Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Department for Digital, Culture, Media and Sport
United Kingdom
100 Parliament Street, 100 Parliament Street
London
SW17 8SL
UK
Contact person: Margaret Christensen
Telephone: +44 2072112175
E-mail: commercial@dcms.gov.uk
NUTS: UK
Internet address(es)
Main address: https://www.gov.uk/government/organisations/department-for-digital-culture-media-sport
Address of the buyer profile: https://www.gov.uk/government/organisations/department-for-digital-culture-media-sport
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Recreation, culture and religion
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Ceremonial and Event Management Services
Reference number: 101622
II.1.2) Main CPV code
79952000
II.1.3) Type of contract
Services
II.1.4) Short description
The Authority proposes to engage in a competitive process to appoint a contractor for the provision of public events and project management services in respect of a number of Royal and State Ceremonial events in London and Windsor, that are of national and international significance.
The programme of events include but are not limited to:
•National Service of Remembrance at the Cenotaph (Remembrance Sunday)
•State Visits to the UK by foreign Heads of State
•Flag flying for numerous events i.e. Trooping the Colour and Commonwealth Day
•A number of other major royal events
•Other memorial occasions on an adhoc basis
Please be advised that the estimated value of this contract is estimated to be £40million - £68million which comprises a programme of planned events worth between £1million - £2million per annum and other unscheduled major events.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
68 000 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
71242000
72224000
79421000
79421100
24955000
35821000
35821100
79710000
48952000
32000000
32344210
32344280
34928200
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
UNITED KINGDOM
II.2.4) Description of the procurement
DCMS is seeking a supplier that will provide a full turnkey event and project management service. The services that are required include but are not limited to the following:
• Event planning, coordination and management
• Planning of works and delivery
• Project Management
• Logistics management
• Event digital services - large screens for media broadcasting
• Supply chain management (sourcing, and managing suppliers/sub-contractor, negotiating costs, delivery arrangement, payment colelction and processing)
• Financial management and reporting
• Reinstatement works
• Storage of temporary structures and event items
• Provision and installation of Public Address System
• Provision and deployment of portable radios
• Provision and management of Public Toilets
• Provision of stewards and support staff
• Provision of flags and flagpoles
• Provision of temporary media structures and enclosures
• Installation of event items and other temporary structures
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
Optional extension(s) up to 48 months are available under the contract in increments of 24 months
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 143-352993
Section V: Award of contract
Contract No: 101622
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
28/09/2021
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Arcadis (UK) Ltd
01093549
80 Fenchurch Street
London
EC3M 4BY
UK
NUTS: UKI
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 72 183 780.00
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Section VI: Complementary information
VI.3) Additional information
The services are in scope of Schedule 3 of the Public Contract Regulations 2015 and so subject to the light touch regime. The procedure to be followed will be similar to the competitive procedure with negotiation described in regulation 29.
It is envisaged that the competitive process will take place in successive stages to reduce the number of bidders, by applying the selection/award criteria stated in the procurement documents, ideally to no more than 3, with whom we will conclude final negotiations.
The Authority reserves the right to award the contract on the basis of tenders without conducting negotiations.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=663105179
GO Reference: GO-202221-PRO-19566563
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
LONDON
WC1A 2LL
UK
VI.4.2) Body responsible for mediation procedures
Royal Courts of Justice
LONDON
WC1A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
If an appeal regarding the award of a Contract has not been successfully resolved the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly.
VI.5) Date of dispatch of this notice
01/02/2022