CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

Project Manager

2.2

Description of the goods or services required

Brecon Cathedral has have obtained a NLHF Development Stage Heritage grant and the project will repair the roofs of the building, create a new west entrance, and deliver reordering of the interior, as well as community, sustainability, and interpretation goals.

We are seeking a Project Manager to coordinate and assist in the management of the Development Phase of the project, working closely with the Dean and Chapter through the Project Board, overseeing or partly-overseeing the Architect, the consultant team, project staff, and volunteers, and fully engaging local and wider stakeholders.

The Project Manager will be coordinate all the work required to prepare and submit the Delivery Stage application to the National Lottery Heritage Fund.

The Project Manager will be contracted by the Dean and Chapter to work an average of three days per week for 52 weeks. It is expected that at least two days a week will be spent on site including attendance at all Project Board meetings. The Project Manager will sit on the Project Board.

The Project Manager will be required to:

Sit on the Project Board.

Lead, manage, and coordinate the project team, including the Architect, consultants working for the Dean and Chapter to develop the project, and volunteers.

Help to plan and support the development of the project and ensure that timescales and deliverables are achieved.

Mobilise and co-ordinate resources.

Ensure compliance with requirements of funding bodies.

Help with the management of the Development Phase within agreed budgets and timescales.

Support the recruitment, appointment, and evaluation of design, business, and activity consultants, and contractors.

Support the Dean and Chapter, the Friends of Brecon Cathedral, and the fundraising consultant in the implementation of the Fundraising Plan for the project and liaise with donors and funders as appropriate.

Monitor project progress and provide regular formal update reports to the Dean and Chapter through the Project Board.

Provide regular update reports for funders and supporters.

Coordinate the production of all materials for the Delivery Phase application to the NLHF including the Activity Plan, the Interpretation Plan, the Business Plan, and the Fundraising Plan.

Prepare and write the Delivery Phase Application to the NLHF.

Coordinate periodic review meetings with the NHLF and their project monitor.

Prepare monitoring reports, and plan and manage ongoing evaluation of the project.

Oversee the work of project staff, consultants and/or volunteers to deliver activity and outreach.

Participate in community engagement, in particular developing relationships with community groups, community development partners, and other stakeholders as required.

Support and help develop the volunteer force of the project as a significant people resource for the Cathedral.

Support the evaluation consultant through the monitoring and evaluation of the project in the Development Phase.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=129519.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

The role is for three days per week for 52 weeks at a maximum cost of 40,000 plus VAT.

3 Conditions for Participation

3.1

Minimum standards and qualification required

The role combines substantial detailed development of a significant capital project while coordinating the activity programmes of the project.

It would suit a candidate with experience of the development and delivery of a capital project, ideally in a heritage context, who also has hands on experience of activity and engagement, and the practical challenges faced through development.

Candidates who have experience of managing funding relationships within a project relating to multiple funding streams common to projects in Wales, will be at an advantage.

Essentials will be:

Demonstrate project management of development projects including evidence of the management of a similar project.

Evidence of leadership and management of a project team.

Ability to work with, support, and coordinate a range of people.

Evidence of administering complex processes and projects.

Demonstration of ability to work pro-actively with a wide range of professionals and others.

Willingness to work flexible hours including occasional evenings and weekends.

Evidence of ability to work on own initiative within stated guidelines, manage own workload and prioritise effectively in order to meet deadlines and manage multiple priorities.

Understanding of the Cathedral’s equal opportunities commitments and its processes for health and safety.

Experience of standard office software, specialist software such as Microsoft Project, the Internet, and e-mail.

Knowledge of and experience of working with the community and voluntary sectors and statutory organisations in Wales.

Other valuable skills and experience:

A basic understanding and sympathy for the Welsh language and the importance of bilingualism to the project.

Demonstration of knowledge of the culture and project context of Brecon and Wales in general.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

To apply, send a CV and a two-page covering letter making reference to relevant experience detailed in the person specification to The Very Reverend Dr Paul Shackerley, Dean of Brecon, at The Deanery, Brecon Cathedral, Cathedral Close, Brecon, LD3 9DP or via email to dean@breconcathedral.org.uk. Deadline is noon on 23 March 2023.

Each applicant will be offered the opportunity to visit the Cathedral and view all relevant plans and paperwork ahead of quoting for the work.

Shortlisted applicants will be invited to attend an interview at the Cathedral during April and, if appointed, will be expected to start immediately.

(WA Ref:129519)

5.2

Additional Documentation

5.3

Publication date of this notice