Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The National Gallery
Trafalgar Square, Trafalgar Square
London
WC2N 5DN
UK
Telephone: +44 2077475810
E-mail: contracting@ng-london.org.uk
NUTS: UKI32
Internet address(es)
Main address: www.nationalgallery.org.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Scanning-services./6MC3A7VM52
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.delta-esourcing.com/tenders/UK-title/6MC3A7VM52
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Recreation, culture and religion
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Digitisation of the National Gallery Photographic Archive
II.1.2) Main CPV code
79999100
II.1.3) Type of contract
Services
II.1.4) Short description
Digitisation of a range of photographic negative format types, and x-ray positives, on and off site
II.1.5) Estimated total value
Value excluding VAT:
145 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKI32
Main site or place of performance:
Westminster
II.2.4) Description of the procurement
The Photographic Archive contains photographs, technical images and X-ray plates documenting and examining the paintings in the gallery collection as well as photography recording the building, its staff, visitors and exhibitions.
The ultimate purpose of this project is to digitise the analogue images of the collection to archival standards creating digital assets for a variety of uses including, but not limited to; conservation and digital preservation, publication, print, film and digital publishing, commercial use and collections management.
Candidates are invited to submit a tender for the digitisation and delivery of circa 24,894 B/W negatives held in various-negative format and circa 24,148 X-ray positives, colour negatives and transparencies.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/05/2023
End:
31/12/2023
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/6MC3A7VM52
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
06/03/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
06/03/2023
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
<a href="https://www.delta-esourcing.com/tenders/UK-UK-London:-Scanning-services./6MC3A7VM52" target="_blank">https://www.delta-esourcing.com/tenders/UK-UK-London:-Scanning-services./6MC3A7VM52</a>
To respond to this opportunity, please click here:
<a href="https://www.delta-esourcing.com/respond/6MC3A7VM52" target="_blank">https://www.delta-esourcing.com/respond/6MC3A7VM52</a>
GO Reference: GO-202323-PRO-22046080
VI.4) Procedures for review
VI.4.1) Review body
The National Gallery
Trafalgar Square
London
WC2N 5DN
UK
Telephone: +44 2077475823
E-mail: contracting@ng-london.org.uk
Internet address(es)
URL: www.nationalgallery.org.uk
VI.5) Date of dispatch of this notice
03/02/2023