Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
YPO
41 Industrial Park
Wakefield
WF2 0XE
UK
Contact person: Contracts Team
Telephone: +44 1924664685
E-mail: contracts@ypo.co.uk
NUTS: UKE45
Internet address(es)
Main address: http://www.ypo.co.uk/
Address of the buyer profile: https://procontract.due-north.com/register?ReadForm
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
YPO - 001092 Vehicle Hire Lease and Purchase Portal
Reference number: 001092
II.1.2) Main CPV code
34000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
YPO are looking for Providers to be appointed onto a Framework Agreement for the
provision of Vehicle Hire, Lease and Purchase Portal. The Framework is designed to meet the
needs of all public sector organisations which includes YPO’s internal requirements. This
Framework is contractual where the end customer will place orders directly with the
Provider on a “contract” basis and the Provider will deliver direct to the end customer on an
agreed basis.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
30 000 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Car and LCV Hire (Including Mini-Buses)
II.2.2) Additional CPV code(s)
34110000
34120000
34130000
34140000
48000000
50111100
60170000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Lot 1: - YPO are seeking a Sole Supplier to provide a managed service consisting of (but not limited to) comparison website taking data from major Car & LCV hire suppliers live databases giving customers “live” pricing, vehicle availability, customisation, booking, payment, delivery and confirmation of a wide range of vehicles. As part of the managed service the website must transparently provide all costs associated with the hire (including all elements such as Road Fund Licence (RFL), delivery, collection and other ancillary charges that may be applicable) which should also include all fees for the website Provider and YPO’s commission bundle into the final hire price.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60%
Quality criterion: Social Value and Sustainability
/ Weighting: 10%
Cost criterion: Cost
/ Weighting: 30%
II.2.11) Information about options
Options:
Yes
Description of options:
The Framework Agreement will cover the period from 28th February 2022 to 27th February
2024 with two options to extend for an additional 12 months each. The first decision to
extend the contract period will be taken by the end of November 2023 and will be
dependent on satisfactory completion of all aspects of the contract to date, the current
market conditions for this category and YPO’s contracting structures. The maximum
contract period will therefore be 4 years, from 28th February 2022 to 27th February 2026
(subject to an annual review and KPI performance).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Car and LCV Lease and Purchase (Including Mini-Buses)
II.2.2) Additional CPV code(s)
34110000
34120000
34140000
48000000
50111100
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Lot 2: YPO are seeking a Sole Supplier to provide a managed service consisting of (but not limited to) a website to provide a configurable search engine which details lease and purchase costs for a range of cars and LCV’s taking data from major Car & LCV lease and purchase companies live databases giving customers “live” pricing, vehicle availability, customisation, order placement, delivery and confirmation of a wide range of vehicles. This website must provide all costs associated with the lease and purchase including all fees for the website Provider and YPO’s rebate bundled into the final lease/purchase price. The period of Lease shall vary from 1 year, 2 year, 3 year and 4 year with the option for maintenance if required.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60%
Quality criterion: Social Value and Sustainability
/ Weighting: 10%
Cost criterion: Cost
/ Weighting: 30%
II.2.11) Information about options
Options:
Yes
Description of options:
The Framework Agreement will cover the period from 28th February 2022 to 27th February 2024 with two options to extend for an additional 12 months each. The first decision to extend the contract period will be taken by the end of November 2023 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 28th February 2022 to 27th February 2026 (subject to an annual review and KPI performance).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2021/S 000-026681
IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section V: Award of contract
Lot No: 1
Contract No: 001092
Title: Car and LCV Hire (Including Mini-Buses)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
11/02/2022
V.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Fulcrum Automotive Solutions Limited
07530358
Fulcrum House, 1 Oak Spinney Park, Ratby Lane, Leicester Forest East
Leicester
LE3 3AW
UK
NUTS: UKF21
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 30 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: 001092
Title: Car and LCV Lease and Purchase (Including Mini-Buses)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
11/02/2022
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
GMP Drivercare Limited
03503936
24 NIcholas Street
Chester
CH1 2AU
UK
NUTS: UKD63
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 30 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
YPO are purchasing on the behalf of other contracting authorities. Please see the below link for
details: https://www.ypo.co.uk/about/customers/permissible-users
YPO will incorporate a standstill period at the point of notification of the award of the contract is
provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and
provides time for unsuccessful tenderers to challenge the award decision before the contract is
entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been
harmed or are at risk of harm by a breach of the rules to take action in the High Court (England,
Wales and Northern Ireland).
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
London
UK
VI.5) Date of dispatch of this notice
23/02/2022