Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
West Yorkshire Combined Authority
8876556
Wellington House, 40-50 Wellington Street
Leeds
LS1 2DE
UK
Contact person: Harry Walton
E-mail: harry.walton@westyorks-ca.gov.uk
NUTS: UKE4
Internet address(es)
Main address: https://www.westyorks-ca.gov.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/103257
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://uk.eu-supply.com/ctm/Supplier/Documents/Folder/80126
Additional information can be obtained from the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
WYCA: School Transport Procurement: March 24
Reference number: CA82575
II.1.2) Main CPV code
60000000
II.1.3) Type of contract
Services
II.1.4) Short description
The West Yorkshire Combined Authority (WYCA) wishes to advise the market of the forthcoming WYCA procurement for School Transport (Bus) Services. WYCA will be tendering a number of school transport routes, primarily in Kirklees and Calderdale.
WYCA will seek to award contracts to commence on the 2nd of September 2024 for an initial three (3) year term, with two (2) additional one (1) year extension periods brining the total maximum contract term to five (5) years.
Please see full description below for further information.
II.1.5) Estimated total value
Value excluding VAT:
2 800 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKE4
II.2.4) Description of the procurement
WYCA will be tendering a number of school transport routes across the region, primarily in Kirklees and Calderdale. Routes will be grouped into lots. Bidders can submit proposals to provide school transport for as many lots as they are capable of delivering in line with WYCA requirements.
WYCA will seek to award contracts to commence on the 2nd of September 2024 for an initial three (3) year term, with two (2) additional one (1) year extension periods brining the total maximum contract term to five (5) years.
Full route details will be provided in the Statement of Requirements on the anticipated procurement launch date of 1st March 2024. The anticipated response deadline for bids will be 5pm, 31st March 2024. (Please note WYCA reserves the right to amend these dates).
II.2.14) Additional information
CONTRACT VALUE:
Please note that the indicated contract value is the current annual price for all existing Lots/routes in scope of this procurement.
II.3) Estimated date of publication of contract notice:
01/03/2024
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section VI: Complementary information
VI.3) Additional information
ENGAGEMENT SESSION:
An engagement session will be held via Microsoft Teams on Thursday 15th February 2024 at 12pm. Attending will be members of WYCA’s Mobility Services and Commercial Teams, and Go4Growth (an organisation WYCA is partnering with to provide support to bidders for this upcoming procurement).
The purpose of this session will be to give a high-level overview of the requirement, and notify bidders of the key changes to the procurement process since previous School Transport procurements. Bidders will be signposted to information that may support them during the procurement process.
To attend this session, please complete the form linked with your details and an invitation will be circulated in due course: https://forms.office.com/e/6yNSPs00jn
KEY POINTS FOR BIDDERS:
- WYCA is keen for both new operators and incumbents to be involved in engagement and the subsequent procurement process.
- The aim of this procurement is to secure reliable, value for money services for transporting pupils to and from school.
- It is important that all Operators interested in bidding attend the engagement session.
- Bidders should consider early registration for WYCA’s e-tendering system.
Please note this PIN is for prior information only to inform potential suppliers of an upcoming opportunity. There are no documents attached to this notice. Any subsequent tender documentation in connection to this opportunity will go live on our e-tendering system YORtender, in due course (https://yortender.eu-supply.com). Bidders are advised to register on the above tender platform in anticipation of the tender opportunity, and review the anticipated timescales mentioned above.
VI.5) Date of dispatch of this notice
06/02/2024