Contract notice
Section I: Contracting
authority
I.1) Name and addresses
NI Assembly
Parliament Buildings
Belfast
BT4 3XX
UK
Contact person: william.longniassembly.gov.uk
E-mail: procurement@niassembly.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.etendersni.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.etendersni.gov.uk
Tenders or requests to participate must be sent to the following address:
NI Assembly Commission
Belfast
UK
E-mail: procurement@niassembly.gov.uk
NUTS: UKN06
Internet address(es)
Main address: www.etendersni.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Other: Legislature
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
BR-012-2022 - Provision of Support Services provided by the Northern Ireland Assembly Commission (the Assembly Commission) in Parliament Buildings, Belfast.
II.1.2) Main CPV code
55300000
II.1.3) Type of contract
Services
II.1.4) Short description
The Northern Ireland Assembly Commission (the Assembly Commission) is seeking to procure a single contractor for the provision of Support Services provided by the Northern Ireland Assembly Commission (the Assembly Commission) in Parliament Buildings, Belfast. This includes the deliverables set out below: • Provision of catering for Parliament Buildings pass holders in the Blue Flax Restaurant and the Members’ Bar and Coffee Lounge, and vending machines in the Blue Flax Restaurant; • Provision of catering for visitors and pass holders in the Members’ Dining Room (MDR) and the ‘Speaker’s Corner’; • Provision of hospitality for events and functions, as requested, within Parliament Buildings; • Cleaning of Parliament Buildings and litter picking within the immediate environs of Parliament Buildings; • Operation of retail outlet: The Speaker’s Corner which houses a gift shop, a Post Office; • Provision of silk flower arrangements and fresh floral displays as required (also referred to as “ad-hoc services”); • Provision of catering and non-catering porterage within Parliament Buildings and its immediate environs; • Other related services including cold beverage and confectionary vending, ancillary cleaning (air fresheners, feminine hygiene, floor mats, washroom vending, roller towels); and • Sourcing of ‘pass through’ services e.g. water fonts; flower ordering and dry cleaning within the gift shop.
II.1.5) Estimated total value
Value excluding VAT:
6 040 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
55400000
55500000
55900000
39000000
90911100
90910000
90911200
90900000
90919200
II.2.3) Place of performance
NUTS code:
UKN06
II.2.4) Description of the procurement
The Northern Ireland Assembly Commission (the Assembly Commission) is seeking to procure a single contractor for the provision of Support Services provided by the Northern Ireland Assembly Commission (the Assembly Commission) in Parliament Buildings, Belfast. This includes the deliverables set out below: • Provision of catering for Parliament Buildings pass holders in the Blue Flax Restaurant and the Members’ Bar and Coffee Lounge, and vending machines in the Blue Flax Restaurant; • Provision of catering for visitors and pass holders in the Members’ Dining Room (MDR) and the ‘Speaker’s Corner’; • Provision of hospitality for events and functions, as requested, within Parliament Buildings; • Cleaning of Parliament Buildings and litter picking within the immediate environs of Parliament Buildings; • Operation of retail outlet: The Speaker’s Corner which houses a gift shop, a Post Office; • Provision of silk flower arrangements and fresh floral displays as required (also referred to as “ad-hoc services”); • Provision of catering and non-catering porterage within Parliament Buildings and its immediate environs; • Other related services including cold beverage and confectionary vending, ancillary cleaning (air fresheners, feminine hygiene, floor mats, washroom vending, roller towels); and • Sourcing of ‘pass through’ services e.g. water fonts; flower ordering and dry cleaning within the gift shop.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
6 040 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
After the initial contract period there will be an option of one 2-year extension
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
21/03/2022
Local time: 15:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
19/07/2022
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
5 Years
VI.3) Additional information
Electronic ordering, invoicing and payment will be used.
VI.4) Procedures for review
VI.4.1) Review body
Not applicable
Belfast
UK
VI.5) Date of dispatch of this notice
18/02/2022