Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Fulford School
Fulfordgate, Heslington Lane
York
YO10 4FY
UK
Telephone: +44 1276673880
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKE21
Internet address(es)
Main address: https://fulford.york.sch.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://litmustms.co.uk/tenders/UK-UK-York:-School-cleaning-services./6EVYZ4N7FH
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Fulford School, York ~ Cleaning Tender
II.1.2) Main CPV code
90919300
II.1.3) Type of contract
Services
II.1.4) Short description
The successful Supplier will be required to provide Cleaning Services for Fulford School, York.
II.1.5) Estimated total value
Value excluding VAT:
1 131 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKE21
Main site or place of performance:
York
II.2.4) Description of the procurement
Fulford School, Fulfordgate, Heslington Lane, York, YO10 4FY
School Size – 13,000 Sqm.
Fulford School is a popular, well respected, and heavily over-subscribed community 11-18 mixed comprehensive with over 1600 students currently on roll. This includes a 300 strong Sixth Form.
The school opened in 1963 as a secondary modern school for about 400 students and has been a comprehensive school since 1970. Fulford is a very popular choice of secondary school, both within and beyond its primary cluster schools, and it also attracts significant numbers of students from other schools in the city and the surrounding area to study in its Sixth Form. The school has an Enhanced Resource Centre (ERC) with a capacity of ten students for students on the autistic spectrum.
The school is situated on the southern outskirts of the city and draws most of its students from the villages to the south and east of York as well as the York suburbs of Fulford, Fishergate and Heslington.
The School seeks to involve students in the life of the school though promoting student leadership, House events and a wide range of extra-curricular opportunities. They are committed to developing the talents of all those in the school community to ensure we fulfil our core purpose of “Realising potential, creating the future”.
The school is investing in its infrastructure to reflect its popularity, with an additional 4,155 sqm building opening in 2023 adding an additional 300 pupils over the next 5 years. To facilitate the new build existing buildings will be demolished, totalling 1,953 sqm.
Fulford now seeks a cleaning contractor, as their current cleaning contract reaches its natural end.
The new cleaning contract will run for 3 years, with the option of 2 X 1 year extensions.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 131 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/08/2022
End:
31/07/2027
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
18/03/2022
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
11/04/2022
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-York:-School-cleaning-services./6EVYZ4N7FH
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/6EVYZ4N7FH
GO Reference: GO-202222-PRO-19576514
VI.4) Procedures for review
VI.4.1) Review body
Fulford School
Fulfordgate, Heslington Lane
York
YO10 4FY
UK
VI.5) Date of dispatch of this notice
02/02/2022