Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Care Quality Commission
Citygate, Gallowgate
Newcastle upon Tyne
NE1 4PA
UK
Contact person: Commercial and Contracts Team
Telephone: +44 3000616161
E-mail: commercialcontracts@cqc.org.uk
NUTS: UK
Internet address(es)
Main address: https://www.cqc.org.uk/
Address of the buyer profile: https://www.cqc.org.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://health-family.force.com/s/Welcome
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://health-family.force.com/s/Welcome
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://health-family.force.com/s/Welcome
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
CQC Exhibition Stand Build, Storage & Maintenance
Reference number: CQC EP&S 037
II.1.2) Main CPV code
79952000
II.1.3) Type of contract
Services
II.1.4) Short description
We require a third-party stand contractor to:<br/>• Store our exhibition stand, promotional material and some publications<br/>• Maintain our exhibition stand<br/>• Transport our stand to exhibitions and take back to storage facility<br/>• Build and break down our exhibition stand at approx. 18 shows per year. <br/>Due to the size and scale of the stand and the exhibitions programme, we are unable to do this ourselves.
II.1.5) Estimated total value
Value excluding VAT:
306 667.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
39154000
79340000
50000000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The contractor will be required to build and break down the stand at circa 18 exhibitions / calendar year which are pre booked by CQC. The contractor’s role is crucial to CQC delivering a successful exhibition programme which supports the organisation to meet its strategic obligations. The contractor is required to transport the stand to the show and then back to their storage facility where it needs to be stored securely, along with promotional material and CQC publications.<br/><br/>The contractor will be required to maintain (reporting any repairs required and cost to CQC) and store CQC’s existing exhibition stand throughout the duration of the contract. <br/>The contract will involve the contractor liaising directly with all the different exhibition organisers to submit information regarding the build and break down by deadlines specified within online manuals (which the exhibition organisers provide).<br/><br/>Due to the size of the exhibitions programme, we exhibit at approx. 18 shows/year all across the country, and the size/scale of the stand (the stand is custom made and is very large, with various different parts including walling/shelving, overhead light curved section, iTab touchscreen stands, 3x large 6ft light boxes and reception desk, which all require specific tools, and expertise to put it together) we are therefore unable to do the above logistics ourselves. <br/><br/>The stand also requires electrical expertise to connect various stand items to the electrics, as well as the giant iTab to cabled internet. <br/>The contractor will be required to build and break down the stand at circa 18 exhibitions / calendar year which are pre booked by CQC. The contractor’s role is crucial to CQC delivering a successful exhibition programme which supports the organisation to meet its strategic obligations. The contractor is required to transport the stand to the show and then back to their storage facility where it needs to be stored securely, along with promotional material and CQC publications.<br/><br/>The contract will start from 1st August 2023 for initial 36 months with up to 12 month optional extension.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.6) Estimated value
Value excluding VAT:
306 667.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/08/2023
End:
31/07/2027
This contract is subject to renewal: Yes
Description of renewals:
Initial 3 year term with option to extend for up to 12 months for a total contract term of 48 months (including optional extensions)
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
22/03/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
20/02/2023
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Next procurement due to commence in 2026
VI.3) Additional information
The full specification of requirements is set out in the 'Invitation to Tender' pack available at CQC's e-sourcing portal Atamis:<br/><br/>To express interest and participate in the tender, please register and apply via Atamis e-sourcing portal:<br/>https://health-family.force.com/s/Welcome<br/><br/>All questions or clarifications in relation to this procurement must be submitted via Atamis<br/>sourcing portal and will not be accepted by any other means.<br/><br/>Should Tenderers have any queries, or are having problems using the portal, they should contact the Helpdesk at:<br/>Phone: 0800 9956035<br/>E-mail: support-health@atamis.co.uk
VI.4) Procedures for review
VI.4.1) Review body
High Court (Technology and Construction Court)
Rolls Building, Fetter Lane
London
EC4A 1NL
UK
Internet address(es)
URL: https://www.gov.uk/courts-tribunals/technology-and-construction-court
VI.5) Date of dispatch of this notice
20/02/2023