Contract notice
Section I: Contracting
authority
I.1) Name and addresses
University of the Highlands and Islands
12b Ness Walk
Inverness
IV3 5SQ
UK
Telephone: +44 1463279000
E-mail: ayoung@apuc-scot.ac.uk
Fax: +44 1463279001
NUTS: UKM6
Internet address(es)
Main address: http://www.uhi.ac.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00101
I.1) Name and addresses
Argyll College
Dunoon Centre, West Bay
Dunoon
PA23 7HU
UK
Telephone: +44 8452309969
E-mail: info@argyllcollege.ac.uk
NUTS: UKM63
Internet address(es)
Main address: http://www.argyll.uhi.ac.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA18943
I.1) Name and addresses
University of the Highlands and Islands
12b Ness Walk
Inverness
IV3 5SQ
UK
Telephone: +44 1463279000
E-mail: procurement@uhi.ac.uk
Fax: +44 1463279001
NUTS: UKM6
Internet address(es)
Main address: http://www.uhi.ac.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00101
I.1) Name and addresses
Inverness College UHI (Also known as UHI Inverness)
1 Inverness Campus
Inverness
IV2 5NA
UK
Telephone: +44 1463273000
E-mail: info@inverness.uhi.ac.uk
NUTS: UKM6
Internet address(es)
Main address: http://www.inverness.uhi.ac.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00454
I.1) Name and addresses
UHI Moray
Moray Street
Elgin
IV30 1JJ
UK
Telephone: +44 1343576000
E-mail: tfisk@apuc-scot.ac.uk
Fax: +44 1343576001
NUTS: UKM62
Internet address(es)
Main address: https://www.moray.uhi.ac.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00460
I.1) Name and addresses
North Highland College (Known as UHI North Highland)
Ormlie Road
Thurso
KW14 7EE
UK
Telephone: +44 1847889000
E-mail: info@northhighland.ac.uk
Fax: +44 1847889001
NUTS: UKM6
Internet address(es)
Main address: http://www.northhighland.ac.uk/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00471
I.1) Name and addresses
Lews Castle College
Castle Grounds, Stornoway
Isle of Lewis
HS2 0XR
UK
Telephone: +44 1851770000
E-mail: enquiries@lews.uhi.ac.uk
Fax: +44 1851770001
NUTS: UKM64
Internet address(es)
Main address: http://www.lews.uhi.ac.uk/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00459
I.1) Name and addresses
UHI Perth
Crieff Road
Perth
PH1 2NX
UK
Telephone: +44 1738877000
E-mail: pc.procurement@perth.uhi.ac.uk
NUTS: UKM77
Internet address(es)
Main address: http://www.perth.uhi.ac.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00464
I.1) Name and addresses
West Highland College UHI
Carmichael Way
Fort William
PH33 6FF
UK
Telephone: +44 1397874000
E-mail: info@whc.uhi.ac.uk
NUTS: UKM63
Internet address(es)
Main address: www.whc.uhi.ac.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA16402
I.1) Name and addresses
Highland Theological College
High Street
Dingwall
IV15 9HA
UK
Telephone: +44 1349780203
E-mail: kmcewan@apuc-scot.ac.uk
NUTS: UKM
Internet address(es)
Main address: https://www.htc.uhi.ac.uk/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA29323
I.1) Name and addresses
Sabhal Mòr Ostaig
Sabhal Mor Ostaig, Teangue
Isle of Skye
IV44 8RQ
UK
Telephone: +44 1471888000
E-mail: ksmith@apuc-scot.ac.uk
Fax: +44 1471888001
NUTS: UKM6
Internet address(es)
Main address: http://www.smo.uhi.ac.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00467
I.1) Name and addresses
Scottish Association for Marine Science ('SAMS')
Scottish Marine Institute, Oban
Argyll
PA37 1QA
UK
Telephone: +44 1631559000
E-mail: tenders@sams.ac.uk
Fax: +44 1631559001
NUTS: UK
Internet address(es)
Main address: http://www.sams.ac.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA14563
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework Agreement for the Provision of Personal Protective Equipment (PPE) to the named Academic Partners of the University of the Highlands and Islands
Reference number: CS-UHI-21498
II.1.2) Main CPV code
18100000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The named Academic Partners of the University of the Highlands and Islands wish to form a sole supplier Framework Agreement for the Provision of Personal Protective Equipment (PPE) for staff and students. For the purpose of clarification, the below partners have access to this Framework Agreement. It should be noted that partners have the option to purchase requirements outside of this Framework Agreement and are not obligated to use the Framework Agreement.
- UHI Argyll
- UHI Executive Office
- UHI Inverness
- UHI Moray
- UHI North Highland
- UHI Outer Hebrides
- UHI Perth
- UHI West Highland
- Highland Theological College
- Sabhal Mòr Ostaig
- Scottish Association for Marine Science
It should be noted that UHI North Highland, UHI Outer Hebrides and UHI West Highland are expected to merge into one institution in the summer of 2023. In the event this merger takes place, the newly formed institution will have access to this Framework Agreement.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
18143000
18113000
18141000
18440000
18100000
18800000
18830000
18400000
18000000
18200000
18300000
II.2.3) Place of performance
NUTS code:
UKM6
II.2.4) Description of the procurement
The named Academic Partners of the University of the Highlands and Islands wish to form a sole supplier Framework Agreement for the Provision of Personal Protective Equipment (PPE) for staff and students. For the purpose of clarification, the below partners have access to this Framework Agreement. It should be noted that partners have the option to purchase requirements outside of this Framework Agreement and are not obligated to use the Framework Agreement.
- UHI Argyll
- UHI Executive Office
- UHI Inverness
- UHI Moray
- UHI North Highland
- UHI Outer Hebrides
- UHI Perth
- UHI West Highland
- Highland Theological College
- Sabhal Mòr Ostaig
- Scottish Association for Marine Science
It should be noted that UHI North Highland, UHI Outer Hebrides and UHI West Highland are expected to merge into one institution in the summer of 2023. In the event this merger takes place, the newly formed institution will have access to this Framework Agreement.
Additional detail regarding this requirement is contained within the Invitation to Tender document and associated Appendices.
II.2.5) Award criteria
Criteria below:
Quality criterion: Methodology
/ Weighting: 15%
Quality criterion: Quality Management
/ Weighting: 15%
Quality criterion: Product Sourcing – Ethical, Environmental and Sustainability
/ Weighting: 15%
Quality criterion: Customer Service
/ Weighting: 10%
Quality criterion: Fair Work Practices
/ Weighting: 5%
Price
/ Weighting:
40%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The Framework Agreement will commence for an initial term of twenty-four (24) months.
The Authority reserves the right to extend the contract for two (2) x twelve (12) month periods, subject to satisfactory performance and continued requirement of the Authority.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Minimum level(s) of standards required:
Insurance
Bidders must confirm they can provide the following supporting evidence prior to award:
- Employer's (Compulsory) Liability Insurance = 5 000 000 GBP or as required by statute
- Product Liability Insurance = 5 000 000 GBP
- Public Liability Insurance = 5 000 000 GBP
Accounts
The following evidence will be requested with tender submissions in order to conduct analysis of organisation’s financial standing:
Contractors are required to submit 2 years audited accounts including profit and loss statements, or equivalent before the tender submission deadline.
Alternatively, if you are unable to provide the required accounting information – e.g., a new business without the required accounts, please provide a banker’s letter demonstrating their willingness to support your organisation over the term of the Framework Agreement.
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with a single operator.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
27/03/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
27/03/2023
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
February 2025 OR February 2026 OR February 2027
Please note that the timing for a future contract notice with regard to this requirement cannot be determined at this point in time.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The below documentation requires to be submitted as part of the tender submission:
Appendix A - Form of Tender
Appendix B - Freedom of Information
Appendix D - Supply Chain Code of Conduct
Appendix E - Commercial Questionnaire
Appendix F - Technical Questionnaire
Appendix G - GDPR Vendor Data Processor Assurance Assessment
Appendix H - Cloud Risk Evaluation Questionnaire
Appendix I - Conflict of Interest
Single Procurement Document
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 23300. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
(SC Ref:722443)
VI.4) Procedures for review
VI.4.1) Review body
Inverness Sheriff and Justice of the Peace Court
Inverness
IV2 3EG
UK
VI.5) Date of dispatch of this notice
14/02/2023