Contract notice
Section I: Contracting
authority
I.1) Name and addresses
RED BOX CONSULTANCY SERVICES LIMITED
05126781
1 Innisfree Close
HARROGATE
HG28PL
UK
Contact person: Neil Meadows
Telephone: +44 1423810985
E-mail: nm@redboxcs.com
NUTS: UKE4
Internet address(es)
Main address: www.redboxcs.com
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.redboxportal.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Greenhead College Catering Services
II.1.2) Main CPV code
55500000
II.1.3) Type of contract
Services
II.1.4) Short description
The college wish to be at the forefront of college catering and as such require a modern, branded offer that reflects the leading trends in the industry.
At this time, the college's wish is to commence a catering contract, with a partner who shares their vision for a customer-focused retail service that attracts the maximum number of students. The meals that are to be provided must be appealing to customers, imaginative, provide good value for money and be nutritionally balanced to encourage all students to make an educated choice.
The college's objectives for the new contract are as follows: -
• A catering service that is well managed and requires minimal involvement from the college's management team.
• A strong Contractor Area Manager who will develop and lead the team to deliver exceptional customer service, a consistently high-quality food offer and spend a substantial amount of time on site at the outset to undertake this.
• A Contractor who is proactive in their relationship management with the college, with good communication with key college staff.
• Investment in the college's Catering service through increased marketing, equipment to enhance the services and educational events in return for a tenure of contract.
• Innovation to allow for speed of service, customer interaction improvements and renewed interest.
• A higher number of students and staff using the facilities by providing a high quality, affordable and nutritious meal.
• A catering service that encourages students to take a healthy and balanced meal.
• Food and drinks that look appetising and are attractively presented and are priced accordingly and obviously for the consumer.
• A hospitality service that will help showcase the college through events to parents and visitors.
• A Contractor that adopts a flexible and proactive approach to all college activities.
• A service that is professionally merchandised and marketed with discretion and to the mutual benefit of the college and the Contractor.
• A Contractor that operates using the optimum level of staffing.
• A Contractor who is willing to expand and develop the current skills in the team.
• A Contractor alive to the current issues of sustainability.
• A Contractor who can cater for vegan diets and other special requirements such as halal and gluten free as required.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
55524000
II.2.3) Place of performance
NUTS code:
UKE4
Main site or place of performance:
Greenhead College
Greenhead Road, Huddersfield, HD1 4ES
Principal: Simon Lett
II.2.4) Description of the procurement
Services Areas
The service times are as follows.
Food Court Monday to Friday 10:00am - 2:00pm
Retail Shop Monday, Tuesday, Thursday and Friday 8:15am- 3:00pm. Wednesdays 8:15am - 2:00pm
Coffee Shop Monday to Friday 8:00am- 2:00pm
Branded Coffee Shop- Opening in 2025 undeveloped services open to discussion with College around this opportunity.
There are currently no vending machines in the College which is a missed opportunity. We would like to invite Contractors to put forward a tariff, cost and principle of services for vending.
The college currently runs a three-week menu cycle, which changes each term.
The college cleaning team clear and clean the tables throughout the college day. Other than supporting with ad hoc clean ups of spillages or excessive litter, the catering team do not clean and clear any of the areas used for consuming food.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
2 possible 1 year extensions
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please request access to the portal by emailing admin@redboxcs.com
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
20/03/2024
Local time: 09:30
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
31/08/2024
IV.2.7) Conditions for opening of tenders
Date:
20/03/2024
Local time: 09:31
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Red Box Consultancy Services Ltd
Harrogate
UK
E-mail: admin@redboxcs.com
VI.5) Date of dispatch of this notice
05/02/2024