Contract notice
Section I: Contracting
authority
I.1) Name and addresses
National Records of Scotland
Ladywell House, Ladywell Road
Edinburgh
EH12 7TF
UK
Contact person: Leanne Gourlay
E-mail: leanne.gourlay@nrscotland.gov.uk
NUTS: UKM75
Internet address(es)
Main address: http://www.nrscotland.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00474
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Professional Estate Management Services
Reference number: 17/05/28
II.1.2) Main CPV code
71315210
II.1.3) Type of contract
Services
II.1.4) Short description
Contractors to provide Professional Estate Management Services. The Contractor and its supporting team shall be capable, suitably qualified, experienced, knowledgeable, innovative and suitably resourced in the field of Estates and Facilities Management with specialist knowledge and experience delivering these in the context of archival stores, controlled environments and listed buildings.
The Services required by the Authority for their Premises includes:
Full technical design service. This will cover a complete range of design team services including Architectural and Engineering .
Support for the Authority Facilities and Building Management teams. This will include access to a full and complete range of consultants to provide specialist building advice when required.
Project and construction management.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKM75
Main site or place of performance:
5 buildings located in Edinburgh
1 building in Dumfries and Galloway
II.2.4) Description of the procurement
NRS requires Contractors to provide professional estates consultancy services including management, advice, guidance and assistance on property and estates issues, which may include, but are not limited to, the following disciplines:
- Project Management
- Space Planning
- Architectural Services including conservation and historical and listed building specialist
- Building Surveying – with conservation specialisms
- Quantity Surveying
- Principle Designer services (under CDM Regulations)
- Mechanical & Electrical Engineering
- Structural Engineering
- Energy and Environmental Management & Control
- Property Advice (accommodation, commercial advice, rates etc.)
- Health and Safety consultancy
- Fire Safety
- Asbestos management
- Water safety (including legionella)
- Clerk of Works / supervisor
- General Property and Commercial Advice
- Physical Security Reviews and Development of Strategies
- Development and Planning Consultancy Advice
- Facilities Management Consultancy
- Presentation and information drawing services – e.g. to explain changes to building occupation
- 3D scanning of properties
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Potential for 2 further 12 month extension periods.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
Please refer to the ITT.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
The relevant selection criteria will be included in the SPD Scotland module.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
The relevant selection criteria will be included in the SPD Scotland module.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
The relevant selection criteria will be included in the SPD Scotland module.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Contract performance conditions will be fully detailed within the Invitation to Tender documents.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 3
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
16/03/2022
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
04/04/2022
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Framework has minimum period of 24 months. Estimated dated for earliest notice February 2024.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=660715.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:660715)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=660715
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court and Justice of the Peace Court
Sheriff Clerks Office, 27 Chambers Street
Edinburgh
EH1 1 LB
UK
Telephone: +44 1312252525
Internet address(es)
URL: www.scotscourt.gov.uk
VI.5) Date of dispatch of this notice
14/02/2022