Contract award notice – utilities
Section I: Contracting
entity
I.1) Name and addresses
BELFAST HARBOUR COMMISSIONERS
Harbour Office,Corporation Square
BELFAST
BT13AL
UK
E-mail: tendersfc@belfast-harbour.co.uk
NUTS: UKN06
Internet address(es)
Main address: http://www.belfast-harbour.co.uk
I.6) Main activity
Port-related activities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
External Audit Services Tender
II.1.2) Main CPV code
79210000
II.1.3) Type of contract
Services
II.1.4) Short description
Following conclusion of the tender process, Belfast Harbour Commissioners (BHC) has now entered into a contract with the successful bidder for the provision of external audit and related services. The contract entered into by BHC has an initial 3 year period. Following that 3 year period, BHC has the option, acting at its discretion, to extend the contract on 7 (seven) subsequent occasions of 12 (twelve) months each time, up to a maximum total period of 10 (ten) years.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Lowest offer:
/ Highest offer:
II.2) Description
II.2.3) Place of performance
NUTS code:
UKN
Main site or place of performance:
Harbour Office, Corporation Square, Belfast
II.2.4) Description of the procurement
BHC has a requirement for the provision of external audit and related services. The services required comprise:
• The statutory audit of the group financial statements of BHC .
• The statutory audit of the financial statements of City Quays Hotel Ltd (100% owned by BHC) .
• Attendance at any Audit and Risk committee meetings (normally three per annum) and ad hoc meetings as required.
• The submission of an audit planning report to the Audit and Risk Committee in advance of each accounting year end. The accounting year end is the 31 December of each year (the "Accounting Year End").
• The submission of a report on the audit to the Audit and Risk Committee in line with the required timescales; usually within three months after the Accounting Year End.
• Liaison and coordination with tax advisors and internal auditors as required and to ensure a full exchange of information.
• Agreed Upon Procedures in relation to the provision of film studio income certificate
II.2.11) Information about options
Options:
Yes
Description of options:
The contract entered into by BHC has an initial 3 year period. Following that 3 year period, BHC has the option, acting at its discretion, to extend the contract on 7 (seven) subsequent occasions of 12 (twelve) months each time, up to a maximum total period of 10 (ten) years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated with call for competition
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2021/S 000-010299
Section V: Award of contract
Title: External Audit Services Tender
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
17/01/2022
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
High Court of Justice in Northern Ireland
Royal Courts of Justice, Chichester Street
Belfast
BT1 3JF
UK
E-mail: office@courtsni.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
BHC incorporated a minimum 10 calendar day standstill period at the point information on the award of contract was communicated to all bidders. The standstill period provided time for unsuccessful bidders to challenge the award decision before the contract was entered into. The Utilities Contracts Regulations 2016 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Northern Ireland).
VI.5) Date of dispatch of this notice
03/02/2022