Contract notice
Section I: Contracting
authority
I.1) Name and addresses
South East Coast Ambulance Service NHS Foundation Trust
Nexus House, 4 Gatwick Road
Crawley
RH10 9BG
UK
Contact person: Please use the communication function in Bravo
Telephone: +44 1892831139
E-mail: procurement@secamb.nhs.uk
NUTS: UKJ
Internet address(es)
Main address: www.secamb.nhs.uk
Address of the buyer profile: https://commercialsolutions.bravosolution.co.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://commercialsolutions.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://commercialsolutions.bravosolution.co.uk
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Hard Facilities Management service
II.1.2) Main CPV code
79993000
II.1.3) Type of contract
Services
II.1.4) Short description
South East Coast Ambulance Service NHS Foundation Trust ("the Authority") employs more than 4000 staff and provides Emergency and Urgent Care Services and Out of Hours Services across Kent, Sussex and Surrey.
The Authority is issuing an invitation to tender ("ITT") in connection with a competitive procurement to provide a cost effective, efficient and reliable Hard Facilities Management service to support the Estates Team; providing the Authority with safe, compliant and fully functioning properties from which the service is operated, and staff are working.
The contract will be for a period of 3 years from June 2023, with the option to extend for a further two 1-year periods.
Bidders are invited to attend 4 sites between 9am-5pm on 15th February; to obtain an overview of the types of buildings the successful Bidder will be responsible for under this contract. Please see tender documents for more information.
II.1.5) Estimated total value
Value excluding VAT:
4 846 980.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
45259000
50000000
72253100
72514100
79993100
II.2.3) Place of performance
NUTS code:
UKJ
Main site or place of performance:
Kent, Surrey and Sussex
II.2.4) Description of the procurement
The Authority covers a geographical area of 3,600 square miles (Brighton & Hove, East Sussex, West Sussex, Kent, Surrey, and North East Hampshire). It is a diverse area delivering a service from various Ambulance Stations, ACRP’s, 3 regional offices incorporating EOC’s, a HQ and 11 Make Ready Centres.
The successful bidder will implement a maintenance programme comprising of:
• Planned Preventative Maintenance;
• Statutory Compliance Maintenance/Testing; and
• Reactive Maintenance
and, for services ‘in’ and ‘out of’ scope, provide:
• a 24/7/365 helpdesk for in and out of scope calls;
• a CAFM system to collate and maintain data in relation to all assets and their repairs and maintenance records.
The contract will be for a period of 3 years from June 2023, with the option to extend for a further two 1-year periods.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
4 846 980.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for a further two x 12 month periods, at the Authority's discretion
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
All Bidders are invited to visit a number of our sites to obtain an overview of the types of buildings the successful Bidder will be responsible for under this contract.
Members of the Estates Team will be on 4 sites between 9am-5pm on 15th February 2023.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
The supplier must provide services across the Trust's 3,600 square mile geographical area - Brighton & Hove, East and West Sussex, Kent, Surrey, and North East Hampshire during the life of the Contract.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2022/S 000-010555
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
03/03/2023
Local time: 15:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
03/03/2023
Local time: 15:05
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
In order to comply with the Department of Health eProcurement Strategy and NHS paperless agenda, the Trust encourages Suppliers to submit invoices electronically via an e-Invoicing portal, Tradeshift.
You can find more information on the Tradeshift portal at http://tradeshift.com/supplier/nhs-sbs/
VI.4) Procedures for review
VI.4.1) Review body
Public Procurement Review Service
Liverpool
UK
E-mail: publicprocurementreview@cabinetoffice.gov.uk
VI.5) Date of dispatch of this notice
02/02/2023