Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Loreburn Housing Association
Huntingdon, 27 Moffat Road
DUMFRIES
DG1 1NN
UK
Telephone: +44 1387321300
E-mail: murronb@loreburn.org.uk
NUTS: UKM92
Internet address(es)
Main address: http://www.loreburn.org.uk/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA14442
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Grounds Maintenance Contract
II.1.2) Main CPV code
77314000
II.1.3) Type of contract
Services
II.1.4) Short description
This procurement is for grounds maintenance to mainly residential properties in Dumfries and Galloway.
II.1.5) Estimated total value
Value excluding VAT:
960 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 2 lots
II.2) Description
Lot No: 1
II.2.1) Title
East (DG1-4, DG10-13, DG16)
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKM92
II.2.4) Description of the procurement
To provide grounds maintenance services in the following postcode areas: (DG1-4, DG10-13, DG16).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Optional 2-year extension.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Bidders are asked to provide hourly rates for ad hoc services in the pricing schedule.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
West (DG5-9)
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKM92
II.2.4) Description of the procurement
Delivery of grounds maintenance services in mainly residential areas in Dumfries and Galloway.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Optional 2-year extension.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Bidders have been asked to provide hourly rates for ad hoc services.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established.
Where it is required, within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service.
Bidders must confirm if they hold the particular authorisation or memberships.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Bidders will be required to state the values for the following financial ratio: Operating Profit.
The acceptable range for each financial ratio is above 10%
The ratio will be calculated as follows:
Operating Profit / Net Sales × 100
Minimum level(s) of standards required:
10%
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services as described in part II.2.4 of the OJEU Contract Notice or the relevant section of the Site Notice.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
KPIs for the contract can be viewed in the following documents:
- Full Delivery Specification
- Service Package Details
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
07/03/2023
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
07/03/2024
IV.2.7) Conditions for opening of tenders
Date:
08/03/2023
Local time: 09:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=721314.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Bidders will be asked to pledge a number of points in our Community Benefit Outcome Matrix as part of the tender they submit.
(SC Ref:721314)
VI.4) Procedures for review
VI.4.1) Review body
Dumfries Sheriff Court and Justice of the Peace
Dumfries
UK
Internet address(es)
URL: https://www.scotcourts.gov.uk/the-courts/court-locations/dumfries-sheriff-court-and-justice-of-the-peace-court
VI.5) Date of dispatch of this notice
03/02/2023