Social and other specific services – public contracts
Contract notice
Section I: Contracting
authority
I.1) Name and addresses
East Lothian Council
John Muir House
Haddington, East Lothian
EH41 3HA
UK
Telephone: +44 1620827827
E-mail: procurement@eastlothian.gov.uk
NUTS: UKM73
Internet address(es)
Main address: http://www.eastlothian.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00181
I.3) Communication
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Re-opening of Framework for Services to Support Engagement, Inclusion, Achievement and Attainment in East Lothian Schools
Reference number: ELC-21-2581
II.1.2) Main CPV code
80000000
II.1.3) Type of contract
Services
II.1.4) Short description
UPDATE - February 2023 - REOPENING OF THE FLEXIBLE FRAMEWORK
The previously advertised flexible framework for these services commenced in January 2022. In accordance with its terms, it is now being opened for New Entrants to be admitted under the same requirements as the original tender exercise and as noted herein.
Please note if you are an existing provider and are already part of this framework, your status remains unaffected and no further action is required.
Re-opening of a flexible framework by East Lothian Council for requirements to be delivered within East Lothian Council school settings. These services may be provided in relation to Pupil Equity funding and will also include provision of interventions for individuals with varied and complex needs.
East Lothian Education and Children’s Services Departments are committed to ensuring young people are treated with dignity and respect with a clear focus on self-directed decision making by young people and sustainable outcomes for them. We have a focus on Inclusion, Achievement, Ambition and Progress for All. We all work together to Get it Right for Every Child and to ensure that all our children and young people are Safe, Healthy, Nurtured, Active, Respected, Responsible and Included.
This framework agreement will enable East Lothian schools to compliantly purchase the range of services which will support the delivery of our vision and values which align closely with following values of the Key Priorities in the National Improvement Framework for Scottish Education ‘Achieving Excellence and Equity’:
- Improvement in attainment, particularly in literacy and numeracy;
- Closing the attainment gap between the most and least disadvantaged children;
- Improvement in children and young people’s health and wellbeing.
- Improvement in employability skills and sustained, positive school leaver destinations for all.
Services which engage and encourage pupils to learn through participation in non-academic activities and experiences. These may include, but are not limited to, outdoor learning, sport and social activities that will be offered on East Lothian Council school premises (scope does not include primarily online services).
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Activity Based Learning
II.2.2) Additional CPV code(s)
80000000
II.2.3) Place of performance
NUTS code:
UKM73
Main site or place of performance:
East Lothian
II.2.4) Description of the procurement
Services which engage and encourage pupils to learn through participation in non-academic activities and experiences. These may include but are not limited to outdoor learning, sport and social activities.
Re-opening of flexible framework February 2023 - please note if you are an existing provider and are already part of this framework lot, your status remains unaffected and no further action is required. The end date of this flexible framework will be 10 January 2025.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot No: 2
II.2.1) Title
Creative Engagement
II.2.2) Additional CPV code(s)
80000000
II.2.3) Place of performance
NUTS code:
UKM73
Main site or place of performance:
East Lothian
II.2.4) Description of the procurement
Services which focus on engaging pupils and learning through creative activities. These may include but are not limited to, music, art, drama and dance.
Re-opening of flexible framework February 2023 - please note if you are an existing provider and are already part of this framework lot, your status remains unaffected and no further action is required. The end date of this flexible framework will be 10 January 2025.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot No: 3
II.2.1) Title
External Tutors\Additional Support
II.2.2) Additional CPV code(s)
80000000
II.2.3) Place of performance
NUTS code:
UKM73
Main site or place of performance:
East Lothian
II.2.4) Description of the procurement
Providing a service where external personnel offer additional support to pupils on a group or one to one basis. Services may include but are not limited to; resilience coaching, literacy and maths champions and Nurture support. For clarity individuals who provide this service will not be employed by the Council, there services will be purchased.
Re-opening of flexible framework February 2023 - please note if you are an existing provider and are already part of this framework lot, your status remains unaffected and no further action is required. The end date of this flexible framework will be 10 January 2025.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot No: 4
II.2.1) Title
Mentoring
II.2.2) Additional CPV code(s)
80000000
II.2.3) Place of performance
NUTS code:
UKM73
Main site or place of performance:
East Lothian
II.2.4) Description of the procurement
Providing a service which focuses on the support and encouragement of pupils to manage their own learning in order that they may maximise their potential, develop their skills, improve the performance and become the person they want to be. This service may include but is not limited to coaching, youth work and support and mentorship programs.
Re-opening of flexible framework February 2023 - please note if you are an existing provider and are already part of this framework lot, your status remains unaffected and no further action is required. The end date of this flexible framework will be 10 January 2025.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot No: 5
II.2.1) Title
Pupil Workshops
II.2.2) Additional CPV code(s)
80000000
II.2.3) Place of performance
NUTS code:
UKM73
Main site or place of performance:
East Lothian
II.2.4) Description of the procurement
Providing a service which engages pupils on a particular subject, activity or project through discussion, performance or participation in class(s) dedicated to the project or activity. This service may include but is not limited to mindfulness, yoga, confidence building, nutrition, diversity and health and wellbeing.
Re-opening of flexible framework February 2023 - please note if you are an existing provider and are already part of this framework lot, your status remains unaffected and no further action is required. The end date of this flexible framework will be 10 January 2025.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.4) Objective rules and criteria for participation
Tenderers will require to meet minimum compliance criteria including; information on the services provided, financial standing, insurance, quality standards and GDPR compliance. Further details are included in the tender documents.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Staff performing the services will require to have the relevant PVG and Scottish Disclosure checks. The Service Provider will enter into a Data Sharing Agreement with East Lothian Council.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement
The procurement involves the establishment of a framework agreement
IV.1.10) Identification of the national rules applicable to the procedure:
Information about national procedures is available at: (URL)
https://www.gov.scot/policies/public-sector-procurement/
IV.1.11) Main features of the award procedure:
Tenderers will be evaluated in relation to the proposed service provision and price of the services offered. Further details are provided in the tender documents.
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
13/03/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=720274.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
As part of the Council's wider duties towards its citizens, the Council wishes to engage with suppliers, providers and contractors to deliver sustainable benefits, not only to our young people, through work experience opportunities, training opportunities or links with schools, but also to provide assistance with community projects, as well as engaging in supply chain initiatives.
The successful tenderers will be required to engage with East Lothian Council to discuss what Community Benefits can be sought from this contract where aggregate spend with the provider is above GBP 50,000 per annum.
(SC Ref:720274)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=720274
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court
Sheriff Court House, 27 Chambers Street,
Edinburgh
EH1 1LB
UK
VI.5) Date of dispatch of this notice
10/02/2023