Social and other specific services – public contracts
Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Scotland Excel
Renfrewshire House, Cotton Street
Paisley
PA1 1AR
UK
Contact person: Adult Social Care Team
Telephone: +44 1414888230
E-mail: adultsocialcare@scotland-excel.org.uk
NUTS: UKM83
Internet address(es)
Main address: http://www.scotland-excel.org.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10383
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Care and Support Services Flexible Framework Agreement
Reference number: 2022
II.1.2) Main CPV code
85300000
II.1.3) Type of contract
Services
II.1.4) Short description
This procurement exercise is to establish a Care and Support Services Flexible Framework Agreement services which fall within Schedule 3 and Regulations 74-76 of the Public Contracts (Scotland) Regulations 2015 (further referred to as ‘the Flexible Framework'’). The services include Care at Home and Supported Living Services, collectively referred to as Care and Support Services.
Care and Support Services will support people to achieve the best possible quality of life, in terms of their personal aspirations, choices and abilities, that enables them to live independently and safely within their own home for as long as practicable.
II.1.5) Estimated total value
Value excluding VAT:
1 500 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
85300000
85310000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Various locations of the Councils in Scotland.
II.2.4) Description of the procurement
As further detailed in the procurement documents of the Flexible Framework Agreement for the provision of Care and Support Services for Adults across Scotland.
II.2.6) Estimated value
Value excluding VAT:
1 500 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 72
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.4) Objective rules and criteria for participation
Where a Service is registered with the Care Inspectorate, a minimum grade of three (3) is required across all inspected key quality questions unless it falls within the circumstance where Scotland Excel will accept an alternative indicator of quality to establish if this minimum requirement is met, as detailed below: In the circumstance where Quality grades have not yet been assigned to the registered Service because the Service has not had its first inspection:SXL will consider the score assigned by the Care Inspectorate in its Scrutiny Assessment Tool (SAT) (or its equivalent replacement),for the Service.*A SAT score of Low will be required to meet the minimum requirement. Required minimum insurances as follows: (a)Public Liability/(b)Employers’ Liability/(c)Statutory Third-Party Motor Vehicle Liability LIMITATIONS ON LIABILITY are detailed in the Flexible Framework Terms.Additional Insurance requirement, see Additional Information.
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
Registration with the Care Inspectorate.
Tenderers should provide Registration number(s) and any supporting information at Section 4A.2 in the SPD
III.2.2) Contract performance conditions
For full details of the contract conditions relevant to the Flexible Framework and contracts to be called off thereunder, please see the tender documents. Tenderers will be asked to confirm their acceptance of the contract conditions. TENDERS MADE SUBJECT TO CONDITIONS MAY NOT BE CONSIDERED AND MAY BE REFUSED ON THE GROUNDS OF SUCH CONDITIONS ALONE.
Scotland Excel may require the members of any tendering group of entities (including, but not limited to consortium members, members of a group of economic operators and/or sub-contractors) to be jointly and severally liable for the performance of the contract and may require them to assume a specific legal form for the purposes of the appointment to the Flexible Framework.
For further information relative to the submission of consortia tenders, tenders by groups of economic operators and sub-contracting, please refer to the tender documentation which is available in the relevant PCS-T project for this procurement exercise.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement
The procurement involves the establishment of a framework agreement
Justification for any framework agreement duration exceeding 4 years: These services come within the ‘Social and Other Specific Services’ category as defined in, and subject to, the procurement regimes set out in section 7 of the Public Contracts (Scotland) Regulations 2015, commonly known as the Light Touch Regime. The duration of the Flexible Framework Agreement is a maximum of 72 months, for the purposes of business continuity and sustainability.
IV.1.11) Main features of the award procedure:
The scope of services to be provided under this Framework Agreement are covered within the definition of ‘Social and Other Specific Services’ in Schedule 3 of the Public Contracts (Scotland) Regulations 2015 and therefore the procurement process shall be subject to the requirements of section 7 of the Regulations. Please note the variations applied to this exercise together with the specific requirements and evaluation approaches applicable are set out in the procurement documents.
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-014678
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
15/03/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
This Procurement process is subject to the Law and Guidance applicable in Scotland relative to the award of public contracts including (without limitation) as set out in the Public Contracts (Scotland) Regulations 2015 as currently in force. As such, this Notice relates to the use of a procedure based upon the Open Procedure to establish a Flexible Framework with variations as permitted under the Regulations. In particular, once established, new entrants meeting the requirements are permitted to join the Flexible Framework agreement throughout its duration, and appointed providers may add services to their appointment in accordance with the service variation provisions contained in the Flexible Framework Terms. Full details of the requirements of this Flexible Framework Agreement (including permitted variations and contract conditions) are available in the Procurement Documents contained within the relevant project on PCS-T: Project_24866, ITT_52027. In line with the published Flexible Framework Terms, should any of the defined terms, procedures or any other regulated matter become subject to any change in the Law, resulting in any change to the defined terms, or to the manner in which such procedures or other matters require to be dealt with, then such changes shall take precedence over that contained in the flexible framework. As such, workforce matters which change as a result of the implementation of national policy directives will be considered in line with the framework variation procedures. All staff and those providing the Service must be suitably qualified and registered with the relevant regulatory body/ies in order to provide the Service in Scotland. Further clarifications on additional Insurances that may be required for the delivery of Services have been requested in the SPD (Professional Indemnity where applicable and Medical Malpractice where applicable). Applicants will be required to confirm whether they intend to subcontract any share of the contract to third parties and, if so, to complete the relevant sections of the SPD for each subcontractor. Scotland Excel, as a central purchasing body, is establishing this flexible framework for the use and benefit of its members namely 32 local authorities in Scotland, Tayside Contracts and together with any Integration Authority, or other body, established pursuant to the Public Bodies (Joint Working) (Scotland) Act 2014. Scotland Excel local authority members are entitled to use this framework. The above is subject to each contracting authority entering into and maintaining a membership agreement or other access agreement with Scotland Excel. Applications may be excluded from evaluation (in whole, or in part) if they do not include the information required in accordance with instructions given. Scotland Excel anticipate scheduling 2 Applicant Information Sessions on Thursday 8 February 2024 @ 2pm and Tuesday 13 February @ 2pm (these dates are subject to change/availability/numbers). As outlined in the Contract Notice Providers can book via adultsocialcare@scotland-excel.org.uk to note your interest providers will be informed of a suitable date.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 24866. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
In accordance with section 25(3) of the Procurement Reform (Scotland) Act 2014 note that, Scotland Excel intends to include community
benefit requirements as set out in the Procurement Documents.
(SC Ref:739647)
VI.4) Procedures for review
VI.4.1) Review body
Court of Session
Edinburgh
EH1 1RQ
UK
VI.5) Date of dispatch of this notice
02/02/2024