Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Robin Hood Multi Academy Trust
Pitmaston Road, Hall Green
Birmingham
B28 9PP
UK
Contact person: Invictus Partnership Ltd
Telephone: +44 2081332224
E-mail: operations@invictuspartnership.com
NUTS: UKG31
Internet address(es)
Main address: https://www.robinhoodmat.co.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://invictus.delta-esourcing.com/tenders/UK-UK-Birmingham:-School-cleaning-services./UFF9XMH6FJ
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Robin Hood Multi Academy Trust - Cleaning Services Tender
II.1.2) Main CPV code
90919300
II.1.3) Type of contract
Services
II.1.4) Short description
Robin Hood Multi Academy Trust are seeking Cleaning service providers to tender for the provision of all cleaning services presently offered within three of the Trust’s schools, which currently includes a full daily cleaning service during term time and periodic cleaning services outside of term time.
The contract will be for three years in duration, with the option to extend for a further one period of up to two years and with a commencement date of 1st August 2023.
II.1.5) Estimated total value
Value excluding VAT:
675 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKG31
Main site or place of performance:
Birmingham
II.2.4) Description of the procurement
Robin Hood Multi Academy Trust was officially formed in July 2016 and currently has five schools within the Trust: Birches Green Primary, Cedars Academy, Robin Hood Academy, Ulverley School and Yenton Primary.
In the past five years, Robin Hood Academy has specialised in school-to-school support and so creating a Multi Academy Trust (MAT) seemed a natural progression to ensure that they can create lasting partnerships and build upon the effective work that has already taken place.
Robin Hood Multi Academy Trust are seeking Cleaning service providers to tender for the provision of all cleaning services presently offered within three of the Trust’s schools, which currently includes a full daily cleaning service during term time and periodic cleaning services outside of term time.
The contract will be for three years in duration, with the option to extend for a further one period of up to two years and with a commencement date of 1st August 2023.
Full details will be included in the Invitation to Tender.
TUPE regulations apply to this contract, which involves the transfer of existing cleaning staff, of which some may members of the Local Government Pension Scheme, requiring arrangements to be made for 'Admitted Body' status with the relevant pension fund.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
675 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/08/2023
End:
31/07/2028
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
24/03/2023
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
17/04/2023
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
<a href="https://invictus.delta-esourcing.com/tenders/UK-UK-Birmingham:-School-cleaning-services./UFF9XMH6FJ" target="_blank">https://invictus.delta-esourcing.com/tenders/UK-UK-Birmingham:-School-cleaning-services./UFF9XMH6FJ</a>
To respond to this opportunity, please click here:
<a href="https://invictus.delta-esourcing.com/respond/UFF9XMH6FJ" target="_blank">https://invictus.delta-esourcing.com/respond/UFF9XMH6FJ</a>
GO Reference: GO-2023222-PRO-22185781
VI.4) Procedures for review
VI.4.1) Review body
Robin Hood Multi Academy Trust
Pitmaston Road, Hall Green
Birmingham
B28 9PP
UK
VI.5) Date of dispatch of this notice
22/02/2023