Contract notice
Section I: Contracting
authority
I.1) Name and addresses
London Borough of Bromley
Bromley Civic Centre, Stockwell Close
Bromley
BR1 3UH
UK
E-mail: procurement@bromley.gov.uk
NUTS: UKI61
Internet address(es)
Main address: http://www.bromley.gov.uk/
Address of the buyer profile: http://www.bromley.gov.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://procontract.due-north.com/Advert/Index?advertId=0f8320c5-0d77-ee11-8125-005056b64545
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://procontract.due-north.com/Advert/Index?advertId=0f8320c5-0d77-ee11-8125-005056b64545
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Delivery of London Borough of Bromley Arboricultural Services
Reference number: DN696885
II.1.2) Main CPV code
77000000
II.1.3) Type of contract
Services
II.1.4) Short description
Maintenance of the Council's tree stock which includes street trees, park trees and trees in conservation sites. The successful providers will work along side the Council's main arboricultural contractor.
The borough will be divided Areas (Lots) and suppliers can bid for 1 or more Areas but will only be awarded one Area.
The Council is also looking to establish a framework of providers to undertake work that can not be undertaken by either the main contractor or the Area provider. Providers who pass the quality thresholds set out in the tender documents but are unsuccessful at being awarded an Area, will be appointed to the Framework which will cover the whole borough OR suppliers may apply to be appointed to the Framework only.
II.1.5) Estimated total value
Value excluding VAT:
1 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
II.2) Description
Lot No: 1
II.2.2) Additional CPV code(s)
77120000
77310000
77340000
II.2.3) Place of performance
NUTS code:
UKI61
Main site or place of performance:
Within the London Borough of Bromley. Area 1 (Lot 1) covers the wards from Beckenham Town - Shortlands. Area 3 (Lot 3) covers the wards from Chelsfield to St Pauls Cray (including Chislehurst) and Area 4 (Lot 4) covers the wards Biggin Hill, Darwin, Farnborough, Hayes to West Wickham).
Providers appointed to the Framework will be offered work across the whole borough.
II.2.4) Description of the procurement
The London Borough of Bromley ('the Council') is inviting tenders for the provision of Arboricultural Maintenance Services to work alongside the Council's main Contractor to undertake the inspection and maintenance of the Council's tree stock.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.6) Estimated value
Value excluding VAT:
400 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
02/09/2024
End:
31/03/2027
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.2) Additional CPV code(s)
77120000
77310000
77340000
II.2.3) Place of performance
NUTS code:
UKI61
Main site or place of performance:
Within the London Borough of Bromley: Area 2 (Lot 2) covers the wards Bickley & Sundridge to Bromley Common & Holwood (including Petts Wood and Bromley Town).
II.2.4) Description of the procurement
The London Borough of Bromley ('the Council') is inviting tenders for the provision of Arboricultural Maintenance Services to work alongside the Council's main Contractor to undertake the inspection and maintenance of the Council's tree stock.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.6) Estimated value
Value excluding VAT:
400 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
02/09/2024
End:
31/03/2027
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.2) Additional CPV code(s)
77120000
77310000
77340000
II.2.3) Place of performance
NUTS code:
UKI61
II.2.4) Description of the procurement
The London Borough of Bromley ('the Council') is inviting tenders for the provision of Arboricultural Maintenance Services to work alongside the Council's main Contractor to undertake the inspection and maintenance of the Council's tree stock.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
400 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
02/09/2024
End:
31/03/2027
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.2) Additional CPV code(s)
77120000
77310000
77340000
II.2.3) Place of performance
NUTS code:
UKI61
II.2.4) Description of the procurement
The London Borough of Bromley ('the Council') is inviting tenders for the provision of Arboricultural Maintenance Services to work alongside the Council's main Contractor to undertake the inspection and maintenance of the Council's tree stock.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.6) Estimated value
Value excluding VAT:
400 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
02/09/2024
End:
31/03/2027
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.2) Additional CPV code(s)
77100000
II.2.3) Place of performance
NUTS code:
UKI61
II.2.4) Description of the procurement
The London Borough of Bromley ('the Council') is inviting tenders for the provision of Arboricultural Maintenance Services to work alongside the Council's main Contractor to undertake the inspection and maintenance of the Council's tree stock.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.6) Estimated value
Value excluding VAT:
400 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
02/09/2024
End:
31/03/2027
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Justification for any framework agreement duration exceeding 4 years: N/A
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
07/03/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
07/03/2024
Local time: 12:00
Place:
London Brough of Bromley
Information about authorised persons and opening procedure:
Officer authorised to remove the seal on behalf of the London Borough of Bromley.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Evaluation of the tender will be based on the CIPFA standing guide and in full compliance with the Public Contract Regulations 2015, the Council's Contract Procedure Rules and the stated criteria.
Evaluation of the criteria for quality issues, etc. will also include the operation of minimum score thresholds. If a proposal received a score below the required threshold then the bid may not be considered further. The minimum acceptable score is a requirement to obtain at least half of the available points in any particular area. An indicative use of this model can be downloaded from the Council's website.
Prospective contractors are advised that the documents issued at this time in conjunction with the Find a Tender Notice may be supplemented and/or amended as provided for in Regulation 53(6) of the Public Contract Regulations 2015.
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
The Strand, Holborn
London
WC2A 2LL
UK
VI.4.2) Body responsible for mediation procedures
Royal Courts of Justice
The Strand, Holborn
London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
06/02/2024