Contract notice
Section I: Contracting
authority
I.1) Name and addresses
University of Sunderland
3rd Floor Edinburgh Building, Chester Road
Sunderland
SR1 3SD
UK
E-mail: tenders@sunderland.ac.uk
NUTS: UKC23
Internet address(es)
Main address: https://www.sunderland.ac.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/universityofsunderland/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/universityofsunderland/aspx/Home
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Managed Card Bureau Service for the University of Sunderland
Reference number: UOS/Card Bureau Service/0123
II.1.2) Main CPV code
79820000
II.1.3) Type of contract
Services
II.1.4) Short description
In 2022, the University conducted a review of its Campus Card, including how it is produced, distributed and used within the business for both staff and students. The University is seeking commercial proposals from suppliers for a Managed CBS to deliver all aspects of Campus Card creation, printing, distribution, updating and management.The contract is expected to commence September 2023 to August 2026 (with up to 2 x 1 year extensions taking to a possible August 2028). The anticipated value of the award is approximately £45,000 to £75,000 ex VAT per annum, with a total value over 5 years (the maximum contract length) of £225,000 to £375,000 ex VAT.For the purpose of this tender award and any subsequent services which may be connected with the original award, we reserve the right to spend a further 30% of the anticipated spend subject to changes in University requirements or changes to legislation (there is no guarantee of spend).
II.1.5) Estimated total value
Value excluding VAT:
375 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
48000000
II.2.3) Place of performance
NUTS code:
UKC23
UKI42
Main site or place of performance:
II.2.4) Description of the procurement
In 2022, the University conducted a review of its Campus Card, including how it is produced, distributed, and used within the business for both staff and students. The University is seeking commercial proposals from suppliers for a Managed CBS to deliver all aspects of Campus Card creation, printing, distribution, updating and management.The contract is expected to commence September 2023 to August 2026 (with up to 2 x 1 year extensions taking to a possible August 2028). The anticipated value of the award is approximately £45,000 to £75,000 ex VAT per annum, with a total value over 5 years (the maximum contract length) of £225,000 to £375,000 ex VAT.For the purpose of this tender award and any subsequent services which may be connected with the original award, we reserve the right to spend a further 30% of the anticipated spend subject to changes in University requirements or changes to legislation (there is no guarantee of spend).By expressing your interest in the tender through InTend, you will be given access to all the tender documents, which outline the requirements and relevant dates, essential information, and what is required.Closing date for submissions of tender responses is - 12 noon Monday, 13th March 2023Expressions of interest and tender documents are available via In-Tendhttps://in-tendhost.co.uk/universityofsunderland/aspx/Home
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 50
Cost criterion: Cost
/ Weighting: 50
II.2.6) Estimated value
Value excluding VAT:
375 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/09/2023
End:
31/08/2028
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
II.2.14) Additional information
Any commissions under this contract or framework maybe subject to external funding from bodies such as DfE, Arts Council, Heritage Lottery Fund, LEP, etc., and the successful suppliers will be expected to work with the University on any funding applications where appropriate. This list of funding bodies is not exhaustive.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
13/03/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
13/03/2023
Local time: 12:00
Place:
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
University of Sunderland
Procurement, 3rd Floor, Edinburgh Building, Chester Road
Sunderland
SR1 3SD
UK
E-mail: tenders@sunderland.ac.uk
Internet address(es)
URL: https://www.sunderland.ac.uk
VI.4.2) Body responsible for mediation procedures
University of Sunderland, Legal Services
4th Floor, Edinburgh Building, Chester Road
Sunderland
SR1 3SD
UK
E-mail: legal@sunderland.ac.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.5) Date of dispatch of this notice
10/02/2023