Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Clarion Housing Group Limited
6 More London Place
London
SE1 2DA
UK
Contact person: William McCormick
Telephone: +44 2073785571
E-mail: procurement@clarionhg.com
NUTS: UK
Internet address(es)
Main address: https://www.clarionhg.com/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Repair-and-maintenance-services-of-central-heating./T332KME3B8
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Domestic and Communal Heating for North London Region - Servicing, Maintenance and Repairs
Reference number: 7064
II.1.2) Main CPV code
50720000
II.1.3) Type of contract
Services
II.1.4) Short description
Clarion Housing Group Limited wish to procure comprehensive domestic and communal heating servicing, repair and maintenance services for their North London Region.
We will be using the Delta e-sourcing portal and to bid for the tender you will need to register with them as a supplier. The link is: https://www.delta-esourcing.com/ . Once you are registered on the e-sourcing portal the access code for the tender is: T332KME3B8
Please note that the figures provided within the EU Advert are over the potential 17 year term and include adjustments/ contingency based on potential growth and indices uplift. We don't know the size of programme Clarion will have in 10 to 17 years so we have built in this contingency.
II.1.5) Estimated total value
Value excluding VAT:
75 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
50720000
50721000
50531100
50531200
45331100
45331110
II.2.3) Place of performance
NUTS code:
UKI5
UKI
UKI7
Main site or place of performance:
Outer London – East and North East,LONDON,Outer London – West and North West
II.2.4) Description of the procurement
Clarion Housing Group Limited wish to procure a 17 year contract for comprehensive domestic and communal heating services for their North London region.
The contract will include both domestic and commercial heating and will include: Servicing, Repairs, Maintenance and Reactive boiler replacement.
Please note that the figures provided within the EU Advert are over the potential 17 year term and include adjustments/ contingency based on potential growth and indices uplift. We don't know the size of programme Clarion will have in 10 to 17 years so we have built in this contingency.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
75 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 204
This contract is subject to renewal: Yes
Description of renewals:
The contract will be for 17 years with a “no fault break clause” exercisable on notice after the first 2 year initial term. Clarion will review the Contract at least once every 5 years after the initial term to decide whether or not to exercise this clause.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
As per the procurement documents
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The contract will be for 17 years with an initial term of 2 years, break clauses and review periods thereafter every 5 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/T332KME3B8
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As set out in the procurement documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
18/03/2022
Local time: 14:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
25/04/2022
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Potential 17 year contract, near the end of which we would publish a notice.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
We will be using the Delta e-sourcing portal and to bid for the tender you will need to register with them as a supplier. The link is: https://www.delta-esourcing.com/ . Once you are registered on the e-sourcing portal the access code for the tender is: T332KME3B8
The right is reserved not to proceed or not to award any contract for the whole or any part of proposed procurement. Neither the contracting authority nor any person on whose behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing an interest or tendering for this contract.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Repair-and-maintenance-services-of-central-heating./T332KME3B8
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/T332KME3B8
GO Reference: GO-2022216-PRO-19661427
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
The Strand
London
WC2A 2LL
UK
VI.4.2) Body responsible for mediation procedures
Royal Courts of Justice
The Strand
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The contracting authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. The Public Contracts Regulations 2015 (SI 2015 No 102) (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within 30 days beginning with the date when the aggrieved party first knew or ought to have known that grounds for starting the proceedings had arisen. The Court may extend the time limit for starting proceedings where the Court considers that there is a good reason for doing so but not so as to permit proceedings to be started more than 3 months after that date. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the contract to be “ineffective."
VI.5) Date of dispatch of this notice
16/02/2022