Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Cardiff Council
County Hall, Atlantic Wharf
Cardiff
CF10 4UW
UK
E-mail: corporate.procurement@cardiff.gov.uk
NUTS: UKL22
Internet address(es)
Main address: www.cardiff.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0422
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework for Repairs & Maintenance to Domestic Vacant Properties
Reference number: ERFX1007463
II.1.2) Main CPV code
45000000
II.1.3) Type of contract
Works
II.1.4) Short description
The awarded framework was for the domestic property portfolio of the Council comprising a mixture of social housing (approximately 17,723 properties in number) and other properties.
Maintenance of these properties is undertaken by the Council via a mixture of in house provision and external contractors.
Dwellings will vary in age and condition and bidders are advised to make due allowance for this.
This tender process is in relation to repairs and maintenance to domestic vacant properties.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
11 600 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
50000000
45211000
45211100
45211340
45400000
II.2.3) Place of performance
NUTS code:
UKL22
II.2.4) Description of the procurement
The awarded framework was for the domestic property portfolio of the Council comprising a mixture of social housing (approximately 17,723 properties in number) and other properties.
Maintenance of these properties is undertaken by the Council via a mixture of in house provision and external contractors.
Dwellings will vary in age and condition and bidders are advised to make due allowance for this.
This tender process is in relation to repairs and maintenance to domestic vacant properties.
The Council has a small in-house workforce delivering repairs and maintenance to domestic vacant properties, and this framework would be in addition to the in-house workforce.
The Council is seeking to appoint 2 Contractors do deliver the work across all districts of the City; with Contractor 1 delivering a larger portion of the work than Contractor 2. The estimated annual value of the work is GBP2.9M, and based on this value, Contractor 1 would be awarded work valued at approximately GBP2M per annum and Contractor 2 would be awarded work valued at GBP900K per annum. The Voids Team will manage the allocation of works to this effect. It should be noted that the estimated values are indicative only, and may change dependant on demand and budget.
The Contract period will be 2 years with the option to extend for up to a further 2 years.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2021/S 000-010544
Section V: Award of contract
Contract No: ERFX1007516
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
19/12/2021
V.2.2) Information about tenders
Number of tenders received: 9
Number of tenders received from SMEs: 8
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 9
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
LCB Construction
Unit 10 Stuart Close
Cardiff
CF118EE
UK
Telephone: +44 7508190983
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Ian Williams Limited
Ian Williams Limited, Quarry Road Chipping Sodbury
Bristol
BS376JL
UK
Telephone: +44 1454328003
Fax: +44 1454310997
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 11 600 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The Council reserves the right to appoint a replacement contractor in the event of the Contractor initially being appointed withdrawing from the Framework Agreement, or in the event that the Council terminates the agreement with the Contractor initially appointed. To be clear if a supplier is lost, the next highest scoring bidder will be approached with a view to them being appointed as a replacement Contractor.
To access the tender documentation, please register an interest on the opportunity on the Proactis Portal - https://supplierlive.proactisp2p.com/
(WA Ref:118680)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
14/02/2022