Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
PA Housing Limited
3 Bede Island Road
Leicester
LE2 7EA
UK
Contact person: Dilwyn Evans
E-mail: dilwyn.evans@pahousing.co.uk
NUTS: UK
Internet address(es)
Main address: https://pahousing.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Cleaning Contracts
Reference number: PAPP-0004
II.1.2) Main CPV code
90910000
II.1.3) Type of contract
Services
II.1.4) Short description
PA Housing is conducting a tender for the provision of cleaning to our blocks and communal areas. This procurement is a multi lot procurement and covers the areas of East London, West London, Surrey, South Leicester and Northants, Nottinghamshire and Leicester. The contracts are to start in April 2022 and will be for an initial 3 years with the option to extend.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
8 075 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Cleaning Services Surrey
II.2.2) Additional CPV code(s)
90910000
II.2.3) Place of performance
NUTS code:
UKJ25
UKJ26
Main site or place of performance:
Properties owned in Surrey
II.2.4) Description of the procurement
Internal Communal Cleaning Services, including but not restricted to the following items:Floor coveringsWallsCeilingsDoorsWindows - CommunalStairsHandrails and balustradeLiftsRecycled and general waste binsWC, hand basins, urinal etc.Toilet Cubicles and laminated surfacesExternal Cleaning Services, including but not restricted to the following items:Entrance lobby doors glass/screensCar parking areasGeneral footpaths leading to premisesGeneral grass and shrub areasRefuge bin areasBike storesEmptying litter bins at entrance/exits to communal areasEmptying cigarette bins at entrance/exits to communal areas
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
All estimated values are INCLUSIVE of VAT. All estimated values and the duration of the contract are based upon the maximum term of five years.
Lot No: 2
II.2.1) Title
Cleaning Services West London
II.2.2) Additional CPV code(s)
90910000
II.2.3) Place of performance
NUTS code:
UKI3
UKI7
Main site or place of performance:
II.2.4) Description of the procurement
Internal Communal Cleaning Services, including but not restricted to the following items:Floor coveringsWallsCeilingsDoorsWindows - CommunalStairsHandrails and balustradeLiftsRecycled and general waste binsWC, hand basins, urinal etc.Toilet Cubicles and laminated surfacesExternal Cleaning Services, including but not restricted to the following items:Entrance lobby doors glass/screensCar parking areasGeneral footpaths leading to premisesGeneral grass and shrub areasRefuge bin areasBike storesEmptying litter bins at entrance/exits to communal areasEmptying cigarette bins at entrance/exits to communal areas
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
All estimated values are INCLUSIVE of VAT. All estimated values and the duration of the contract are based upon the maximum term of five years.
Lot No: 3
II.2.1) Title
Cleaning Services East London
II.2.2) Additional CPV code(s)
90910000
II.2.3) Place of performance
NUTS code:
UKI4
UKI5
Main site or place of performance:
II.2.4) Description of the procurement
Internal Communal Cleaning Services, including but not restricted to the following items:Floor coveringsWallsCeilingsDoorsWindows - CommunalStairsHandrails and balustradeLiftsRecycled and general waste binsWC, hand basins, urinal etc.Toilet Cubicles and laminated surfacesExternal Cleaning Services, including but not restricted to the following items:Entrance lobby doors glass/screensCar parking areasGeneral footpaths leading to premisesGeneral grass and shrub areasRefuge bin areasBike storesEmptying litter bins at entrance/exits to communal areasEmptying cigarette bins at entrance/exits to communal areas
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
All estimated values are INCLUSIVE of VAT. All estimated values and the duration of the contract are based upon the maximum term of five years.
Lot No: 4
II.2.1) Title
Cleaning Services South Leicestershire and Northants
II.2.2) Additional CPV code(s)
90910000
II.2.3) Place of performance
NUTS code:
UKF2
Main site or place of performance:
II.2.4) Description of the procurement
Internal Communal Cleaning Services, including but not restricted to the following items:Floor coveringsWallsCeilingsDoorsWindows - CommunalStairsHandrails and balustradeLiftsRecycled and general waste binsWC, hand basins, urinal etc.Toilet Cubicles and laminated surfacesExternal Cleaning Services, including but not restricted to the following items:Entrance lobby doors glass/screensCar parking areasGeneral footpaths leading to premisesGeneral grass and shrub areasRefuge bin areasBike storesEmptying litter bins at entrance/exits to communal areasEmptying cigarette bins at entrance/exits to communal areas
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
All estimated values are INCLUSIVE of VAT. All estimated values and the duration of the contract are based upon the maximum term of five years.
Lot No: 5
II.2.1) Title
Cleaning Services Nottinghamshire
II.2.2) Additional CPV code(s)
90910000
II.2.3) Place of performance
NUTS code:
UKF14
UKF16
UKF15
Main site or place of performance:
II.2.4) Description of the procurement
Internal Communal Cleaning Services, including but not restricted to the following items:Floor coveringsWallsCeilingsDoorsWindows - CommunalStairsHandrails and balustradeLiftsRecycled and general waste binsWC, hand basins, urinal etc.Toilet Cubicles and laminated surfacesExternal Cleaning Services, including but not restricted to the following items:Entrance lobby doors glass/screensCar parking areasGeneral footpaths leading to premisesGeneral grass and shrub areasRefuge bin areasBike storesEmptying litter bins at entrance/exits to communal areasEmptying cigarette bins at entrance/exits to communal areas
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
All estimated values are INCLUSIVE of VAT. All estimated values and the duration of the contract are based upon the maximum term of five years.
Lot No: 6
II.2.1) Title
Cleaning Service Leicester
II.2.2) Additional CPV code(s)
90910000
II.2.3) Place of performance
NUTS code:
UKF21
Main site or place of performance:
II.2.4) Description of the procurement
Internal Communal Cleaning Services, including but not restricted to the following items:Floor coveringsWallsCeilingsDoorsWindows - CommunalStairsHandrails and balustradeLiftsRecycled and general waste binsWC, hand basins, urinal etc.Toilet Cubicles and laminated surfacesExternal Cleaning Services, including but not restricted to the following items:Entrance lobby doors glass/screensCar parking areasGeneral footpaths leading to premisesGeneral grass and shrub areasRefuge bin areasBike storesEmptying litter bins at entrance/exits to communal areasEmptying cigarette bins at entrance/exits to communal areas
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
All estimated values are INCLUSIVE of VAT. All estimated values and the duration of the contract are based upon the maximum term of five years.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2021/S 000-020244
Section V: Award of contract
Lot No: 1
Title: Cleaning Services to blocks and communal areas owned and managed by PA Housing in Surrey
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/12/2022
V.2.2) Information about tenders
Number of tenders received: 11
Number of tenders received from SMEs: 7
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 11
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Wetton Cleaning Services Limited
Estate House, 2 Pembroke Road,
Sevenoaks,
TN13 1XR
UK
NUTS: UKJ4
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 2 859 674.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Cleaning Services to blocks and communal areas owned and managed by PA Housing in West London
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/12/2022
V.2.2) Information about tenders
Number of tenders received: 11
Number of tenders received from SMEs: 8
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 11
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Wealden Services Ltd
1-7 Station Road, Crawley, RH10 1HT
Crawley,
RH10 1HT
UK
NUTS: UKJ2
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 675 100.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: Cleaning Services to blocks and communal areas owned and managed by PA Housing in East London
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
11/01/2023
V.2.2) Information about tenders
Number of tenders received: 12
Number of tenders received from SMEs: 9
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 12
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Wealden Services Ltd
1-7 Station Road, Crawley, RH10 1HT
Crawley,
RH10 1HT
UK
NUTS: UKJ2
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 306 555.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Title: Cleaning Services to blocks and communal areas owned and managed by PA Housing in South Leicester and Northants
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/12/2022
V.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Interclean Estate Management Services Limited 18 Chaseley Avenue, Cannock, Staffordshire, WS11 1JG
18 Chaseley Avenue, Cannock, Staffordshire, WS11 1JG
Cannock
WS11 1JG
UK
NUTS: UKG24
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 80 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 5
Title: Cleaning Services to blocks and communal areas owned and managed by PA Housing in Nottinghamshire
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/12/2022
V.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Clean Green Cleaning Services Ltd
Broom House, 39/43 London Road, Benfleet SS7 2QL
Benfleet SS7 2QL
SS7 2QL
UK
NUTS: UKH3
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 385 233.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 6
Title: Cleaning Services to blocks and communal areas owned and managed by PA Housing in Leicester
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/12/2022
V.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Interclean Estate Management Services Limited
18 Chaseley Avenue,
Cannock
WS11 1JG
UK
NUTS: UKG24
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 916 964.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
Royal Courts of Justice, The Strand
London
W2 2LL
UK
VI.4.2) Body responsible for mediation procedures
High Court of England and Wales
Royal Courts of Justice, The Strand
London
W2 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.5) Date of dispatch of this notice
21/02/2023