Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Hanover (Scotland) Housing Association Ltd
95 McDonald Road
Edinburgh
EH7 4NS
UK
Contact person: Central Procurement Team
Telephone: +44 1315577453
E-mail: cpt@hanover.scot
NUTS: UKM
Internet address(es)
Main address: http://www.hanover.scot
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12742
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Repairs & Maintenance and Voids Framework
Reference number: CR-H0397
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Services
II.1.4) Short description
The framework is split into 6 geographical areas, Lots 1, 2 and 3 are broken down to 10 Trade lot delivery and Lots 4, 5 and 6 are Multi-trade single lot delivery.
The works will consist of All-Trades reactive repairs including out of hours emergencies covering 365 days per year and 24/7 in-day and out of hours reactive repairs to properties and common areas at various sites within The Association stock as may be required from time to time during the Framework Period by the Framework Administrator or his representatives All trades works including but not exclusively Joiner, Plumber, Electrical, Builder, Plastering, Painting, Tiler, etc.
To carry out void repairs to properties at various sites and locations within The Association stock. The works are as may be required from time to time during the Framework Period by the Framework Administrator or his representatives. All-Trades works including but not exclusively Joiner, Plumber, Electrical, Builder, Plastering, Painting, Tiler and house clearance/cleaning, etc
Generally, within the six geographical lots of the framework (Scotland wide) but may include any other geographical areas in future after new build developments.
Due to the size of the Tender documents and associated document the files must be downloaded from the below dropbox link. It should be noted that all the submissions must be uploaded to PCS by 12noon 20 March 2023.
https://www.dropbox.com/sh/ggyxfbpzej8h2pb/AABZpX6zXWyQhOyRXMOCvowIa?dl=0
Hanover (Scotland) Housing Association reserve the right to allow other Housing Associations from the localised lotted areas to join the framework at a later point in time after the frameworks has been established.
II.1.5) Estimated total value
Value excluding VAT:
13 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 3 lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
All restrictions are set out in the ITTs. There is a separate ITT for Lots 1, 2 and 3 and for Lots 4, 5 and 6.
II.2) Description
Lot No: 1
II.2.1) Title
North West
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Various developments throughout the North West of Scotland
II.2.4) Description of the procurement
Repairs & Maintenance and Voids, may include some ad-hoc kitchen and bathroom renewals, medical adaptation and minor compliance works as required.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Cost criterion: Cost
/ Weighting: 40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Appointments to the Framework shall be awarded on the basis of 2 year initially with an option to extend annually for up to 2 further years, to a maximum of 4 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
As per uploaded documentation
Lot No: 2
II.2.1) Title
North East
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Various developments throughout the North East of Scotland
II.2.4) Description of the procurement
Repairs & Maintenance and Voids, may include some ad-hoc kitchen and bathroom renewals, medical adaptation and minor compliance works as required.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60%
Cost criterion: Cost
/ Weighting: 40%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Appointments to the Framework shall be awarded on the basis of 2 year initially with an option to extend annually for up to 2 further years, to a maximum of 4 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
As per uploaded documentation
Lot No: 3
II.2.1) Title
East
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Various developments throughout the East of Scotland
II.2.4) Description of the procurement
Repairs & Maintenance and Voids, may include some ad-hoc kitchen and bathroom renewals, medical adaptation and minor compliance works as required.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60%
Cost criterion: Cost
/ Weighting: 40%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Appointments to the Framework shall be awarded on the basis of 2 year initially with an option to extend annually for up to 2 further years, to a maximum of 4 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
As per uploaded documentation
Lot No: 4
II.2.1) Title
West
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Various developments throughout the West of Scotland
II.2.4) Description of the procurement
Repairs & Maintenance and Voids, may include some ad-hoc kitchen and bathroom renewals, medical adaptation and minor compliance works as required.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60%
Cost criterion: Cost
/ Weighting: 40%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Appointments to the Framework shall be awarded on the basis of 2 year initially with an option to extend annually for up to 2 further years, to a maximum of 4 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
As per uploaded documentation
Lot No: 5
II.2.1) Title
Central
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Various developments throughout the Central Belt of Scotland
II.2.4) Description of the procurement
Repairs & Maintenance and Voids, may include some ad-hoc kitchen and bathroom renewals, medical adaptation and minor compliance works as required.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60%
Cost criterion: Cost
/ Weighting: 40%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Appointments to the Framework shall be awarded on the basis of 2 year initially with an option to extend annually for up to 2 further years, to a maximum of 4 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
As per uploaded documentation
Lot No: 6
II.2.1) Title
Central East
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Various developments throughout the Central Belt East of Scotland
II.2.4) Description of the procurement
Repairs & Maintenance and Voids, may include some ad-hoc kitchen and bathroom renewals, medical adaptation and minor compliance works as required.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60%
Cost criterion: Cost
/ Weighting: 40%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Appointments to the Framework shall be awarded on the basis of 2 year initially with an option to extend annually for up to 2 further years, to a maximum of 4 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
As per uploaded documentation
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
All as per ITT and uploaded documents
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
All as per ITT and uploaded documents
III.2.2) Contract performance conditions
As per contract documentation and KPIs
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
20/03/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
20/03/2023
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
All as per ITT and uploaded documents
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
As per uploaded ITT, Contract Documentation and associated documents in the Tender Pack.
Due to the size of the Tender documents and associated document the files must be downloaded from the below dropbox link. It should be noted that all the submissions must be uploaded to PCS by 12noon 20 March 2023.
https://www.dropbox.com/sh/ggyxfbpzej8h2pb/AABZpX6zXWyQhOyRXMOCvowIa?dl=0
Hanover (Scotland) Housing Association reserve the right to allow other Housing Associations from the localised lotted areas to join the framework at a later point in time after the frameworks has been established.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=722322.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
All as per ITT and uploaded documents
(SC Ref:722322)
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court / Sheriff Court House
27 Chamber Street
EDINBURGH
EH1 1LB
UK
Telephone: +44 1312252525
E-mail: cpt@hanover.scot
VI.5) Date of dispatch of this notice
16/02/2023