Contract notice
Section I: Contracting
authority
I.1) Name and addresses
West Lothian Council
West Lothian Civic Centre, Howden South Road
Livingston
EH54 6FF
UK
Contact person: Hayleigh Valentine
E-mail: hayleigh.valentine@westlothian.gov.uk
Fax: +44 1506281325
NUTS: UKM78
Internet address(es)
Main address: https://www.westlothian.gov.uk/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00140
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Lammermuir Supported Living Service
Reference number: CC13079
II.1.2) Main CPV code
85000000
II.1.3) Type of contract
Services
II.1.4) Short description
To provide a high quality, flexible, Care and Support Service that enables, empowers, and encourages people with Autism Spectrum Disorder / Learning Disabilities and associated complexities that have been identified by the Council as requiring support, to live as independently as possible within their own homes in the community within a Supported Living Environment.
The Service will initially provide ongoing Care and Support 24 (twenty-four) hours a day, 7 (seven) days a week in a range of ways to assist 5 (five) Service Users to achieve their assessed personalised outcomes, maximise their potential, and attain a better quality of life.
The Service will focus on the development the ‘core’ element situated in a block of 4 (four) adjoining 2 (two) bedroom flats in the first instance (2 ground floor and 2 first floor) In the future, the ‘cluster’ element may be developed by WLHSCP whereby Care and Support will be offered to residents in geographical proximity to the Core.
II.1.5) Estimated total value
Value excluding VAT:
251 750.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
85000000
II.2.3) Place of performance
NUTS code:
UKM78
II.2.4) Description of the procurement
To provide a high quality, flexible, Care and Support Service that enables, empowers, and encourages people with Autism Spectrum Disorder / Learning Disabilities and associated complexities that have been identified by the Council as requiring support, to live as independently as possible within their own homes in the community within a Supported Living Environment.
The Service will initially provide ongoing Care and Support 24 (twenty-four) hours a day, 7 (seven) days a week in a range of ways to assist 5 (five) Service Users to achieve their assessed personalised outcomes, maximise their potential, and attain a better quality of life.
The Service will focus on the development the ‘core’ element situated in a block of 4 (four) adjoining 2 (two) bedroom flats in the first instance (2 ground floor and 2 first floor) In the future, the ‘cluster’ element may be developed by WLHSCP whereby Care and Support will be offered to residents in geographical proximity to the Core.
II.2.5) Award criteria
Criteria below:
Quality criterion: Implementation and Transition
/ Weighting: 15
Quality criterion: Service Delivery
/ Weighting: 15
Quality criterion: Quality Assurance
/ Weighting: 10
Quality criterion: Organisation Values and Practices
/ Weighting: 10
Quality criterion: Service User Engagement and Involvement
/ Weighting: 10
Quality criterion: Safeguarding
/ Weighting: 15
Quality criterion: Leadership and Management
/ Weighting: 10
Quality criterion: Fair Work First
/ Weighting: 15
Price
/ Weighting:
10
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
option to extend for up to a further 36 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Registration with the Care Inspectorate - Level 3 is a mandatory requirement. Failure to provide evidence of this may result in your tender submission being rejected.
Where required, contracts that fall within the specific risk sectors as defined by Police Scotland, or, where there is a suspicion that risk may be present, WLC will provide Police Scotland information on the representatives of the bidder (SPD Part 2B) to allow Police Scotland to review and provide feedback on information provided.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Re SPD question 4B.6 West Lothian Council will use Dun and Bradstreet’s DBAi financial reporting system to assess the financial stability of tenderers. Tenderers with a Failure Score of 50 or above on the DBAi system will be deemed to have evidenced satisfactory financial stability. Please note that 49 or less will not be considered as having met this criteria. If a tenderer has a Failure Score of less than 50, the tenderer may be required to submit their last three years accounts.
In the event that the tenderer is not required to publish accounts and therefore does not have a Dun & Bradstreet or equivalent rating, tenderers should be able to provide financial accounts when requested. The council will then conduct an analysis of the accounts to ensure that there is no significant financial risk. Please note that if you intend on attaching 2 years accounts, these must include financial data over a 3-year period.
It is recommended that candidates review their own Dun & Bradstreet Score in advance of submitting their tender. If following this review tenderers consider that the Dun & Bradstreet Score does not reflect their current financial status, details of this should be provided, complete with evidence of a good high street credit rating (the equivalent of Dun & Bradstreet score 50) from a recognised credit referencing agency. The council will review any such information as part of the evaluation of Tenderer’s financial status.
In the event that a firm does not meet the financial criteria for consideration but has a parent company that does, the firm may still be eligible for consideration where their Tender Submission is supported by a Parent Company Guarantee.
Should after review of the financial evaluation the tenderer fail, then the tender submission may be rejected.
Re ESPD Q4B.5.1A&B; It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
Minimum level(s) of standards required:
Employers Liability 10,000,000 GBP
Public liability 5,000,000 GBP
Professional Indemnity 2,000,000 GBP
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Bidders are required to provide 2 examples of experience of delivering services to people with complex care needs in a supported accommodation environment. These will be scored on a pass/fail basis therefore further evaluation will not take place if unsuitable information is provided.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
04/03/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
04/03/2024
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Orignal contract duration is 5 years with the option to extend by up to a further 36 months. If extensions are utilised then the authority anticipate to go out to tender in 2031.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
TUPE – The incoming Contractor is responsible for obtaining legal and professional advice about relevant TUPE implications.
CONFIDENTIALITY - All information supplied by the Authority must be treated in confidence and not disclosed to third parties except
insofar as this is necessary to obtain sureties or quotations for the purpose of submitting the tender. All information supplied by you to the
Authority will similarly be treated in confidence except:
(i) for any information required to be disclosed or otherwise provided by the Authority to any person in order to comply with the Freedom of
Information (Scotland) Act 2002 and any codes of practice applicable from time to time relating to access to public authorities’ information.
The Tenderer shall co-operate, facilitate, support and assist the Authority in the provision of this information. In the event the Authority is required to provide information to any person as a result of a request made to it under such Act and/or codes, the Authority shall adhere to the requirements of such Act and/or codes in disclosing information relating to this Agreement, the Project documents and the Contractor.
(ii) that references may be sought from banks, existing or past clients, or other referees submitted by the tenderers;
(iii) for the disclosure of such information with regard to the outcome of the procurement process as may be required to be published in the
Supplement to the Official Journal of the European Union in accordance with EU directives or elsewhere in accordance with the requirements of UK government policy on the disclosure of information relating to government contracts.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 26010. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
West Lothian Council is committed to maximising Community Benefits from its procurement activities. Under this procurement, the contractor, and its supply chain, will be required to support the authority’s economic, social and environmental objectives relating to participation in skills development, training and employment initiatives and other value-added contributions. Accordingly, contract performance conditions may relate in particular to social, economic and environmental considerations.
While the Community Benefits Information will in no way be scored beyond the requirement that it is included in the bidder’s Tender Submission, if the Community Benefits Information contains any Community Benefits, these will be accepted by the Authority via the contract variation process and will be enforceable as part of the contract. Accordingly, where a contract is awarded to a bidder whose Tender Submission included Community Benefits, the bidder will be required to deliver those Community Benefits as part of the contract.
(SC Ref:756174)
VI.4) Procedures for review
VI.4.1) Review body
Livingston Sheriff Court and Justice of the Peace Court
Howden South Road
Livingston
EH54 6FF
UK
VI.5) Date of dispatch of this notice
01/02/2024