Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The David Ross Education Trust
Thorpe Hill
Loughborough
LE11 4SQ
UK
Contact person: Joanna Bailey
E-mail: procurement@dret.co.uk
NUTS: UK
Internet address(es)
Main address: https://in-tendhost.co.uk/dret
Address of the buyer profile: www.dret.co.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/dret
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Planned Preventative Maintenance and Statutory Compliance
Reference number: DRET_P0027
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Services
II.1.4) Short description
The David Ross Education Trust (DRET) is seeking to procure a supplier to manage the provision of mechanical, electrical and public health Planned Preventative Maintenance and Statutory Compliance services as well as Reactive Maintenance across its network of Academies. The provision includes annual statutory inspections, maintenance and repairs. The contract will be in place for up to 3 years with an option to extend for a further year at the discretion of the parties.The contract will consist of 4 lots, covering Yorkshire, Lincolnshire, Leicestershire and Northamptonshire, and London.
II.1.5) Estimated total value
Value excluding VAT:
4 267 500.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 3 lots
Maximum number of lots that may be awarded to one tenderer: 3
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Suppliers may bid for up to 3 lots including lot 4. Suppliers will be awarded based on most advantageous tender for that lot.
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 - Yorkshire
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKE
Main site or place of performance:
4 Academies listed in tender documents
II.2.4) Description of the procurement
The provision of mechanical, electrical and public health Planned Preventative Maintenance and Statutory Compliance services as well as Reactive Maintenance across the Trusts Academies in the Yorkshire and Humber region.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
484 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/09/2024
End:
31/08/2027
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for 1 further year.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 2
II.2.1) Title
Lot 2 - Lincolnshire
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKF3
Main site or place of performance:
II.2.4) Description of the procurement
The provision of mechanical, electrical and public health Planned Preventative Maintenance and Statutory Compliance services as well as Reactive Maintenance across the Trusts Academies in the Lincolnshire region.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 612 500.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/09/2024
End:
31/08/2027
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for 1 year
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 3
II.2.1) Title
Lot 3 - Leicestershire and Northamptonshire
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKF2
Main site or place of performance:
II.2.4) Description of the procurement
The provision of mechanical, electrical and public health Planned Preventative Maintenance and Statutory Compliance services as well as Reactive Maintenance across the Trusts Academies in the Leicestershire & Northamptonshire region.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 662 500.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/09/2024
End:
31/08/2027
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for 1 year
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 4
II.2.1) Title
Lot 4 - London
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
II.2.4) Description of the procurement
The provision of mechanical, electrical and public health Planned Preventative Maintenance and Statutory Compliance services as well as Reactive Maintenance across the Trusts Academies in the London region.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
508 400.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/09/2024
End:
31/08/2027
This contract is subject to renewal: Yes
Description of renewals:
Option to renew for 1 year
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
See tender documents
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
See tender documents
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
01/03/2024
Local time: 13:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
05/03/2024
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Public Procurement, Review Service, Cabinet Office
London
UK
Telephone: +44 3450103503
E-mail: publicprocurementreview@cabinetoffice.gov.uk
Internet address(es)
URL: https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers.This period allows unsuccessful tenderers to seek further debriefing from the authority before a contract is entered into Such additional information should be sought from the contact named in this notice.
VI.5) Date of dispatch of this notice
01/02/2024