Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Homes in Sedgemoor
05596060
Bridgwater House, Kings Square
Bridgwater
TA6 3AR
UK
Contact person: Miss Beth Wadley
Telephone: +44 1278435217
E-mail: beth.wadley@sedgemoor.gov.uk
NUTS: UKK23
Internet address(es)
Main address: http://www.homesinsedgemoor.org
Address of the buyer profile: http://www.homesinsedgemoor.org
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.supplyingthesouthwest.org.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.supplyingthesouthwest.org.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
HIS Repairs, maintenance and void work contract
Reference number: DN593816
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Services
II.1.4) Short description
Homes in Sedgemoor (HiS) invite tenders from suitably qualified and experienced providers in relation to entering into a single contract to provide Repair, Maintenance and Void works to HiS's housing stock.
II.1.5) Estimated total value
Value excluding VAT:
17 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
45332400
45421151
50700000
II.2.3) Place of performance
NUTS code:
UKK23
II.2.4) Description of the procurement
Homes in Sedgemoor require repair, maintenance, and void work to their housing stock.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
17 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: Yes
Description of renewals:
The initial Term shall be three (3) years/ 36 months. HiS may renew the Contract for a further two (2) years and subsequently by a further two (2) years, the maximum Term seven (7) years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The following options apply throughout the Term
1. For HIS to extend the initial Term of three (3) years, by a further two (2) years and subsequently by a further two (2) years, maximum Term seven (7) years.
2. For HIS to mutually agree alternative extensions to the Term after year three (3), provided the total Term does not exceed seven (7) years.
3. For HIS to order any other housing related repair or maintenance work they choose to order.
4. For HIS to review and change the commercial or contract management arrangements for the Contract at any time during the Term.
5. For other members of the new Somerset Unitary Authority to join the Contract in part or in full, including the migration of work currently being undertaken by a DLO within the Somerset Unitary Authority the process for which will form part of a Business Case and will managed as a planned, structured process.
6. For some or all of the work to migrate to a Direct Labour Organisation during the Term, which may be within HIS or may be elsewhere within the new Somerset Unitary Authority, the process for which will form part of a HIS Business Case and will managed as a planned, structured process.
7. For HIS or Somerset Unitary Authority to form a Special Purpose Vehicle to undertake business related activities that include repairs, maintenance and void works and the scope of this Contract and for this Contract to be novated to the Special Purpose Vehicle in part or full
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
07/03/2022
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
08/03/2022
Local time: 10:00
Place:
Carried out remotely in the presence of the procurement manager and the company secretary of Homes in Sedgemoor.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are: as described in the procurement documents.
VI.4) Procedures for review
VI.4.1) Review body
Sedgemoor District Council
Bridgwater House, Kings Square
Bridgwater
TA6 3AR
UK
Telephone: +44 1278435734
E-mail: Melanie.Wellman@Sedgemoor.gov.uk
Internet address(es)
URL: www.sedgemoor.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Mandatory standstill period will be followed.
VI.4.4) Service from which information about the review procedure may be obtained
Sedgemoor District Council
Bridgwater House,Kings Square
Bridgwater
TA6 3AR
UK
Telephone: +44 1278435734
E-mail: Melanie.Wellman@Sedgemoor.gov.uk
Internet address(es)
URL: www.sedgemoor.gov.uk
VI.5) Date of dispatch of this notice
03/02/2022