CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

Elan Valley Virtual Eco Museum Digital Technology

2.2

Description of the goods or services required

The Elan Valley Trust, as part of an ARWAIN Powys Leader funded project supported by matched funding from the National Lottery Heritage Fund Elan Links scheme, is seeking to appoint a company to design and build suitable technology, such as a mobile app, for the Elan Valley which will offer information and promote Elan Valley to the identified target audience. The Elan Valley does not currently have a good mobile signal from any provider, and as such we are keen to explore other ways such as GPS based technology which is downloaded beforehand. Alongside the development which is to be achieved during this calendar year the contract will also provide for ongoing development, support and updates for an agreed amount of time thereafter to ensure the chosen technology will work with smart phone and platform updates.

There are two distinct components of work:

1. Development and build of the technology – to be completed by December 2021

2. Ongoing support and updates

The successful contractor will have a strong track record in this type of work and will be able to demonstrate this clearly in the submission.

Selection will be via a two stage process

The indicative value of the contract is £60,000, inclusive of VAT

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=108526.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

The indicative budget for development of the app and ongoing support/maintenance as outlined in this ITT is £60,000 (inc. VAT).

This includes: (all prices inclusive of VAT)

• £35,000 for technology development

• £15,000 for media such as images, animation, film or Augmented Reality

• £10,000 for capital expenditure

This will be paid in stages on completion of project phases.

To enable us to compare tender submissions it is important that you provide:

• indicative costs for development of the app.

• indicative costs for the support / maintenance

• Indicative costs for ongoing support (5 years) after the initial support years.

You are also required to provide a full explanatory commentary outlining these costs.

3 Conditions for Participation

3.1

Minimum standards and qualification required

Please see attached tender specification document.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

(WA Ref:108526)

Relates to the following project/programme financed by EU Community Funds: Elan Valley Virtual Eco Musuem - ARWAIN POWYS FUNDING

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice