The procurement documents are available for unrestricted and full direct access, free of charge at:
Lot No: Framework
II.2.1) Title
Framework Agreement for the Supply of Office and Commercial Furniture
II.2.2) Additional CPV code(s)
39000000
39150000
39130000
II.2.3) Place of performance
NUTS code:
UKH23
Main site or place of performance:
Also open for use by the following Administrative Regions of the United Kingdom: All Local Government administered regions of England, Scotland, Wales and Northern Ireland.
II.2.4) Description of the procurement
The Contracting Authority, acting on behalf of the Participating Authorities is leading on the procurement process to establish a Framework Agreement for The Supply of Office and Commercial Furniture (herein after referred to as ‘Goods’) to Customers in various locations throughout the United Kingdom including: Offices, schools, colleges, universities, libraries, fire stations, police stations, hospitals, recreation centres, day centres and all other public sector establishments. The Contracting Authority is seeking suitably qualified Contractors to supply the Goods and any related Services under any Agreement resulting from this tendering exercise. Details of the Goods required under this Agreement are given in the separate excel spreadsheet titled HCC2214198 – Pricing Schedule. The requirement is for both conventional and modern office furniture that will be used to adapt to the changing way in which employees now work and tenderers are expected to offer solutions to the changing working environment. It is a requirement that the successful contractor(s) will not only supply the Goods but assemble, install, and place in position on site in an area agreed with the Customer. Delivery must be free of charge to all Customers, unless otherwise agreed with the Customer, for example, if the delivery was urgent and required for the following day. Delivery must be pre-booked with the Customer giving a minimum of 24 hours’ notice and arranged to fit in with the requirements and working hours of the Customer. The Customer must not help with the offloading of Goods or removal of the packaging. Deliveries must be fully installed and assembled in situ anywhere as required in the Customer’s site. Herts FullStop reserve the right to market and supply Office and Commercial furniture under its own brand for advertisement in its catalogue, website or associated publications. The requirement is for the Contractor to provide marketing literature and support to facilitate this. It is expected that the majority of the requirement will be for the items listed in HCC2214198 – Pricing Schedule. However, there will also be occasions when the Customers will require other items not included in the list of standard requirements and any additional items required should be priced at the discounted rates offered. The Goods required under this Framework Agreement have been split into the following Lots:- Lot 1 Office Chairs - Lot 2 Desking And Storage- Lot 3 Office Steel Storage- Lot 4 Collaborative Furniture- Lot 5 Residential Furniture - Lot 6 Complete Projects SolutionsThis Framework Agreement will be open to all UK public sector organisationsThe estimated total value of the Framework Agreement is stated in II.1.5) of this notice and is for the four-year term, together with the Individual Orders and their possible durations. It is anticipated that the term of the Individual Orders awarded under this Framework Agreement could be up to 4 years. For the avoidance of doubt, the estimated annual range of the Framework Agreement will be approximately GBP 500,000.00 to GBP 7,400,000.00.Please note that the requirements of the Framework Agreement will be subject to available financial resources, supplier performance and flexibility to meet changing demands. In addition, there will be no form of exclusivity or volume that is guaranteed under the resultant Framework Agreement and the Council will be entitled to enter into other Contracts and arrangements with other Suppliers for the provision of any, or all, of the requirements which are the same as, or similar to those specified under the established Framework Agreement.Organisations should be aware that due to the nature of the Services provided, any Framework Agreement formed as a result of this procurement process shall be executed as a deed. Organisations should seek independent legal advice on the implications of this prior to submitting their bid, where appropriate.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 20%
Price
/ Weighting:
80%
II.2.6) Estimated value
Value excluding VAT:
29 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
This Framework Agreement will be open to all UK public sector organisations including:Please refer to the Specification (Schedule 1) of the Framework Agreement Terms and Conditions
Lot No: One
II.2.1) Title
Office Chairs
II.2.2) Additional CPV code(s)
39000000
39130000
39150000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
open for use by the following Administrative Regions of the United Kingdom: All Local Government administered regions of England, Scotland, Wales and Northern Ireland.
II.2.4) Description of the procurement
Award will be by Lot. Contractors must bid for all lines in order to be considered. The Contracting Authority is intending to award this Lot to a maximum of 8 contractors per Lot (placed in rank order of tendered score)
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 20%
Price
/ Weighting:
80%
II.2.6) Estimated value
Value excluding VAT:
29 600 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: Two
II.2.1) Title
Desking And Storage
II.2.2) Additional CPV code(s)
39000000
39130000
39150000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
open for use by the following Administrative Regions of the United Kingdom: All Local Government administered regions of England, Scotland, Wales and Northern Ireland.
II.2.4) Description of the procurement
Award will be by Lot. Contractors must bid for all lines in order to be considered. The Contracting Authority is intending to award this Lot to a maximum of 8 contractors per Lot (placed in rank order of tendered score)
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 20%
Price
/ Weighting:
80%
II.2.6) Estimated value
Value excluding VAT:
29 600 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
This Framework Agreement will be open to all UK public sector organisations including.Please refer to the Specification (Schedule 1) of the Framework Agreement Terms and Conditions
Lot No: Three
II.2.1) Title
Office Steel Storage
II.2.2) Additional CPV code(s)
39000000
39130000
39150000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
open for use by the following Administrative Regions of the United Kingdom: All Local Government administered regions of England, Scotland, Wales and Northern Ireland.
II.2.4) Description of the procurement
Award will be by Lot. Contractors must bid for all lines in order to be considered. The Contracting Authority is intending to award this Lot to a maximum of 8 contractors per Lot (placed in rank order of tendered score)
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 20%
Price
/ Weighting:
80%
II.2.6) Estimated value
Value excluding VAT:
29 600 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
This Framework Agreement will be open to all UK public sector organisations. Please refer to the Specification (Schedule 1) of the Framework Agreement Terms and Conditions
Lot No: Four
II.2.1) Title
Collaborative Furniture
II.2.2) Additional CPV code(s)
39000000
39130000
39150000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
open for use by the following Administrative Regions of the United Kingdom: All Local Government administered regions of England, Scotland, Wales and Northern Ireland.
II.2.4) Description of the procurement
Award will be by Lot. Contractors must bid for all lines in order to be considered. The Contracting Authority is intending to award this Lot to a maximum of 8 contractors per Lot (placed in rank order of tendered score)
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 20%
Price
/ Weighting:
80%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
This Framework Agreement will be open to all UK public sector organisations including:Please refer to the Specification (Schedule 1) of the Framework Agreement Terms and Conditions
Lot No: Five
II.2.1) Title
Residential Furniture
II.2.2) Additional CPV code(s)
39000000
39130000
39150000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
open for use by the following Administrative Regions of the United Kingdom: All Local Government administered regions of England, Scotland, Wales and Northern Ireland.
II.2.4) Description of the procurement
Award will be by lot Contractors must bid for all lines in order to be considered. The Contracting Authority is intending to award this lot to a maximum of 4 contractors (placed in rank order of tendered score
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 20%
Price
/ Weighting:
80%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
This Framework Agreement will be open to all UK public sector organisations includingPlease refer to the Specification (Schedule 1) of the Framework Agreement Terms and Conditions
Lot No: Six
II.2.1) Title
Complete Projects Solutions
II.2.2) Additional CPV code(s)
39000000
39130000
39151000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
open for use by the following Administrative Regions of the United Kingdom: All Local Government administered regions of England, Scotland, Wales and Northern Ireland.
II.2.4) Description of the procurement
Award will be by lot Contractors must complete the ‘mock project’ scenario on HCC2214198 – Pricing Schedule. The Contracting Authority is intending to award this lot to a maximum of 6 contractors (placed in rank order of tendered score).
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 20%
Price
/ Weighting:
80%
II.2.6) Estimated value
Value excluding VAT:
29 600 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
This Framework Agreement will be open to all UK public sector organisations including:Please refer to the Specification (Schedule 1) of the Framework Agreement Terms and Conditions
Please note Hertfordshire County Council has worked closely with its districts and partners to create a joint procurement portal called supply Hertfordshire. This portal provides an e-Tendering system which is run by In-Tend.To access this procurement opportunity please visit www.supplyhertfordshire.uk and follow the on-screen guidance. In accordance with Regulation 53 of The Public Contracts Regulations 2015, the Council's procurement documents are available within the e-Tendering system.This is a one stage procurement process. Therefore, if you wish to be considered as a tenderer you must complete and submit a tender by the specified closing date and time. Tender submissions cannot be uploaded after this return deadline.If you are experiencing problems In-Tend offer a help section which includes a dedicated UK support desk which can be contacted via email: support@in-tend.co.uk or Telephone: +44 1144070065 for any website/technical questions, Monday to Friday, 8:30-17:00.The Council reserves the right at any time to cease the procurement process and not award a Framework Agreement or to award only part of the opportunity described in this notice. If the Council takes up this right, then they will not be responsible for or pay the expenses or losses, which may be incurred by any organisation or tenderer as a result.The Council undertakes to hold confidential any information provided in the proposal submitted, subject to the Council's obligations under the law including the Freedom of Information Act 2000. If the organisation considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity then this should be stated with the reason for considering it sensitive. The Council will then endeavour to consult with the applicant about such sensitive information when considering any request received under the Freedom of Information Act 2000 before replying to such a request.The Council reserves the right to carry out additional financial checks on all organisations bidding for this opportunity at any time during the procurement process. This is to ensure that they continue to meet the Council's requirements and remain financially viable to fulfil the requirements under the Framework Agreement.