Contract notice
Section I: Contracting
authority
I.1) Name and addresses
East Ayrshire Council
Corporate Procurement Team, London Road HQ
Kilmarnock
KA3 7BU
UK
Contact person: Heather Murray
Telephone: +44 1563576000
E-mail: heather.murray@east-ayrshire.gov.uk
NUTS: UKM93
Internet address(es)
Main address: http://www.east-ayrshire.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00223
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Vehicle Repairs & Maintenance Framework
Reference number: PS/24/02
II.1.2) Main CPV code
50100000
II.1.3) Type of contract
Services
II.1.4) Short description
The Council is seeking to set up a Framework Agreement with Service Providers with appropriate experience to support the Council in the delivery of vehicle/plant/equipment repair and maintenance services for the purpose of calling of services as and when required.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 - Light Vehicles up to 3.5T GVW
II.2.2) Additional CPV code(s)
50000000
50100000
50110000
50112000
50116000
50114000
II.2.3) Place of performance
NUTS code:
UKM93
Main site or place of performance:
East Ayrshire
II.2.4) Description of the procurement
Mechanical repairs, inspections, maintenance which will typically include cars, small trailers, small, medium and large vans and trucks up to 3.5t GVW.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
2 further one-year extension options
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2 - Heavy Vehicle over 3.5T GVW
II.2.2) Additional CPV code(s)
50100000
50110000
50114000
50116000
II.2.3) Place of performance
NUTS code:
UKM93
Main site or place of performance:
East Ayrshire
II.2.4) Description of the procurement
Mechanical repairs, inspections, maintenance which will typically include trucks, refuse collection vehicles, gully cleaning trucks, winter gritting vehicles, hooklift vehicles and rear end loader vehicles over 3.5t GVW.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
2 further one-year extension options
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Lot 3 - Buses
II.2.2) Additional CPV code(s)
50100000
50110000
50113000
50116000
II.2.3) Place of performance
NUTS code:
UKM93
Main site or place of performance:
East Ayrshire
II.2.4) Description of the procurement
Mechanical repairs, inspections, maintenance of buses, this will typically include mini buses up to 17 seat capacity but may also include some larger vehicles.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
2 further one-year extension options
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Lot 4 - Plant
II.2.2) Additional CPV code(s)
50100000
50116000
45259000
II.2.3) Place of performance
NUTS code:
UKM93
Main site or place of performance:
East Ayrshire
II.2.4) Description of the procurement
Mechanical repairs, inspections, maintenance of plant items, this will typically include JCB/CAT type loaders, road sweepers, tractors, ride on mowers, fork lift trucks etc.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
2 further one-year extension options
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Lot 5 - Component Repair
II.2.2) Additional CPV code(s)
50110000
50116000
II.2.3) Place of performance
NUTS code:
UKM93
Main site or place of performance:
East Ayrshire
II.2.4) Description of the procurement
Component repairs including refurbishment where appropriate, this will typically include components fitted to council vehicles such as rams, pumps, gearbox etc.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
2 further one-year extension options
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Refer to ITT documents
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 25
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
08/03/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
08/03/2024
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
2, 3 or 4 years, depending on extension options
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Expressions of interest must be made by 12 noon on 5 March 2024 with submission of tenders by 12 noon on Friday 8 March 2024.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 25923. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
(SC Ref:755315)
VI.4) Procedures for review
VI.4.1) Review body
Kilmarnock Sheriff Court
Sheriff Court House
Kilmarnock
KA1 1ED
UK
Telephone: +44 1563550024
VI.5) Date of dispatch of this notice
05/02/2024