Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The Highland Council
Glenurquhart Road
Inverness
IV3 5BX
UK
Contact person: Gordon Duncan
Telephone: +44 1463702670
E-mail: gordon.duncan@highland.gov.uk
NUTS: UKM6
Internet address(es)
Main address: https://www.highland.gov.uk/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00045
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Grounds Maintenance – Provision of Machinery
Reference number: HC/C&P/GM/2025
II.1.2) Main CPV code
16310000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The Highland Council requires a single Contractor for the provision of pedestrian, small, medium and high output industrial mowers, on a full maintenance hire basis annually from 01 April 2025 until November 2029. This date shall be subject to one or two weeks potentially on either side of this date depending on how the season develops. The basic requirement of this Contract is to have well maintained large commercial mowers available to the Authority’s Grounds Maintenance teams, with minimal interruption to productivity throughout the grass-cutting season. The Contractor shall use their professional expertise and skill to provide and support their Machinery effectively within the Authority, by means of timeous repair of breakdowns, or the rapid deployment of substitute Machinery. The Contractor shall prepare a maintenance programme detailing when maintenance shall be undertaken.
The Contractor must be able to provide all of the required 50 machines and be able to service all 9 geographic areas.
II.1.5) Estimated total value
Value excluding VAT:
2 750 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
16310000
16311000
16311100
77112000
77314000
II.2.3) Place of performance
NUTS code:
UKM6
Main site or place of performance:
There are 9 principal operational bases plus small local depots.
- Caithness, Sutherland, Easter Ross, Mid and West Ross, Skye and Lochalsh, Inverness, Nairn, Badenoch and Strathspey, Lochaber
II.2.4) Description of the procurement
The Highland Council requires a single Contractor for the provision of pedestrian, small, medium and high output industrial mowers, on a full maintenance hire basis annually from 01 April 2025 until November 2029. This date shall be subject to one or two weeks potentially on either side of this date depending on how the season develops.
The basic requirement of this Contract is to have well maintained large commercial mowers available to the Authority’s Grounds Maintenance teams, with minimal interruption to productivity throughout the grass-cutting season. The Contractor shall use their professional expertise and skill to provide and support their Machinery effectively within the Authority, by means of timeous repair of breakdowns, or the rapid deployment of substitute Machinery. The Contractor shall prepare a maintenance programme detailing when maintenance shall be undertaken.
The Contractor must be able to provide all of the required 50 machines and be able to service all 9 geographic areas.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
03/02/2025
End:
30/11/2029
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Mandatory Provisions:
Tenderers must confirm that they can supply all 50 Machines
Tenderers must confirm that they can Service all 9 geographic areas
Quality Assurance:
You must hold a Quality Assurance certificate in accordance with BS EN ISO 9001 (or equivalent).
OR
Present a documented policy regarding quality management. The policy must:
- set out responsibilities for quality management
- be proportionate to the work to be undertaken,
- be signed by your Chief Executive, or equivalent,
- schedule the next review
Noise & Vibration:
Provide evidence of the safety of equipment in relation to noise and vibration and emission levels of equipment. Particularly in regards to operator exposure to cumulative risk.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Insurance:
Tenderers must have a minimum:
- 5,000,000 GBP Employers Liability Insurance (where applicable),
- 5,000,000 GBP Public Liability Insurance.
Minimum level(s) of standards required:
Insurance:
Tenderers must have a minimum:
- 5,000,000 GBP Employers Liability Insurance (where applicable),
- 5,000,000 GBP Public Liability Insurance.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Experience:
2 Examples of providing an equivalent service during the last three years.
Minimum level(s) of standards required:
2 Examples of providing an equivalent service during the last three years.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
The Tender must hold a documented policy regarding the following values:
- Environmental Wellbeing and measures,
- Fair Work Practices Including” Real” Living Wage (including gender pay gap reporting),
- Equalities/Inclusion,
- Prompt Payment in The Supply Chain (Duty to Report).
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
04/03/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
04/03/2024
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 25895. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
As part of this Contract, the Contractor must work towards achieving the following Community Benefits:
1) Project Specific Community Benefit Objectives, including:
- Job creation
- Apprentice/ Trainee Opportunities
- Developing the workforce
- School Engagement Activities
2) Communities, Community Groups, and Community Projects Support
The Contractor is required to report updates on the progress against each of the community benefits and submit to the Council's Amenities Team by 31 January and 31 July each year. Updates shall be cascaded to project stakeholders and the public through the Council's communications.
(SC Ref:756452)
VI.4) Procedures for review
VI.4.1) Review body
Local Sheriff Court
Inverness
UK
VI.5) Date of dispatch of this notice
01/02/2024