Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Dorset & Wiltshire Fire and Rescue Service
VAT GB232 3358 32
5 Rivers Health and Wellbeing Centre
SP1 3NR
Hulse, Road, Salisbu
UK
Contact person: Gill Worthington
Telephone: +44 1722691464
E-mail: Gill.Worthington@dwfire.org.uk
NUTS: UKK
Internet address(es)
Main address: http://www.dwfire.org.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=43689&B=BLUELIGHT
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=43689&B=BLUELIGHT
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local agency/office
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Prevention, Protection and Operational Risk Software System
Reference number: DWFRS2022/012
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Dorset and Wiltshire Fire and Rescue Services (DWFRS) are conducting an “Invitation toTender” through Bluelight E-Sourcing Portal using an “Open Procedure”. The requirement is for Bidders to provide a Prevention, Protection and Operational Risk (PPOR) developed Software System which is capable of meeting the mandatory compliance reporting and outcomes required, within the Fire Service under two lots, Lot 1 is for a On-Premises Developed System and Lot 2 is for a Hosted Cloud Software System. Only one lot will be selected following evaluations
II.1.5) Estimated total value
Value excluding VAT:
250 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Dorset and Wiltshire Fire and Rescue Service are looking for either (Lot 1) a developed On-Premises Software Solution, or (Lot 2) a developed Cloud Hosted Software solution. Bidders should be aware that the lot which DWFRS progress will be the solution which provides best value for the service and following evaluation of the bids, DWFRS will be the final decision on the lot chosen.
II.2) Description
Lot No: 1
II.2.1) Title
Prevention, Protection and Operational Risk Software System - Developed On-Premises Solution
II.2.2) Additional CPV code(s)
48170000
48219300
II.2.3) Place of performance
NUTS code:
UKK
UK
Main site or place of performance:
SP1 3NR
II.2.4) Description of the procurement
Lot 1 - On-Premises Software Solution to provide Prevention, Protection and Operational Risk information to prepare and make available for Home office as part of requirements for the Fire Service compliance.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
250 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
25/04/2022
End:
24/04/2024
This contract is subject to renewal: Yes
Description of renewals:
Option to extend by 2 X 24 month if Lot is selected and progressed.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
If Lot 1 - Developed On-Premises Software Solution is selected to be taken forward, then the contract will have the option of 2 X 2 year extensions with a total 6 years. if 2 year extensions are progressed, DWFRS will provide one months notice, if it intends to progress each optional extension.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Only one lot will be taken forward which provides best value and Dorset and Wiltshire Fire and Rescue Service (DWFRS) will have the final decision on which Lot we wish to take forward following evaluations.
Lot No: 2
II.2.1) Title
Prevention, Protection and Operational Risk - Developed Cloud Hosted oftware System
II.2.2) Additional CPV code(s)
48170000
48219300
II.2.3) Place of performance
NUTS code:
UKK
UK
Main site or place of performance:
SP1 3NR
II.2.4) Description of the procurement
Lot 2 -Developed Cloud Hosted Software Solution to provide Prevention, Protection and Operational Risk information to prepare and make available for Home office as part of requirements for the Fire Service compliance.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
250 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
25/04/2022
End:
24/04/2024
This contract is subject to renewal: Yes
Description of renewals:
Option to extend by 2 X 24 month if Lot is selected and progressed.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
If Lot 2 - Developed Cloud Hosted Software Solution is selected to be taken forward, then the contract will have the option of 2 X 2 year extensions with a total 6 years. if 2 year extensions are progressed, DWFRS will provide one months notice, if it intends to progress each optional extension.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Only one lot will be taken forward which provides best value and Dorset and Wiltshire Fire and Rescue Service (DWFRS) will have the final decision on which Lot we wish to take forward following evaluations.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
As per Appendix Four ITT Evaluation Matrix
Minimum level(s) of standards required:
As per Appendix Four ITT Evaluation Matrix
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Appendix Five Indicative SLA document provided for each lot
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
15/03/2022
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
24/03/2024
IV.2.7) Conditions for opening of tenders
Date:
15/03/2022
Local time: 12:00
Place:
Electronic through Bluelight Tendering Portal
Information about authorised persons and opening procedure:
Electronic Opening by Finance Department
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
Dorset and Wiltshire Fire and Rescue Service
Health and Wellbeing centre, Hulse Road
Salisbury
SP1 3NR
UK
Telephone: +44 1722691464
E-mail: gill.worthington@dwfire.org.uk
Internet address(es)
URL: www.dwfire.org.uk
VI.4.2) Body responsible for mediation procedures
Monitoring Officer,
Dorset Council, County Hall, Colliton Park,
Dorchester, Dorset,
DT1 1XJ
UK
VI.5) Date of dispatch of this notice
14/02/2022