Contract notice
Section I: Contracting
authority
I.1) Name and addresses
East Devon District Council
Blackdown House, Border Road, Heathpark Industrial Estate
Honiton
EX14 1EJ
UK
Contact person: Naomi Harnett
Telephone: +44 1395571746
E-mail: nharnett@eastdevon.gov.uk
NUTS: UKK43
Internet address(es)
Main address: http://www.eastdevon.gov.uk
Address of the buyer profile: http://www.eastdevon.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.supplyingthesouthwest.org.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.supplyingthesouthwest.org.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Cranbrook-Monkerton District Heating Interconnector - Pipeline Design/Construction and/or Operation and Maintenance
Reference number: DN617266
II.1.2) Main CPV code
45000000
II.1.3) Type of contract
Works
II.1.4) Short description
Construction and fit-out of a Heat Transfer Station (circa 23MW capacity) on an EfW site comprising District Heating pumps, construction of a 7.5 km heat transmission main and supply and installation of 2 no heat transfer interfaces in East Devon.
The project is to connect the existing and yet to be developed parts of the Cranbrook/Skypark and Monkerton heat networks to a low carbon heat source at Hill Barton Business Park. When completed the project will provide low carbon heat to some 12,000 homes from an Energy from Waste plant which is currently under development. The Cranbrook/Skypark and Monkerton networks are designed to supply 3,500 homes and 1.4m sq ft of commercial space and 4,600 homes and 800k sq ft of commercial space respectively. The connection project will enable the bulk supply of heat to both networks.
The interconnector will also support the planned expansion of the Cranbrook new town to circa 8,000 homes through enabling the delivery of a Future Homes Standard and Future Buildings Standard compliant energy solution.
The contract will be split into two Lots:
- Lot 1 - Design and Build/Construction Package
- Lot 2 - Operation and Maintenance
Bidders will be able to bid for one or more Lots but are not obliged in any way to bid for both.
II.1.5) Estimated total value
Value excluding VAT:
30 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1: Design and Build/Construction Package
II.2.2) Additional CPV code(s)
44161000
II.2.3) Place of performance
NUTS code:
UKK4
II.2.4) Description of the procurement
- Construction and fit-out of a Heat Transfer Station (circa 23MW capacity) on an EfW site
comprising District Heating pumps
- Construction of a 7.5 km heat transmission main (maximum diameter 350 mm)
- Installation will involve a mixture of rural roads, farmland and public highway
- Tunnelling (currently proposed method is pipe jacking) required under dual carriageway and in proximity to operational airport
- A pipe bridge over the River Clyst
- Supply and installation of 2 no heat transfer interfaces:
1) Science Park, requiring separate plant room enclosure adjacent to existing substation
2) Cranbrook/Skypark: within existing 3rd party energy centre
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.6) Estimated value
Value excluding VAT:
25 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End:
29/02/2024
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2: Operation and Maintenance
II.2.2) Additional CPV code(s)
44161100
II.2.3) Place of performance
NUTS code:
UKK4
II.2.4) Description of the procurement
- Operation, maintenance and inspections of the constructed pipeline
- Operation, maintenance and inspections of heat transfer station
- Contractors will be responsible for service, maintenance, repair, replacement and inspection of all plant and equipment included in this package
This contract will be offered as an initial 5 year contract, with 2 extensions of 3 years and 2 years respectively.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.6) Estimated value
Value excluding VAT:
5 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
This contract will be subject to extension of up to 60 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2022/S 000-019783
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
05/05/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The authority reserves the right to cancel the procurement process at any stage. The authority does not bind itself to accept the lowest or any tender, and reserve the right not to
award a contract. The authority reserves the right to award the contract in part, or to call for
new tenders should they consider this necessary. Economic operators remain responsible for
all costs and expenses incurred by them or by any third party acting under instructions from
them in connection with their participation in this procurement, whether incurred directly by
them or their advisors or subcontractors and regardless of whether such costs arise as a
consequence direct or indirect of any amendments to documents issued by the authority at
any time, or as a consequence of the cancellation of the procurement by the authority. For
the avoidance of doubt, the authority shall have no liability whatsoever to economic
operators or their advisors or subcontractors, for any of their costs, including but not limited
to those for any discussions or communications. Any contract(s) or agreement(s) entered
into as a result of this contract notice shall be considered as a contract(s) or agreement(s)
made under English law and subject to the exclusive jurisdiction of the English courts. If an
economic operator considers that any information supplied by it during this procurement
process is commercially sensitive or confidential in nature, this should be highlighted and the
reasons for its sensitivity as well as the duration of that sensitivity specified. Economic
operators should be aware that even where they have indicated that information is
commercially sensitive, the authority may disclose it pursuant to the Freedom of Information
Act 2000 in response to a request for information where such disclosure is considered to be
in the public interest. Please note that the receipt by any of the authority of any materials
marked ‘confidential’ or equivalent shall not be taken to mean that the authority accepts any
duty of confidence by virtue of that marking.
VI.4) Procedures for review
VI.4.1) Review body
East Devon District Council
Honiton
UK
VI.5) Date of dispatch of this notice
23/02/2023