Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Somerset County Council
County Hall
Taunton
TA1 4DY
UK
Contact person: Mr Iain Copeland
E-mail: iain.copeland@somerset.gov.uk
NUTS: UKK
Internet address(es)
Main address: https://www.somerset.gov.uk/
I.1) Name and addresses
Bath & North East Somerset Council
Guildhall, High Street, Bath
Bath
BA1 5AW
UK
E-mail: iain.copeland@somerset.gov.uk
NUTS: UKK12
Internet address(es)
Main address: https://beta.bathnes.gov.uk/
I.1) Name and addresses
Bournemouth, Christchurch & Poole Council
Town Hall
Bouremouth
BH2 6DY
UK
E-mail: iain.copeland@somerset.gov.uk
NUTS: UKK24
Internet address(es)
Main address: https://www.bcpcouncil.gov.uk/Home.aspx
I.1) Name and addresses
Bristol City Council
P O Box 3176
Bristol
BS3 9FS
UK
E-mail: iain.copeland@somerset.gov.uk
NUTS: UKK11
Internet address(es)
Main address: https://www.bristol.gov.uk/
I.1) Name and addresses
Dorset Council
County Hall, Colliton Park
Dorchester
DT1 1XJ
UK
E-mail: iain.copeland@somerset.gov.uk
NUTS: UKK25
Internet address(es)
Main address: https://www.dorsetcouncil.gov.uk/
I.1) Name and addresses
North Somerset Council
Town Hall, Walliscote Grove Road
Weston-super-Mare
BS23 1UJ
UK
E-mail: iain.copeland@somerset.gov.uk
NUTS: UKK12
Internet address(es)
Main address: https://www.n-somerset.gov.uk/
I.1) Name and addresses
South Gloucestershire Council
Council Offices, Badminton Road
Yate
BS37 5AF
UK
E-mail: iain.copeland@somerset.gov.uk
NUTS: UKK13
Internet address(es)
Main address: https://www.southglos.gov.uk/
I.2) Joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://procontract.due-north.com/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://procontract.due-north.com/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Library Management System (LMS) for the LibrariesWest Consortium (Re-Procurement)
Reference number: DN646963
II.1.2) Main CPV code
79995000
II.1.3) Type of contract
Services
II.1.4) Short description
Provision of Library Management System (LMS) for the LibrariesWest Consortium. The Contracting Authorities are looking for a LMS including (but not restricted to) acquisitions, cataloguing, circulation, public interfaces, reporting, system management, and integration with third party systems. This is the re-procurement due to not being able to award following the original tender process.
II.1.5) Estimated total value
Value excluding VAT:
2 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKK
II.2.4) Description of the procurement
This Contract is being procured by Somerset County Council on behalf of organisations within the Libraries West Consortium which currently consists of:
• Bath & North East Somerset Council
• Bournemouth, Christchurch & Poole Council
• Bristol City Council
• Dorset Council
• North Somerset Council
• Somerset County Council
• South Gloucestershire Council
During the term of the Contract, the organisations within the Libraries West Consortium, and therefore the eligible users of this Contract, may change.
This procurement is being carried out by the Authority on behalf of all authorities within the LibrariesWest Consortium and any other named authorities listed here at the time of Contract commencement. For avoidance of doubt the authorities named below will not be joining at the Contract commencement date but will be eligible to do so at any time during the lifetime of the Contract.
• Libraries Unlimited
• Plymouth City Council
• Swindon Council
• Wiltshire Council
For further information, including access to the tender documents, please visit the ProContract e-tendering portal via the following link: https://procontract.due-north.com/
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 55
Quality criterion: Social Value
/ Weighting: 5
Cost criterion: Total Contract Cost
/ Weighting: 40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
22/03/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
22/03/2023
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
UK
E-mail: publicprocurementreview@cabinetoffice.gov.uk
VI.5) Date of dispatch of this notice
08/02/2023