Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Department of Finance, Land and Property Services
Lanyon Plaza, 7 Lanyon Place, Townparks
BELFAST
BT1 3LP
UK
Contact person: ssdadmin.cpdfinance-ni.gov.uk
E-mail: ssdadmin.cpd@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
https://etendersni.gov.uk/epps
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etendersni.gov.uk/epps
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://etendersni.gov.uk/epps
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
DoF - LPS - Provision of Valuation Industry Expert
II.1.2) Main CPV code
70000000
II.1.3) Type of contract
Services
II.1.4) Short description
This procurement is for the provision of expertise on International Valuation industry standards, trends, advancements and the latest technology. The Contractor will act as a critical friend for the Valuation Delivery Partner Project providing services through the Pre-Procurement, Procurement and Implementation of a major digital solution. The Valuation Service Directorate within Land and Property Services is currently preparing to initiate a procurement process to establish a contract for the provision of a new digitally enabled ICT solution for Valuation Services which will enable it to transform its current business processes. It is envisaged the new solution will replace the legacy Assessment Office system and a number of other satellite systems with a new digital Valuation solution with an integrated digital ‘ecosystem’ that supports the design and delivery of joined up services. It will provide services that are truly digital from end to end and will be user friendly, customer focused, support web-based technologies, digital self-service platforms and integration with all LPS ICT systems. It must be flexible and adaptable to support new and innovative methods of delivery, future changes and business needs.
II.1.5) Estimated total value
Value excluding VAT:
120 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79410000
79418000
72220000
79400000
73200000
73220000
73210000
II.2.3) Place of performance
NUTS code:
UKN0
II.2.4) Description of the procurement
This procurement is for the provision of expertise on International Valuation industry standards, trends, advancements and the latest technology. The Contractor will act as a critical friend for the Valuation Delivery Partner Project providing services through the Pre-Procurement, Procurement and Implementation of a major digital solution. The Valuation Service Directorate within Land and Property Services is currently preparing to initiate a procurement process to establish a contract for the provision of a new digitally enabled ICT solution for Valuation Services which will enable it to transform its current business processes. It is envisaged the new solution will replace the legacy Assessment Office system and a number of other satellite systems with a new digital Valuation solution with an integrated digital ‘ecosystem’ that supports the design and delivery of joined up services. It will provide services that are truly digital from end to end and will be user friendly, customer focused, support web-based technologies, digital self-service platforms and integration with all LPS ICT systems. It must be flexible and adaptable to support new and innovative methods of delivery, future changes and business needs.
II.2.5) Award criteria
Criteria below:
Quality criterion: Qualitative Criterion
/ Weighting: 80
Cost criterion: Quantitative Criterion
/ Weighting: 20
II.2.6) Estimated value
Value excluding VAT:
120 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The contract includes two extension options of 12 months each.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
14/03/2023
Local time: 15:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
12/06/2023
IV.2.7) Conditions for opening of tenders
Date:
14/03/2023
Local time: 15:30
Information about authorised persons and opening procedure:
Construction and Procurement Delivery Authorised Personnel
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The Contracting Authority does not bind itself to accept the lowest or any tender. Economic Operators remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Economic Operator in connection with taking part in this procurement process, regardless of whether such costs arise as a consequence, directly or indirectly, of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and an Economic Operator shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority. Economic Operators should note that all dates, time periods and figures in relation to values and volumes specified in this notice and the procurement documents are approximate only and the Contracting Authority reserves the right to change any or all of them. The figure indicated in II.1.5 represents an estimated contract value £120,000 and may increase during the life of the contract to accommodate changes. Any increases/modifications will be managed in accordance with the relevant public procurement regulations. The pricing strategy applied and the setting of cost/profit margins are a commercial decision for Economic Operators when submitting a bid for this competition. In addition, neither CPD nor the Contracting Authority can provide any guarantee as to the level of business under this contract. The successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their. performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Notice of Unsatisfactory Performance and the contract may be terminated. The issue of a Notice of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the Notice
VI.4) Procedures for review
VI.4.1) Review body
The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended
United Kingdom
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into..
VI.5) Date of dispatch of this notice
10/02/2023