Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Stornoway Port Authority
Amity House, Esplanade Quay
Stornoway
HS1 2XS
UK
Contact person: Brenda Jones
Telephone: +44 1851702688
E-mail: brenda.jones@stornowayport.com
NUTS: UKM64
Internet address(es)
Main address: www.stornowayportauthority.com
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA19342
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Other: Port Authority
I.5) Main activity
Other: Port Authority
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Catamaran mooring buoys and anchor chains
II.1.2) Main CPV code
34930000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Supply of 3 No. catamaran mooring bouys, each with a Safe Working Load of 250 tonnes and associated anchor chains
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKM64
Main site or place of performance:
Stornoway, Isle of Lewis, UK
II.2.4) Description of the procurement
The Port Authority wishes to purchase 3 No. catamaran mooring buoys and associated anchor chains for its Deep Water Terminal which is currently under construction. The key requirements for the buoys are:
1. Each to have a SWT of 250 tonnes
2. Buoys to remain horizontal at all load and sea states
3. Buoy floats to be constructed from maintenance-free material
The anchor chains must be demonstrably capable of taking a 250 tonne mooring load with appropriate safety factors.
An outline description of the Port Authority's requirements is contained in the Information for Bidders document, available on the Public Contracts Scotland portal. A detailed description of requirements will be issued to short-listed bidders at tender stage.
II.2.5) Award criteria
Criteria below:
Quality criterion: Ease of mooring operation
/ Weighting: 25
Quality criterion: Quality of mooring buoy product
/ Weighting: 25
Price
/ Weighting:
50
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 5
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
As stated in the Contract Notice
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Bidders may be excluded from the tender shortlist if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Not applicable
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Evidence of sufficient financial standing to undertake the supply contract.
Evidence of suitable insurance or willingness to take out suitable insurance prior to contract award
Minimum level(s) of standards required:
Evidence that the bidder is a 'Going Concern' as defined by the International Financial Reporting Standards (IFRS)
Evidence that the bidder has suitable Professional Risk Indemnity, Public Liability, Product Liability and Employer's Liability Insurance
Bidders may be excluded from the tender shortlist if they do not meet the minimum standards.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
- Proven ability to supply catamaran mooring buoys and associated anchor chains as described in the Contract Notice.
Responses to this question to be submitted on the template provided.
- Quality Assurance standards
Minimum level(s) of standards required:
1. Evidence of at least three completed contracts within the last five years for supply of catamaran mooring buoys which have the following characteristics:
a. Safe Working Load of at least 250 tonnes
b. Mooring buoy remains horizontal during use
c. Floats are made from maintenance-free, UV-resistant, material
d. Buoys are fitted with quick release hooks
e. Buoys are fitted with safety features including guard rails, fender strips, access ladder, marine light & radar reflector, mooring fittings for service boat
2. Evidence of at least three completed contracts within the last five years for the design and supply of anchor chains for catamaran mooring buoys with a Safe Working Load of at least 250 tonnes.
3. For each completed commission, bidders must provide a contact for the customer. The Port Authority will contact the customer to obtain confirmation that the buoy(s) and anchor chains supplied met the contract requirements.
4. A UKAS or equivalent accredited third party certificate of compliance with BS EN ISO 9001 (or equivalent), or documented quality assurance policy and procedures which are to an equivalent scope and standard.
Failure to meet the minimum standards required may result in a bidder excluded from the tender process.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
To be determined at tender stage.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
24/03/2023
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
10/04/2023
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 1 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Bidders are responsible for all costs associated with preparation and submission of their pre-qualification submission and, if invited to tender, subsequent tendering costs.
Stornoway Port Authority reserves the right to amend or withdraw this procurement opportunity and shall have no liability to bidders as a result.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=711141.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:711141)
VI.4) Procedures for review
VI.4.1) Review body
Sheriff Court House
9 Lewis Street
Stornoway
HS1 2JF
UK
Telephone: +44 1851702231
E-mail: stornoway@scotcourts.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Scottish Courts
VI.4.4) Service from which information about the review procedure may be obtained
Sheriff Court House
7 Lewis Street
Stornoway
HS1 2JF
UK
Telephone: +44 851702231
E-mail: stornoway@scotcourts.gov.uk
VI.5) Date of dispatch of this notice
21/02/2023