Glasgow Life (Culture & Sport Glasgow)

38 Albion Street

Glasgow

G1 1LH

UK

Telephone: +44 7407792923

E-mail: sandra.maclennan@glasgowlife.org.uk

NUTS: UKM82

Internet address(es)

Main address: www.glasgowlife.org.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10287

II.1.1) Title

Reference number: GLUCI004

II.1.2) Main CPV code

92621000

II.1.3) Type of contract

Services

II.1.4) Short description

Glasgow Life are seeking to appoint a supplier that can deliver the Events Presentation for the 2023 UCI Cycling World Championships (Glasgow Activities) that will take place from the 03-13 August 2023.

II.1.5) Estimated total value

Value excluding VAT: 548 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: No

III.1.2) Economic and financial standing

List and brief description of selection criteria:

Bidders must comply with the undernoted financial requirements in order to participate in the tendering process:-

There is a minimum financial requirement that affects trading performance, balance sheet strength. Financial requirements for trading performance and balance sheet strength should be calculated on the latest filed accounts with Companies House.

Trading Performance

An overall positive outcome on earnings before interest, taxes, depreciation and amortization (EBITDA) over a 3 year period. Exceptional items can be excluded from the calculation.

The above would be expressed in the ratio EBITDA/Turnover.

Balance Sheet Strength

Net worth of the organisation must be positive at the time of evaluation and the organisation must not be subject to an insolvency process. Intangibles can be included for purposes of the Total Assets figure.

The above would be expressed in the ratio Total Assets/Total Liabilities.

If an applicant is only required to file abbreviated accounts with Companies House, then in the event of the Company being successful in the procurement process, a full set of accounts will be required in order to verify the above ratios have been complied with.

An applicant should have no issues, with regard to statutory filing requirements with Companies House.

Applicants who have been trading for less than the 3 years noted above must provide evidence that they are complying with the above minimum financial requirements for the period in which they have been trading.

Applicants who do not comply with the above financial requirements but are part of a Group, can provide a Parent Guarantee if the Parent Company satisfies the financial requirements stipulated above.

If the pandemic has had an adverse affect on the latest set of accounts filed with Companies House, Glasgow Life will take into account in determining financial suitability for the contract.

The above however, should not impinge on the financial viability of the Company, as defined by the ratios set out in the above financial requirements.

Glasgow Life reserves the right, at its own discretion, to seek such other information from the bidder in accordance with Regulation 61 (7) or Regulation 61(8) of the Public Contracts (Scotland) Regulations 2015 to prove the bidder's economic and financial standing

Minimum level(s) of standards required:

Employer's (Compulsory) Liability Insurance - 10 Million GDP

Public Liability Insurance at least - 5 Million GDP

Product Liability at least - 5 Million GDP

Professional Indemnity Insurance at least - 5 Million GDP

III.1.3) Technical and professional ability

List and brief description of selection criteria:

Tenders must complete Question 4C1.2 2023 UCI Cycling World Championships Event Presentation Provider (Glasgow Activities) Technical & Professional Ability Document) of the Single Procurement Document (SPD).

The bidders response to this questionnaire will be evaluated in accordance with the scoring methodology set out within the procurement documents (See section 8 Evaluation Criteria of the Invitation to Tender).

Please note that he Invitation to Tender document can be found in the supplier's attachment area of the Public Contracts Scotland Tender website (PCS-T).

The section has a total available score of 100, with an available score of 33.33 attributed to each example. Glasgow Life expects that bidders should attain a total score of at least 64 of the available 100 points. Any bidder failing to achieve the minimum score may (at Glasgow Life's discretion) be excluded and the bidder will be notified accordingly. Please note that where a bidder is excluded at this selection criteria stage, the bidder will not be evaluated under the evaluation criteria stage.

Minimum level(s) of standards required:

Bidders are required to provide 3 examples of a similar size or value within the last FIVE years, from either the public or private sector where your organisation has the relevant experience to deliver the scope of service. Your examples must include multi-venue environments; should outline your record of accomplishment in delivering solutions within tight budgets and timeframes, similar in scale and complexity to that outlined in the Scope of Services and should include but is not limited to all the following:

Relevant examples should indicate project value, brief description and contact details. Relevant examples should also demonstrate the experience that your company, and the skills and experience of the proposed team, have on projects of a similar scale and nature that is described in the Scope of Requirements.

Your response should address as a minimum, but is not limited to the following areas:-

- Please include where your organisation has designed and delivered Sport/Event presentations including the delivery of ceremonies across multi-sport events.

- The team’s role in the delivery.

- Please tell us how your organisation delivered previous similar projects within budget and how you resolved problems and dealt with change.

- Lessons Learned

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 24/03/2023

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.7) Conditions for opening of tenders

Date: 24/03/2023

Local time: 12:00

VI.4.1) Review body