Contract notice
Section I: Contracting
authority
I.1) Name and addresses
University of Portsmouth
Winston Churchill Avenue
Portsmouth
PO1 2UP
UK
E-mail: procurement@port.ac.uk
NUTS: UKJ31
Internet address(es)
Main address: https://in-tendhost.co.uk/port/aspx/Home
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
https://in-tendhost.co.uk/port/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Measured term contract for planned preventative maintenance with reactive repairs and minor work for building fabric and mechanical and electrical works
Reference number: 23/TB/062
II.1.2) Main CPV code
50700000
II.1.3) Type of contract
Services
II.1.4) Short description
The University of Portsmouth (the Authority) is seeking to award two measured term contracts for the planned preventative maintenance with reactive repairs and minor works for building fabric (Lot 1) and mechanical and electrical works (Lot 2). The annual values for Lots 1 and 2 are anticipated to be approximately £400,000 and £1,400,000. The two contracts may be awarded to the same contractor or two different contractors. An Applicant can apply for Lot 1, Lot 2 or both Lots (see question 1.4).This standard Selection Questionnaire (SQ) is being issued in connection with a competitive procurement conducted in accordance with the Restricted Procedure under the Public Contract Regulations 2015 and the Public Procurement (Amendment etc) (EU Exit) Regulations 2020 ("the Regulations").
II.1.5) Estimated total value
Value excluding VAT:
1 800 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Planned preventative maintenance with reactive repairs and minor works for building fabrics
II.2.2) Additional CPV code(s)
50700000
45441000
44221000
45451000
45340000
45442180
45212290
45420000
44221220
45262500
45261900
45261300
45453000
45223200
45421152
45421160
45421146
45432112
50850000
45432130
45213312
44212310
45330000
II.2.3) Place of performance
NUTS code:
UKJ31
Main site or place of performance:
University of Portsmouth Campus
II.2.4) Description of the procurement
Planned preventative maintenance with reactive repairs and minor works for building fabrics - Please see the procurement documents pack, this can be downloaded from our Intend Portal https://in-tendhost.co.uk/port/aspx/Home
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
An initial contract term of 3 years with additional 2 years subject to agreement, up to a total contract term of 5 years in total.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 2
II.2.1) Title
Planned preventative maintenance with reactive repairs and minor works for mechanical and electrical installations
II.2.2) Additional CPV code(s)
50710000
45261215
50413200
50413100
45212290
50532400
50532300
45312310
50531100
50610000
II.2.3) Place of performance
NUTS code:
UKJ31
Main site or place of performance:
University of Portsmouth Campus
II.2.4) Description of the procurement
Planned preventative maintenance with reactive repairs and minor works for mechanical and electrical installations. Please see the procurement documents pack, this can be downloaded from our Intend Portal https://in-tendhost.co.uk/port/aspx/Home
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
An initial contract term of 3 years with additional 2 years subject to agreement, up to a total contract term of 5 years in total.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Selection criteria as stated in the procurement documents
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
07/03/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.3) Additional information
Procurement TimetableTask DateContract notice published on FTS 06/02/2024Selection stage documents available on In-tend 06/02/2024Deadline for requests for selection stage clarification 29/02/2024SSQ return deadline 07/03/2024Selection decision notified to candidates 04//04/2024Invitation to tender issued to shortlisted tenderers 05/04/2024 Deadline for requests for tender stage clarification 30/04/2024Tender return deadline 07/05/2024Invitation to interview (if required) 30/05/2024Interview period 04/06/2024 and 05/06/2024Award decision notified to tenderers 17/06/2024Standstill period starts 17/06/2024Standstill period ends 27/06/2024Contract award 28/06/2024Mobilisation 25 DaysStart of contract 01/08/2024Whilst the University will endeavour to follow this timetable it could be subject to change. Tenderers can register and download all relevant documentation from our Intend portal https://in-tendhost.co.uk/port/aspx/Home
VI.4) Procedures for review
VI.4.1) Review body
University Portsmouth
Winston Churchill Avenue
Portsmouth
PO1 2UP
AF
Telephone: +44 2392848484
E-mail: procurement@port.ac.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.5) Date of dispatch of this notice
06/02/2024