Contract notice
Section I: Contracting
authority
I.1) Name and addresses
NEUPC Ltd
Phoenix House, 3 South Parade
Leeds
LS1 5QX
UK
Contact person: Steven Hogg
Telephone: +44 1134871754
E-mail: s.hogg@neupc.ac.uk
NUTS: UK
Internet address(es)
Main address: https://neupc.ac.uk/
Address of the buyer profile: https://neupc.ac.uk/
I.1) Name and addresses
North Western Universities Purchasing Consortium Ltd
Room 404, 4th Floor, Crescent House, University of Salford
Manchester
M5 4WT
UK
E-mail: Laura.Hills@nwupc.ac.uk
NUTS: UK
Internet address(es)
Main address: https://www.nwupc.ac.uk
Address of the buyer profile: https://www.nwupc.ac.uk/our-members
I.2) Joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Cleaning-services./379754C779
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://neupc.delta-esourcing.com/
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Window, High Level and Grounds Cleaning Services
Reference number: EFM2052 NE
II.1.2) Main CPV code
90910000
II.1.3) Type of contract
Services
II.1.4) Short description
The North Eastern Universities Purchasing Consortia (NEUPC) is acting as the lead party in the re-tender to create a Framework for Window, High Level and Grounds Cleaning Services for the Higher Education Sector.
The HE Sector require cleaning services for 2 specific specialisms:
Lot 1 Window and High Level Cleaning
Lot 2 Grounds Cleaning
A separate tender return must be submitted for each Lot bid for.
To respond to Lot1 for this opportunity please go to: https://neupc.delta-esourcing.com/respond/379754C779
All agreements resulting from this ITT shall be available to and apply to:
(i)all current and future Participating Consortia and Members who are "contracting authorities" (as defined in The Public Contracts Regulations 2015).
(ii)all current and future Participating Consortia and Members who currently, and may in the future, fall outside of the legal definition of "bodies governed by public law" for the purposes of The Public Contracts Regulations 2015.
II.1.5) Estimated total value
Value excluding VAT:
8 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Window and High Level Cleaning
II.2.2) Additional CPV code(s)
90911300
90911200
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
UNITED KINGDOM
II.2.4) Description of the procurement
Cleaning of both sides of external and/or internal windows, including but not limited to:
•Outside window ledges
•Window and door frames
•Leaded and stained glass
•Light wells,
•Roof lights,
•External and internal doors and screens,
•Glazed curtain walling,
•Plate glass stairways,
•Infill panels to external facades
•External canopy roofs and projections
•Conservatories and outbuildings
•Internal glazed partitions and panels
•Doors including glazed panels
•Separating screens to all corridors and laboratories.
•Transform lights
•Reception/atrium areas (as detailed)
•Link bridges
•Specialist window cleaning services (eg, abseiling)
High-level cleaning, including but not limited to:
•Internal steel joist cleaning (eg in large arenas/sports facilities)
•Solar panels
•Signs
•CCTV cameras
•Gutter cleaning/rainwater services
•Rooftops
•Cladding cleaning
•Removal of bird guano from outside window ledges and surfaces
•Pigeon proofing
It is accepted that not all Bidders may be able to offer all these services.
Ideally Bidders will be able to support several different cleaning methods, and must be able to provide all access equipment necessary to complete the service to the maximum range of buildings dependent on Member's requirements, eg including but not limited to abseiling, pole washing, ladders, cradles and scaffolding.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
5 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The agreement will be reviewed and a decision taken on renewal before the expiry date
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
II.2.14) Additional information
To respond to Lot1 for this opportunity please go to: https://neupc.delta-esourcing.com/respond/379754C779
Lot No: 2
II.2.1) Title
Grounds Cleaning
II.2.2) Additional CPV code(s)
90611000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
UNITED KINGDOM
II.2.4) Description of the procurement
Grounds cleaning, including but not limited to:
•Power hosing / jet washing external areas
•Graffiti cleaning
•Bus/smoking/bike shelters
It is accepted that not all Bidders may be able to offer all these services.
Ideally Bidders will be able to support several different cleaning methods, and must be able to provide all access equipment necessary, to complete the service to the maximum range of areas dependent on Member's requirements.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
2 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The agreement will be reviewed and a decision taken on renewal before the expiry date
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
II.2.14) Additional information
To respond to Lot2 for this opportunity please go to: https://neupc.delta-esourcing.com/respond/P6J693Q24U
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
05/03/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
05/03/2024
Local time: 12:30
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To respond to Lot1 for this opportunity please go to: https://neupc.delta-esourcing.com/respond/379754C779
NEUPC recognises that some of its Member Institutions are currently, and may in the future, fall outside of the legal definition of a "body governed by public law" for the purposes of the public procurement regime. Whilst each Member Institution should take its own legal and commercial advice as to the suitability or otherwise of a framework agreement, NEUPC does not impose any additional restrictions on use of its framework agreements by such Member Institutions. This agreement will be open to members and their partners regardless of whether or not they are to be defined as contracting authorities for the purpose of the PCR 2015.
It is possible that some of the future call off contracts under this framework may be part funded from external streams, including European Union (EU) funding (eg ERDF/ESF) and potentially other research bodies. All funding assessed under this framework will be considered compliant for the purposes of external funding by the named participants.
For more information about this opportunity, please visit the Delta eSourcing portal at:
<a href="https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Cleaning-services./P6J693Q24U" target="_blank">https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Cleaning-services./P6J693Q24U</a>
To respond to this opportunity, please click here:
<a href="https://neupc.delta-esourcing.com/respond/P6J693Q24U" target="_blank">https://neupc.delta-esourcing.com/respond/P6J693Q24U</a>
GO Reference: GO-202421-PRO-25093686
VI.4) Procedures for review
VI.4.1) Review body
NEUPC Ltd
Phoenix House, 3 South Parade
Leeds
LS1 5QX
UK
Telephone: +44 1134871750
VI.4.2) Body responsible for mediation procedures
INTERNATIONAL DISPUTE RESOLUTION CENTRE
70 FLEET STREET
London
EC4Y 1EU
UK
VI.4.4) Service from which information about the review procedure may be obtained
VI.5) Date of dispatch of this notice
01/02/2024