Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Northumbria Police
N/A
Newcastle City Centre Police Station, Forth Banks,
Newcastle
NE1 3PH
UK
Contact person: Michael McGill
Telephone: +44 7885264156
E-mail: michael.mcgill@northumbria.police.uk
NUTS: UKC2
Internet address(es)
Main address: https://beta.northumbria.police.uk/
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/30496
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Records Management System
Reference number: NP0171
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Northumbria Police (The Force) has carried out a compliant tender exercise and have awarded a contract for the provision of a Records Management System.
The agreement will be for an initial eight year period, with an option to extend for up to a further two, twelve month periods, subject to satisfactory contract performance and the Force still having the need and funding for the Contract. The extension period will be in twelve-month cycles. The total contract duration will not exceed ten years.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
8 130 621.06
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48000000
II.2.3) Place of performance
NUTS code:
UKC2
II.2.4) Description of the procurement
The Force currently use an in house developed system (NPICCS) for Records Management functionality which covers most aspects of policing other than incident management. Although the system is fully integrated adhering to POLE principles, it is built on ageing technology and the user interface and experience is dated and it is proving increasingly difficult to keep the application up to date with national changes. The force is seeking a more modern platform that provides opportunities to integrate with other systems, maximise future data sharing capabilities with partners and supports the force ambition to be more data led.
The agreement will be for an initial eight year period, with an option to extend for up to a further two, twelve month periods, subject to satisfactory contract performance and the Force still having the need and funding for the Contract. The extension period will be in twelve-month cycles. The total contract duration will not exceed ten years.
II.2.5) Award criteria
Quality criterion: Minimum Selection Criteria
/ Weighting: Pass/Fail
Quality criterion: General Selection Criteria
/ Weighting: 60
Quality criterion: Social Value Selection Criteria
/ Weighting: 10
Cost criterion: Tender Sum
/ Weighting: 30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-022365
IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section V: Award of contract
Contract No: 1
Title: Records Management System
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/01/2024
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Niche Technology UK Limited
05122974
ts, Wynyard Park House, Wynyard Avenue
Stockton on Tees
TS22 5TB
UK
NUTS: UKC
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 8 130 621.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Northumbria Police
Newcastle City Centre Police Station, Forth Banks,
Newcastle upon Tyne
NE1 3PH
UK
VI.4.2) Body responsible for mediation procedures
Northumbria Police
Newcastle City Centre Police Station, Forth Banks,
Newcastle upon Tyne
NE1 3PH
UK
VI.4.4) Service from which information about the review procedure may be obtained
Northumbria Police
Newcastle City Centre Police Station, Forth Banks,
Newcastle upon Tyne
NE1 3PH
UK
VI.5) Date of dispatch of this notice
09/02/2024