Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Coventry City Council
The Council House, Earl Street
Coventry
UK
E-mail: procurement.services@coventry.gov.uk
NUTS: UKG33
Internet address(es)
Main address: https://www.coventry.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
COV - Water Hygiene Service
Reference number: COV - 13836
II.1.2) Main CPV code
90000000
II.1.3) Type of contract
Services
II.1.4) Short description
Coventry City Council is seeking to enter into a framework agreement to engage the services of suitably experienced suppliers to carry out water hygiene maintenance, monitoring, risk assessments, repairs and remedial works as required. The purpose of this framework is to ensure that the Council continues to manage its water systems in compliance with the HSE approved code of practice "L8 Legionnaires Disease, the control of legionella bacteria in water systems". The Councils current arrangement for the provision of this service is due expire and the Council wish to secure the services of suitable contractors for future provision .The contract will be split in to 3 separate lots as detail below:Lot 1 – Maintenance and Monitoring – Single SupplierLot 2 – Water Hygiene Risk Assessments – Multiple SuppliersLot 3 – Remedial Works and Reactive Repairs – Multiple Suppliers
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
1 280 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 – Maintenance & Monitoring
II.2.2) Additional CPV code(s)
90000000
45232430
90700000
II.2.3) Place of performance
NUTS code:
UKG33
Main site or place of performance:
II.2.4) Description of the procurement
Coventry City Council is seeking to enter into a framework agreement to engage the services of suitably experienced suppliers to carry out water hygiene maintenance, monitoring, risk assessments, repairs and remedial works as required. The purpose of this framework is to ensure that the Council continues to manage its water systems in compliance with the HSE approved code of practice "L8 Legionnaires Disease, the control of legionella bacteria in water systems". The Councils current arrangement for the provision of this service is due expire and the Council wish to secure the services of suitable contractors for future provision .The contract will be split in to 3 separate lots as detail below:Lot 1 – Maintenance and Monitoring – Single SupplierLot 2 – Water Hygiene Risk Assessments – Multiple SuppliersLot 3 – Remedial Works and Reactive Repairs – Multiple Suppliers
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 2
II.2.1) Title
Lot 2 – Water Hygiene Risk Assessments
II.2.2) Additional CPV code(s)
90000000
45232430
90700000
II.2.3) Place of performance
NUTS code:
UKG33
Main site or place of performance:
II.2.4) Description of the procurement
Coventry City Council is seeking to enter into a framework agreement to engage the services of suitably experienced suppliers to carry out water hygiene maintenance, monitoring, risk assessments, repairs and remedial works as required. The purpose of this framework is to ensure that the Council continues to manage its water systems in compliance with the HSE approved code of practice "L8 Legionnaires Disease, the control of legionella bacteria in water systems". The Councils current arrangement for the provision of this service is due expire and the Council wish to secure the services of suitable contractors for future provision .The contract will be split in to 3 separate lots as detail below:Lot 1 – Maintenance and Monitoring – Single SupplierLot 2 – Water Hygiene Risk Assessments – Multiple SuppliersLot 3 – Remedial Works and Reactive Repairs – Multiple Suppliers
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 3
II.2.1) Title
Lot 3 – Reactive Repairs and Remedial Works
II.2.2) Additional CPV code(s)
90000000
45232430
90700000
II.2.3) Place of performance
NUTS code:
UKG33
Main site or place of performance:
II.2.4) Description of the procurement
Coventry City Council is seeking to enter into a framework agreement to engage the services of suitably experienced suppliers to carry out water hygiene maintenance, monitoring, risk assessments, repairs and remedial works as required. The purpose of this framework is to ensure that the Council continues to manage its water systems in compliance with the HSE approved code of practice "L8 Legionnaires Disease, the control of legionella bacteria in water systems". The Councils current arrangement for the provision of this service is due expire and the Council wish to secure the services of suitable contractors for future provision .The contract will be split in to 3 separate lots as detail below:Lot 1 – Maintenance and Monitoring – Single SupplierLot 2 – Water Hygiene Risk Assessments – Multiple SuppliersLot 3 – Remedial Works and Reactive Repairs – Multiple Suppliers
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2022/S 000-032692
Section V: Award of contract
Lot No: 1
Contract No: COV - 13836
Title: Lot 1 - Maintenance and Monitoring
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
10/01/2023
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
GRAHAM Asset Management Ltd
Hillsborough
UK
NUTS: UKN06
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 209 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: COV - 13836
Title: Lot 2 - Water Hygiene risk assessments
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/02/2023
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
HSL Compliance Ltd
Ross-On-Wye
UK
NUTS: UKG1
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
GRAHAM Asset Management Ltd
Hillsborough
UK
NUTS: UKN06
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 100 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Contract No: COV - 13836
Title: Lot 3 - Reactive repairs and remedial works
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/02/2023
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
HSL Compliance Ltd
Ross-On-Wye
UK
NUTS: UKG1
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
GRAHAM Asset Management Ltd
Hillsborough
UK
NUTS: UKN06
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 188 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Procurement Services
Coventry
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.5) Date of dispatch of this notice
03/02/2023