CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Holyhead LUF - St Cybi's Church (Carbon Reduction)

2.2

Description of the goods or services required

Following the success of the Isle of Anglesey County Council (IACC) bid for UK Government ‘Levelling-up’ (LUF) funding, Bangor Diocesan Board of Finance wishes to appoint either an architect or an engineer specialising in carbon reduction technologies to design, develop and oversee implementation of a carbon reduction scheme for both the church and the adjacent Eglwys y Bedd in line with the main scheme of reordering of the church and extension and conversion of the former chapel.

Plans for these buildings originally included deployment of photovoltaic panels on the south-facing roof of the church and the installation of air-sourced heat pumps to feed newly-installed underfloor heating. However, it was not possible to work these plans up to RIBA 03 standard in time to include them in the main permissions applications when they were made prior to the grant application.

However, these plans remain an important part of the deliverables of the LUF-funded project and the objectives of Llefa’r Cerrig | Stones Shout Out as a whole (in line with the Church in Wales’ commitment to NET-zero by 2030) and so we are seeking to appoint an additional architectural or engineering professional to complete these plans in parallel with the on-going development of the main plans.

The appointed contractor will be expected to produce a scheme in collaboration with the architect appointed for the other works on site, Cadw, and other statutory bodes, and then develop these plans through RIBA Stage 03 and 04, including providing documentation for permissions applications, technical specifications and schemes of work for the tender process. Following the appointment of contractors, the work will become part of the total package of works on site, supervised by the main architect. In accordance with the LUF agreement, all LUF-funded works are required to be complete by the end of March 2025. The following outline programme is currently proposed:

Development of scheme – April to May 2023

Contractor Engagement – May to July 2023

RIBA Stage 04 – July to October 2023

Contractor Engagement – November to December 2023

Mobilisation – January 2024

On-site Implementation begins – February 2024

Due to the tightness of the programme required by UK Government, all tenderers will need to demonstrate that they have sufficient business resilience to meet deadlines even in the case of staff illness or other absence, and tenders from sole traders will only be considered if the proposal makes specific reference to the engagement of additional support staff to ensure this.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=129474.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

Standard RIBA outputs and deliverables apply, including technical specifications and details for contractors and briefs for additional professionals (QS, M&E Engineer, Structural Engineer etc.).

Due to government requirements, all procurement is required to be via competitive tender and this should be taken into account in the proposed programme.

The appointed architect will enter into a contract directly with Bangor Diocesan Board of Finance with a fixed sum agreed for the specified scheme of works. Fees should be invoiced separately at the end of each RIBA stage, or according to another mutually-agreed schedule. BDBF will pay all invoices in the first instance, and then receive reimbursement from UK Government via IACC, thus the timely submission of invoices will be a priority in this project.

The maximum budget anticipated for this contract is 15,000 GBP, to include all expenses and VAT.

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

LC-CAE-09

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

(WA Ref:129474)

5.2

Additional Documentation

5.3

Publication date of this notice