Contract notice
Section I: Contracting
authority
I.1) Name and addresses
North Leamington School
Sandy Lane, Blackdown, Leamington Spa
Warwickshire
CV32 6RD
UK
Telephone: +44 1276673880
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKG13
Internet address(es)
Main address: https://www.northleamington.co.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://litmustms.co.uk/respond/6BG7WH6HQ4
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
North Leamington School ~ Cleaning tender
II.1.2) Main CPV code
90919300
II.1.3) Type of contract
Services
II.1.4) Short description
The successful Supplier will be required to provide cleaning services for North Leamington School (the Client) which, as present, is the sole school in Elm Tree Multi Academy Trust.
II.1.5) Estimated total value
Value excluding VAT:
900 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKG13
Main site or place of performance:
Warwickshire
II.2.4) Description of the procurement
The successful Supplier will be required to provide cleaning services for North Leamington School (the Client) which, as present, is the sole school in Elm Tree Multi Academy Trust.
The contract will commence on 1 August 2023 for a period of three years, with the potential for an extension of up to a further three years on a 1 + 1 + 1 basis.
This contract will be fixed price in nature with the successful Supplier also guaranteeing the number of input hours to the contract as well as the quality of cleaning provision.
Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the school contract. If the hours worked are less than those budgeted for a credit will be required
by the schools. This credit will be calculated by dividing the annual contract cost (fixed cost) by the number of annual input hours to arrive at a contractual cost per hour, this will then be multiplied by the number of hours due to arrive at the fiscal credit.
We are seeking a suitably experienced Supplier who has current experience of working within the secondary school or HE / FE market place, ideally with a strong operational base within Central England, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed during the contract term.
A robust level of management support must be provided by the successful contractor to ensure that the detailed specification is delivered within the contract on a consistent basis within the contract period.
The scope of the contract covers all of the cleaning provision within the school including all holiday and periodic cleans.
The successful Supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the senior management team within North Leamington School on the contract performance.
The budgeted cost of cleaning for this contractual year is £150,000.00 per annum
North Leamington School is part of the Elm Tree Multi Academy Trust. The trust is expected to grow in the number of schools during this contract period, and the provision of cleaning services within these schools when they have joined the MAT will fall under the scope of this contract. The successful Supplier will be expected to provide this service, if required, within these additional schools using the same costing model that they applied to their successful tender submission for North Leamington School at the point of tender submission. The duration of contract for any additional schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the MAT.
Please note: Further schools may be added to the contract during the tender process and during the life of the contract, as detailed above.
See SQ document for further details.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
900 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/08/2023
End:
31/07/2029
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
10/03/2023
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
27/03/2023
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
<a href="https://litmustms.co.uk/tenders/UK-UK-Warwickshire:-School-cleaning-services./6BG7WH6HQ4" target="_blank">https://litmustms.co.uk/tenders/UK-UK-Warwickshire:-School-cleaning-services./6BG7WH6HQ4</a>
To respond to this opportunity, please click here:
<a href="https://litmustms.co.uk/respond/6BG7WH6HQ4" target="_blank">https://litmustms.co.uk/respond/6BG7WH6HQ4</a>
GO Reference: GO-202327-PRO-22069649
VI.4) Procedures for review
VI.4.1) Review body
North Leamington School
Warwickshire
UK
VI.5) Date of dispatch of this notice
07/02/2023