Contract notice
Section I: Contracting
authority
I.1) Name and addresses
YPO
41 Industrial Park
Wakefield
WF2 0XE
UK
Contact person: Contracts Team
Telephone: +44 1924664685
E-mail: Contracts@ypo.co.uk
NUTS: UKE45
Internet address(es)
Main address: http://www.ypo.co.uk/
Address of the buyer profile: https://procontract.due-north.com/register?ReadForm
I.1) Name and addresses
North East Procurement Organisation (NEPO)
Gateshead
UK
Contact person: Nick McDonald
E-mail: nick.mcdonald@nepo.org
NUTS: UKC2
Internet address(es)
Main address: https://www.nepo.org/
I.1) Name and addresses
Eastern Shires Purchasing Organisation trading as ESPO
Leicester
UK
Contact person: David B Read
E-mail: d.read@espo.org
NUTS: UKF21
Internet address(es)
Main address: https://www.espo.org/
I.2) Joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://procontract.due-north.com/register?ReadForm
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://procontract.due-north.com/register?ReadForm
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
YPO - 001198 Insurance Placement DPS II
Reference number: 001198
II.1.2) Main CPV code
66510000
II.1.3) Type of contract
Services
II.1.4) Short description
YPO in collaboration with ESPO and NEPO are looking for Providers to be appointed onto a Dynamic Purchasing System (DPS) for the provision of Insurance Placement and associated services for the wider public sector. The DPS is designed to meet the needs of all public sector organisations.
YPO is looking for insurance providers with the ability to provide services for various categories of insurance cover to various types of public sector organisations including for example, local authorities, education providers, central government, police and fire services etc. A full list of potential users can be found within the tender documentation.
Further information regarding the expected solution is included below and further detailed within the tender documentation.
II.1.5) Estimated total value
Value excluding VAT:
3 000 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
66000000
66512000
66513000
66514000
66515000
66516000
66517000
66518200
66518300
66519000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The insurance placement DPS is designed to allow YPO, NEPO and ESPO customers, including brokers acting in agency on behalf of customers, access to conduct further competitions to appoint single or multiple insurance providers to provide a wide range of insurance services as is categorised in detail within the documentation.
This DPS will be structured as a single Category - Insurance Placement and Associated Services
The Provider must be able to provide insurance covers in the capacity of either:
• Direct Dealing Insurer;
• Broker only Insurer;
• Managing General Agent and /or Managing General Underwriter who acts as agent for and on behalf of the Insurers with whom it has a contractual delegated underwriting authority and/or
• Lloyds of London Syndicate;
The Provider must be able to offer at least one or more classes of insurance as set out in the tender documents.
This DPS is supported by a separate insurance brokerage framework for the appointment of a broker by a customer, ensuring YPO is able to provide a full insurance solution for the public sector.
II.2.5) Award criteria
Criteria below:
Quality criterion: Non-cost Criteria
/ Weighting: Range of 30%-90%
Cost criterion: Cost
/ Weighting: Range of 10%-70%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/05/2024
End:
30/04/2034
This contract is subject to renewal: Yes
Description of renewals:
There is a possibility that this DPS may be subject to re-establishment 4.5 years from its commencement.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The DPS will cover the period from 1st of May 2024 to 30th of April 2029 with an option to further extend for an additional 5 years. The decision to extend the DPS Establishment Agreement period will be taken by the end of January 2029 and will be dependent on satisfactory completion of all aspects of the DPS Establishment Agreement to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 10 years, from 1st of May 2024 to 30th of April 2034 (subject to an annual review, and KPI performance).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The first deadline for submissions (19/03/2024 at 14:00 pm) is only applicable to the initial
establishment/first round of the DPS. Following the initial establishment, the DPS will
remain open for any Suppliers to submit a bid at any point until the closing date of the DPS.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the
Tender Documentation/ Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in ‘Communication’ section in this notice
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Please refer to the DPS Establishment Agreement Terms and Conditions located on our E-Procurement system. The web address can be found under Procurement Documents in ‘Communication’ Section in this notice.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
The dynamic purchasing system might be used by additional purchasers
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
30/04/2034
Local time: 23:55
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
There is a possibility that this DPS will be renewed after 4.5 years of the commencement date.
VI.3) Additional information
YPO and it's collaborative partners are purchasing on the behalf of other contracting authorities. Please see the below link for details:
https://www.ypo.co.uk/about/customers/permissible-users
https://www.espo.org/legal#:~:text=Local%20Authorities%3A%20County%2C%20Unitary%2C,Northern%20Ireland%3B%20Scotland%3B%20Wales.
https://www.nepo.org/associate-members/permissible-users
The first deadline for submissions (19/03/2024 at 14:00 pm) is only applicable to the initial
establishment/first round of the DPS. Following the initial establishment, the DPS will
remain open for any Suppliers to submit a bid at any point until the closing date of the DPS.
YPO will incorporate a standstill period at the point of notification of the acceptance to the DPS for the first round of the establishment. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the DPS is made available for use by YPO and its collaborative partners customers.
The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
London
UK
VI.5) Date of dispatch of this notice
02/02/2024