Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Devon and Somerset Fire and Rescue Authority
723645339
Service Headquarters, The Knowle, Clyst St George
Exeter
EX3 0NW
UK
Contact person: Aimee Lee
E-mail: procurement@dsfire.gov.uk
NUTS: UKK
Internet address(es)
Main address: http://www.dsfire.gov.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/30504
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Facilities Management - Mechanical & Electrical Services
Reference number: DS347-21
II.1.2) Main CPV code
50710000
II.1.3) Type of contract
Services
II.1.4) Short description
Devon & Somerset Fire & Rescue Authority is seeking to contract for the delivery of its scope of Mechanical and Electrical (M&E) servicing and maintenance requirements. The requirements include planned preventative maintenance (PPM), 24/7 reactive maintenance and repairs, optional additional services, and contract management responsibilities including KPI reporting.
The opportunity is available in two Lots.
Lot 1 – ALL asset types and services
Lot 2 – Asset types and services are separated into three (3) sub-Lots
2A – Specialist Mechanical
2B – Mechanical & Electrical
2C – Specialist Electrical
Bidders may compete in any or all Lots / sub-Lots. Information on the assets within each of the sub-Lots can be found in the tender pack.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
2 700 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Facilities Management - Mechanical & Electrical Services
II.2.2) Additional CPV code(s)
50000000
50500000
50700000
50720000
50750000
II.2.3) Place of performance
NUTS code:
UKK
Main site or place of performance:
Authority sites in Devon & Somerset
II.2.4) Description of the procurement
Devon & Somerset Fire & Rescue Authority is seeking to contract for the delivery of its scope of Mechanical and Electrical (M&E) servicing and maintenance requirements. The requirements include planned preventative maintenance (PPM), 24/7 reactive maintenance and repairs, optional additional services, and contract management responsibilities including KPI reporting.
Lot 1 – ALL asset types and services
Bidders may compete in any or all Lots / sub-Lots. Information on the assets within each of the sub-Lots can be found in the tender pack.
For the avoidance of doubt, contracts will not be awarded in both Lots. The Authority will only select Lot 1 or Lot 2 for award. The selected lot for award will be based on the most economically advantageous tender/s after evaluation of Lot 1 and the sub-Lots of Lot 2.
II.2.5) Award criteria
Quality criterion: Technical
/ Weighting: 45%
Price
/ Weighting:
55%
II.2.11) Information about options
Options:
Yes
Description of options:
The Authority proposes to enter into the Contract for an initial term of two (2) years (24 months). Services Commencement Date is 01 April 2023. The Authority proposes a contract mobilisation period from January to March 2023.
The Authority has made provision for the option to extend the contract beyond its initial term for a further period or periods not exceeding four (4) years in total (48 months). Award of any extensions will be made in 12-month intervals.
The overall contract value for the 72 months is estimated in the region of £2,7000,000. This value includes annual planned preventative maintenance (PPM) for all identified assets and services and an estimate of reactive maintenance callouts and repairs. This calculates to an annual contract value in the region of £450,000.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Facilities Management - Mechanical & Electrical Services
II.2.2) Additional CPV code(s)
50000000
50500000
50700000
50720000
50750000
II.2.3) Place of performance
NUTS code:
UKK
Main site or place of performance:
Authority sites in Devon & Somerset
II.2.4) Description of the procurement
Devon & Somerset Fire & Rescue Authority is seeking to contract for the delivery of its scope of Mechanical and Electrical (M&E) servicing and maintenance requirements. The requirements include planned preventative maintenance (PPM), 24/7 reactive maintenance and repairs, optional additional services, and contract management responsibilities including KPI reporting.
Lot 2 – Asset types and services are separated into three (3) sub-Lots:
2A – Specialist Mechanical
2B – Mechanical & Electrical
2C – Specialist Electrical
Bidders may compete in any or all Lots / sub-Lots. Information on the assets within each of the sub-Lots can be found in the tender pack.
For the avoidance of doubt, contracts will not be awarded in both Lots. The Authority will only select Lot 1 or Lot 2 for award. The selected lot for award will be based on the most economically advantageous tender/s after evaluation of Lot 1 and the sub-Lots of Lot 2.
II.2.5) Award criteria
Quality criterion: Technical
/ Weighting: 45%
Price
/ Weighting:
55%
II.2.11) Information about options
Options:
Yes
Description of options:
The Authority proposes to enter into the Contract for an initial term of two (2) years (24 months). Services Commencement Date is 01 April 2023. The Authority proposes a contract mobilisation period from January to March 2023.
The Authority has made provision for the option to extend the contract beyond its initial term for a further period or periods not exceeding four (4) years in total (48 months). Award of any extensions will be made in 12-month intervals.
The overall contract value for the 72 months is estimated in the region of £2,7000,000. This value includes annual planned preventative maintenance (PPM) for all identified assets and services and an estimate of reactive maintenance callouts and repairs. This calculates to an annual contract value in the region of £450,000.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2022/S 000-020082
Section V: Award of contract
Lot No: 1
Contract No: 1
Title: Facilities Management - Mechanical & Electrical Services - Lot 1
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
14/02/2023
V.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from tenderers from EU Member States: 7
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
I J Cannings & Son Limited
01889679
Redlands, Exmouth Road, Clyst St George
Exeter
EX5 1AR
UK
NUTS: UKK4
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 2 700 000.00
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Short description of the part of the contract to be subcontracted:
A proportion of this contract is to be sub-contracted for specialist maintenance service provision.
Section V: Award of contract
Lot No: 2
Contract No: 1
Title: Facilities Management - Mechanical & Electrical Services - Lot 2
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section VI: Complementary information
VI.3) Additional information
Lot 1 - Contract Year 1 - tendered planned preventative maintenance costs from the awarded contractor are £230,399. Further reactive maintenance and repair costs are subject to the volume of reactive callouts placed during the contract year with the Contractor. Therefore the initial total contract value over the 2 year initial fixed term, and optional 4 year extension period, remains at the indicative total contract value of £2,700,000 (ex VAT).
VI.4) Procedures for review
VI.4.1) Review body
Devon & Somerset Fire & Rescue Service
Service Headquarters
Exeter
EX3 0NW
UK
E-mail: procurement@dsfire.gov.uk
VI.5) Date of dispatch of this notice
15/02/2023