Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Staffordshire County Council
Tipping Street
STAFFORD
ST162DH
UK
Contact person: Claire Teece
Telephone: +44 1785854657
E-mail: commercial.team@staffordshire.gov.uk
NUTS: UKG24
Internet address(es)
Main address: www.staffordshire.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
IA2431 CHILDREN'S SHORT BREAKS ACTIVITIES AND SUPPORT (AIMING HIGH)
Reference number: IA2431
II.1.2) Main CPV code
85312120
II.1.3) Type of contract
Services
II.1.4) Short description
Staffordshire County Council is seeking to contract with Providers who can provide activities and support in Staffordshire for Children and Young People with SEND.
Providers must have an understanding and regard to the following
Care Act 2014
SEND code of Practice 2015
Mental Capacity Act 2005 and the Deprivation of Liberty
Safeguards
Children and Families Act 2014
Short Breaks Regulations
Public Services (Social value) Act 2012
Staffordshire Connects
The objective of this service is to provide a range of Short Break activities across Staffordshire which Children and Young People with SEND can enjoy as independently as possible
Those interested will be required to provide and evidence that they can deliver the following within Staffordshire, activities which are
Meaningful and appropriate for a variety of ages
Interesting
Supports Children and Young People in preparation for adulthood
Promote independence and well being
Indoor and /or outdoor
Term time and holiday time
Offer Value for money
Offer effective short breaks for the family
Providers will be required to
Encourage and enable Children and Young People with SEND to
access community-based services and support
Work with local organisations to promote inclusion for Children
and Young People with SEND
Be flexible if required to deliver activities when gaps in provision
is recognised
Engage in meaningful partnership working and effective
communication with the family and professionals
Develop networking opportunities for young people and families
Positive changes to the quality of people's lives
Have a genuine desire to influence change for others
Be innovative and consider solutions to challenges
Staffordshire County Council is particularly interested to hear from providers who can offer activities
1. in rural or less populated areas across Staffordshire
2. who can offer support for those with more complex needs
Staffordshire County Council would like to hear from Providers who are interested and capable of delivering an excellent, high quality and outcome focused service for children and
young people with disabilities
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
960 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 Activities Family Attendance 0-17 years
II.2.2) Additional CPV code(s)
85312120
II.2.3) Place of performance
NUTS code:
UKG24
Main site or place of performance:
Staffordshire
II.2.4) Description of the procurement
Activities Family Attendance can be accessed by Children and Young People with SEND aged 0-17 years old, as in accordance with the specified Eligibility Criteria, and their Families.
This may include parents, Carers, siblings and extended family members.
Activities Family Attendance may include, but are not limited to
Family fun , information days.
Leisure and recreational activities and trips.
Providers may facilitate activities specifically for Children and Young People with SEND and their Families to participate in or may seek to provide additional support , resources to
enable Children and Young People with SEND and their Families to participate in existing universal activities.
The provision of Activities Family Attendance may
Enable the whole family unit to spend quality time participating in a fun and interesting activity.
Enable Children and Young People with SEND and their Families and Carers to connect, socialise with their local community.
Equip Families and Carers of Children and Young people with SEND with the skills and confidence to participate in further community based opportunities
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 20%
Price
/ Weighting:
80%
II.2.11) Information about options
Options:
Yes
Description of options:
The initial framework agreement is for 24 months until 31 March 2024 plus an extension to extend for up to 2 x 12 months until 31 March 2026.
In the event the Agreement is extended the extension shall be on the same Terms and Conditions as the original Agreement period and will ultimately be at the County Council's sole discretion.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2 Activities for Children/Young People Individual Attendance 0-17 years
II.2.2) Additional CPV code(s)
85312120
II.2.3) Place of performance
NUTS code:
UKG24
Main site or place of performance:
Staffordshire
II.2.4) Description of the procurement
Activities for Children, Young People Individual Attendance can be accessed by Children and Young People with SEND aged 0-17 years old, as in accordance with the specified Eligibility
Criteria, independently of their Families and Carers.
Activities for Children, Young People Individual Attendance may include, but are not limited to Preparing for independence.
Leisure and recreational activities and trips.
Providers may facilitate activities specifically for Children and Young People with SEND to participate in or may seek to provide additional support to enable Children and Young People with SEND to participate in existing universal activities.
On occasion there may be a requirement, wish for Families or Carers to remain in situ for the duration of the activity. In such circumstances, the Provider is required to lead the provision
of support, facilitation of the activity, as opposed to reliance on the Family or Carer.
Providers should wherever possible and practical offer facilities for Family members to have the opportunity for peer support whilst remaining on hand nearby.
The provision of Activities for Children, Young People's Individual Attendance should
Provide a meaningful Short Break Opportunity to Families and Carers of Children and Young People with SEND.
Enable Children and Young People with SEND to participate in fun and meaningful activities which build upon their skills and confidence, preparing them effectively for changes in life
and adulthood.
Increase and improve the accessibility of local community based opportunities.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 20%
Price
/ Weighting:
80%
II.2.11) Information about options
Options:
Yes
Description of options:
The initial framework agreement is for 24 months until 31 March 2024 plus an extension to extend for up to 2 x 12 months until 31 March 2026.
In the event the Agreement is extended the extension shall be on the same Terms and Conditions as the original Agreement period and will ultimately be at the County Council's sole discretion.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2021/S 000-021014
Section V: Award of contract
Lot No: 1
Contract No: 1
Title: Lot 1 Activities Family Attendance 0-17 years
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/01/2022
V.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received from SMEs: 6
Number of tenders received by electronic means: 10
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
ACTION FOR CHILDREN SERVICES LIMITED
3 The Boulevard Ascot Road
Watford
WD18 8AG
UK
NUTS: UKG24
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 240 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1
Contract No: 2
Title: Lot 1 Activities Family Attendance 0-17 years
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/01/2022
V.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received from SMEs: 6
Number of tenders received by electronic means: 10
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
CAUDWELL CHILDREN
Caudwell International Children's Centre Innovation Way
Keele Newcastle-under-Lyme
ST5 5NT
UK
NUTS: UKG24
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 240 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1
Contract No: 3
Title: Lot 1 Activities Family Attendance 0-17 years
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/01/2022
V.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received from SMEs: 6
Number of tenders received by electronic means: 10
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
CHASE AQUA RURAL ENTERPRISE CIC
6 Keswick Grove
Stafford
ST17 9QX
UK
NUTS: UKG24
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 240 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1
Contract No: 4
Title: Lot 1 Activities Family Attendance 0-17 years
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/01/2022
V.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received from SMEs: 6
Number of tenders received by electronic means: 10
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
DOVES CARE & SUPPORT LTD
184 Franche Road
Kidderminster
DY11 5AD
UK
NUTS: UKG24
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 240 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1
Contract No: 5
Title: Lot 1 Activities Family Attendance 0-17 years
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/01/2022
V.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received from SMEs: 6
Number of tenders received by electronic means: 10
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
GARTMORE RIDING SCHOOL
Hall Lane Hammerwich
Burntwood Staffordshire
WS7 0JT
UK
NUTS: UKG24
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 240 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1
Contract No: 6
Title: Lot 1 Activities Family Attendance 0-17 years
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/01/2022
V.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received from SMEs: 6
Number of tenders received by electronic means: 10
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
LET US PLAY (WOLVERHAMPTON)
7 Shaw Park Business Village Shaw Road Wolverhampton WV10 9LE
Wolverhampton
WV10 9LE
UK
NUTS: UKG24
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 240 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1
Contract No: 7
Title: Lot 1 Activities Family Attendance 0-17 years
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/01/2022
V.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received from SMEs: 6
Number of tenders received by electronic means: 10
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
SHERRATTS WOOD CIC
Sherratts Wood Farm Middleton Green Hill Lane
Leigh Staffordshire
ST10 4PQ
UK
NUTS: UKG24
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 240 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1
Contract No: 8
Title: Lot 1 Activities Family Attendance 0-17 years
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/01/2022
V.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received from SMEs: 6
Number of tenders received by electronic means: 10
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
STAFFORDSHIRE WILDLIFE TRUST
The Wolseley Centre
Wolseley Bridge Stafford
ST17 0WT
UK
NUTS: UKG24
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 240 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1
Contract No: 9
Title: Lot 1 Activities Family Attendance 0-17 years
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/01/2022
V.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received from SMEs: 6
Number of tenders received by electronic means: 10
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
STOKE CITY COMMUNITY TRUST
bet365 Stadium Sir Stanley Matthews Way Stoke,
Stoke-on-Trent Staffordshire
ST4 4EG
UK
NUTS: UKG24
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 240 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: 10
Title: Lot 2 Activities for Children/Young People Individual Attendance 0-17 years
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/01/2022
V.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: 5
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
ACTION FOR CHILDREN SERVICES LIMITED
3 The Boulevard Ascot Road
Watford
WD18 8AG
UK
NUTS: UKG24
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 720 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: 11
Title: Lot 2 Activities for Children/Young People Individual Attendance 0-17 years
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/01/2022
V.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: 5
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
CAUDWELL CHILDREN
Caudwell International Children's Centre Innovation Way
Keele Newcastle-under-Lyme
ST5 5NT
UK
NUTS: UKG24
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 720 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: 12
Title: Lot 2 Activities for Children/Young People Individual Attendance 0-17 years
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/01/2022
V.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: 5
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
CHUCKLE PRODUCTIONS LIMITED
The Chuckle House Unit 10 off Emerald Way Stone Business Park
Stone
ST15 0SR
UK
NUTS: UKG24
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 720 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: 13
Title: Lot 2 Activities for Children/Young People Individual Attendance 0-17 years
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/01/2022
V.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: 5
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
DOVES CARE & SUPPORT LTD
184 Franche Road
Kidderminster
DY11 5AD
UK
NUTS: UKG24
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 720 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: 14
Title: Lot 2 Activities for Children/Young People Individual Attendance 0-17 years
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/01/2022
V.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
GARTMORE RIDING SCHOOL
Hall Lane Hammerwich
Burntwood Staffordshire
WS7 0JT
UK
NUTS: UKG24
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 720 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: 15
Title: Lot 2 Activities for Children/Young People Individual Attendance 0-17 years
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/01/2022
V.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: 5
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
LET US PLAY (WOLVERHAMPTON)
7 Shaw Park Business Village Shaw Road
Wolverhampton
WV10 9LE
UK
NUTS: UKG24
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 720 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: 16
Title: Lot 2 Activities for Children/Young People Individual Attendance 0-17 years
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/01/2022
V.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: 5
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
SHERRATTS WOOD CIC
Sherratts Wood Farm Middleton Green Hill Lane
Leigh Staffordshire
ST10 4PQ
UK
NUTS: UKG24
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 720 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: 17
Title: Lot 2 Activities for Children/Young People Individual Attendance 0-17 years
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/01/2022
V.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: 5
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
STOKE CITY COMMUNITY TRUST
bet365 Stadium Sir Stanley Matthews Way Stoke,
Stoke-on-Trent Staffordshire
ST4 4EG
UK
NUTS: UKG24
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 720 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Staffordshire County Council
Staffordshire Place 2, Tipping Street
Stafford
ST16 2DH
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Contracting Authority will incorporate a minimum 10 calendar day standstill period (or 15 days where non electronic or fax methods are used) at the point that an award decision
notice is communicated to tenderers.
The award decision process will specify the criteria for the award of the contract/framework agreement, the reasons for the decision, including the characteristics and relative advantages, the name and score of the successful tender(s), and will specify when the standstill period is expected to end or the date before which the Contracting Authority will not conclude the contract / framework agreement.
If an appeal regarding the award of a contract / framework agreement has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Any such action must be brought promptly (generally within 3 months). The Court may order the setting aside of the award decision or may order the Contracting Authority to amend any document and may award damages. If an agreement has been entered into the Court may make a declaration of ineffectiveness
or may order that the duration of any relevant specific contract be shortened and additionally may award damages.
The time limit for seeking such a declaration is generally 30 days from notification of the award (either by award
decision notification or contract award notice depending upon the circumstances) or otherwise 6 month
VI.5) Date of dispatch of this notice
07/02/2022