key accounting, purchasing and debt management processes and procedures against the Council’s ideal vision;
• review and replace current interfaces to systems external to the financial management system;
• development of new interfaces;
• review and replace current reporting with improved management information and dashboards;
• a training and testing environment;
• training of key users and administrators;
• integrated Electronic Document and Record Management System (EDRMS);
• management of the migration and archiving of data and linked documents from eFinancials V5.
II.2.5) Award criteria
Cost criterion: Cost
/ Weighting: 30 %
Cost criterion: Service and quality
/ Weighting: 70 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.6) Information about electronic auction
An electronic auction will be used
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 246-606152
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/02/2021
V.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 10
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Technology One UK Ltd
05234413
Boyes Turner Abbots House Abbey Street
Reading
RG1 3BD
UK
Telephone: +44 1628591160
E-mail: shelli_norris@technologyonecorp.com
NUTS: UKJ3
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 896 873.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Fareham Borough Council
Fareham
UK
VI.5) Date of dispatch of this notice
19/02/2021