Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Leeds Trinity University
Brownberrie Lane
Leeds
LS18 5HD
UK
Telephone: +44 1132837100
E-mail: m.hayter@leedstrinity.ac.uk
NUTS: UKE42
Internet address(es)
Main address: https://www.leedstrinity.ac.uk/
Address of the buyer profile: https://www.leedstrinity.ac.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Event-services./R39CYCQ42Z
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
PFB035 Framework Agreement for Events Management Services
Reference number: PFB035LTU
II.1.2) Main CPV code
79952000
II.1.3) Type of contract
Services
II.1.4) Short description
Leeds Trinity University is currently undergoing a substantial campus redevelopment, that is likely to endure for at least the next five years. The very nature of construction and refurbishment projects, together with sustained market volatility, means that on-going uncertainty persists regarding the availability and feasibility of our usual event venues.
As such the university seeks to award an enduring framework agreement of suppliers, that will provide expertise and resources to enable university events to proceed with the optimum positive experience for their respective delegations.
II.1.5) Estimated total value
Value excluding VAT:
250 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKE42
Main site or place of performance:
Leeds
II.2.4) Description of the procurement
Leeds Trinity University is currently undergoing a substantial campus redevelopment, that is likely to endure for at least the next five years. The very nature of construction and refurbishment projects, together with sustained market volatility, means that on-going uncertainty persists regarding the availability and feasibility of our usual event venues.
As such the university seeks to award an enduring framework agreement of suppliers, that will provide expertise and resources to enable university events to proceed with the optimum positive experience for their respective delegations.
The university’s flagship events are its graduation ceremonies. At the time of inviting tenders, campus redevelopment plans strongly indicate (but are unable to definitively confirm) that our usual venue, the Chapel, is unavailable due to surrounding building works. Our contingency plan is for the the 2023 graduation ceremonies in July and December to take place in the Sports Hall at the university’s Horsforth campus.
The university is inviting tenders based upon the contingency requirements for Graduations of July 2023. The three highest scoring tenderers will be awarded a place on the framework agreement. The highest scoring tenderer will be awarded the contract for Graduations held July and December 2023.
The framework agreement will be effective immediately upon award and will initially be of three years duration. Subject to satisfactory performance and continued demand, the framework agreement may be extended annually for a further 12month period, a maximum of three times.
Subsequently, call-off contracts from the framework agreement will be awarded via one of the following permissible methods:
•Direct award (by framework ranking)
•Competitive Quotation
•Mini Tender
Call-off Contracts:
1.The call-off contracts will be effective immediately upon award.
2.Works on site will commence and complete by agreement with the university.
3.The tendered Contract Price is to be a fixed contract sum inclusive of all costs, delivered to the address(es) specified in the tender documents.
4.The prices must be quoted in Pounds Sterling and should exclude VAT where applicable.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
250 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 72
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The framework agreement will be effective immediately upon award and will initially be of three years duration. Subject to satisfactory performance and continued demand, the framework agreement may be extended annually for a further 12month period, a maximum of three times.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Justification for any framework agreement duration exceeding 4 years: Campus development (construction and refurbishment) is to be undertaken in phases through to 2035. The awarded contractors will need to work in partnership with the professional services and construction contractors for much of that period, and may be called upon at short notice.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
08/03/2023
Local time: 10:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
08/03/2023
Local time: 10:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
For more information about this opportunity, please visit the Delta eSourcing portal at:
<a href="https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Event-services./R39CYCQ42Z" target="_blank">https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Event-services./R39CYCQ42Z</a>
To respond to this opportunity, please click here:
<a href="https://neupc.delta-esourcing.com/respond/R39CYCQ42Z" target="_blank">https://neupc.delta-esourcing.com/respond/R39CYCQ42Z</a>
GO Reference: GO-202321-PRO-22022890
VI.4) Procedures for review
VI.4.1) Review body
Leeds Trinity University
Brownberrie Lane
Leeds
LS18 5HD
UK
Telephone: +44 1132837100
VI.4.2) Body responsible for mediation procedures
Leeds Trinity University
Brownberrie Lane
Leeds
LS18 5HD
UK
Telephone: +44 1132837100
VI.4.4) Service from which information about the review procedure may be obtained
Leeds Trinity University
Brownberrie Lane
Leeds
LS18 5HD
UK
Telephone: +44 1132837100
VI.5) Date of dispatch of this notice
01/02/2023