Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The Birmingham Organising Committee for the 2022 Commonwealth Games Ltd
One Brindley Place
Birmingham
B1 2JB
UK
Contact person: Sam Turner
Telephone: +44 7951735849
E-mail: sam.turner@birmingham2022.com
NUTS: UKG3
Internet address(es)
Main address: www.birmingham2022.com
Address of the buyer profile: www.birmingham2022.com
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.delta-esourcing.com/tenders/UK-UK-Birmingham:-Event-services./JD6F253CN4
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.delta-esourcing.com/
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Recreation, culture and religion
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Stewarding at The Alexander Stadium (AXS) and Sandwell Aquatics Centre (SAC)
Reference number: VEN.EVS.001
II.1.2) Main CPV code
79952000
II.1.3) Type of contract
Services
II.1.4) Short description
This contract opportunity is for the provision of Stewards at the Birmingham 2022 Commonwealth Games. Stewards are responsible for the safety and service of the spectator client group and as such are responsible for delivering the core key functions of crowd management, stewarding, ushering, ticket checking, access monitoring and the provision of spectator information and support services on venue.
II.1.5) Estimated total value
Value excluding VAT:
1 700 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 - Sandwell Aquatics Centre
II.2.2) Additional CPV code(s)
75241000
79710000
79620000
II.2.3) Place of performance
NUTS code:
UKG3
Main site or place of performance:
West Midlands
II.2.4) Description of the procurement
This Lot covers Stewarding requirements at:
Sandwell Aquatics Centre
Address: Smethwick, B67 7HE
Sports: Swimming, Para Swimming and Diving
Anticipated Games Capacity: 5,000
Anticipated Event Days: Test Event (21 May), Swimming 6 days (29 July-3 August), Diving 5 days (4 August-8 August)
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
250 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
31/03/2022
End:
31/12/2022
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Estimated contract value for Lot 1 - £200,000-£250,000.
Lot No: 2
II.2.1) Title
Lot 2 - Alexander Stadium – North and East Stands
II.2.2) Additional CPV code(s)
79620000
75241000
79710000
II.2.3) Place of performance
NUTS code:
UKG3
Main site or place of performance:
West Midlands
II.2.4) Description of the procurement
This Lot covers Stewarding requirements at:
Alexander Stadium – North and East Stands
Address: Walsall Road, Perry Barr, B42 2LR
Sports: Ceremonies, Athletics & Para Athletics
Anticipated Games Capacity: Up to 35,000
Anticipated Event Days: Test Event (21 May), Dress Rehearsals (24 & 26 July), Opening Ceremony (28 July), Athletics (2-7 August), Closing Ceremony (8 August)
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
400 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
31/03/2022
End:
31/12/2022
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Estimated contract value for Lot 2 - £350,000-£400,000.
Lot No: 3
II.2.1) Title
Lot 3 - Alexander Stadium – West Stand & Entry
II.2.2) Additional CPV code(s)
79620000
75241000
79710000
II.2.3) Place of performance
NUTS code:
UKG3
Main site or place of performance:
West Midlands
II.2.4) Description of the procurement
This Lot covers Stewarding requirements at:
Alexander Stadium – West Stand & Entry
Address: Walsall Road, Perry Barr, B42 2LR
Sports: Ceremonies, Athletics & Para Athletics
Anticipated Games Capacity: Up to 35,000
Anticipated Event Days: Test Event (21 May), Dress Rehearsals (24 & 26 July), Opening Ceremony (28 July), Athletics (2-7 August), Closing Ceremony (8 August)
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
350 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
31/03/2022
End:
31/12/2022
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Estimated contract value for Lot 3 - £300,000-£350,000.
Lot No: 4
II.2.1) Title
Lot 4 - Alexander Stadium – Back of House (BOH) / Field of Play (FOP)
II.2.2) Additional CPV code(s)
79620000
75241000
79710000
II.2.3) Place of performance
NUTS code:
UKG3
Main site or place of performance:
West Midlands
II.2.4) Description of the procurement
This Lot covers Stewarding requirements at:
Alexander Stadium – BOH/FOP
Address: Walsall Road, Perry Barr, B42 2LR
Sports: Ceremonies, Athletics & Para Athletics
Anticipated Games Capacity: Up to 35,000
Anticipated Event Days: Test Event (21 May), Dress Rehearsals (24 & 26 July), Opening Ceremony (28 July), Athletics (2-7 August), Closing Ceremony (8 August)
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
400 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
31/03/2022
End:
31/12/2022
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Estimated contract value for Lot 4 - £350,000-£400,000.
Lot No: 5
II.2.1) Title
Lot 5 - Alexander Stadium – South Stand
II.2.2) Additional CPV code(s)
79620000
75241000
79710000
II.2.3) Place of performance
NUTS code:
UKG3
Main site or place of performance:
West Midlands
II.2.4) Description of the procurement
This Lot covers Stewarding requirements at:
Alexander Stadium – South Stand
Address: Walsall Road, Perry Barr, B42 2LR
Sports: Ceremonies, Athletics & Para Athletics
Anticipated Games Capacity: Up to 35,000
Anticipated Event Days: Test Event (21 May), Dress Rehearsals (24 & 26 July), Opening Ceremony (28 July), Athletics (2-7 August), Closing Ceremony (8 August)
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
300 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
31/03/2022
End:
31/12/2022
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Estimated contract value for Lot 5 - £250,000-£300,000.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As set out in the procurement documents.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
- Accelerated procedure
Justification:
The Contracting Authority has previously undertaken a procurement exercise for these stewarding requirements (FTS Number: 2021/S 000-005992), published on 24th March 2021, however this competition failed. The appointment of supplier(s) for these requirements is now urgently required to allow successful supplier(s) enough time to start the recruitment process and begin mobilising the stewarding workforce and especially taking into consideration the challenging market conditions currently being experienced in the events industry around workforce shortages. The stewarding workforce for this procurement will need to be recruited, trained, accredited and mobilised prior to the test events held by the Contracting Authority in advance of the Games, and therefore the requirement to appoint one or more suppliers is increasingly urgent.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2022/S 000-001762
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
21/02/2022
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
21/02/2022
Local time: 12:01
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The information and/or documents for this Tender are available on the Delta e-sourcing portal: https://www.delta-esourcing.com/respond/JD6F253CN4. You must register on this site to respond. If you are already registered on Delta, you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Tenderers must log in, go to your Response Manager and add the following Access Code: JD6F253CN4. Please ensure you review all communications and follow any instruction provided to you.
If you experience any technical difficulties, please contact the Delta e-sourcing Helpdesk on telephone number 0845 270 7050.
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. All communications shall be in English. Any contract or agreement resulting from any invitation to tender will be considered as a contract made in England according to English Law and subject to the exclusive jurisdiction of the English courts.
The OC does not bind itself to accept any tender and reserves the right to accept any part of the tender unless the tenderer expressly stipulates to the contrary. The Freedom of Information Act 2000 imposes a statutory obligation on public bodies to make information they are holding available on request. Tenderers should be aware of the OC's obligations under the Act, whereby information provided by tenderers in response to this advertisement may be requested by a third party. The OC expressly reserves the right:
(i) to make whatever changes it may see fit to the content and structure of the procurement process;
(ii) to require further information or clarification from a tenderer before considering its response;
(iii) to exclude a tenderer from the procurement process if it is subsequently determined that any information supplied was inaccurate, incomplete or untrue and was relied upon for selection purposes;
(iv) to cancel this procurement at any stage; and
(v) not to award any contract as a result of the procurement process commenced by publication of this notice.
Under no circumstances will the OC or any of its advisers, be liable for any costs or expenses borne by any tenderer or any of its advisers in responding to this contract notice or at any stage in the process.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Birmingham:-Event-services./JD6F253CN4
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/JD6F253CN4
GO Reference: GO-202229-PRO-19620992
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
London
UK
VI.5) Date of dispatch of this notice
09/02/2022